2010/453/EU: Commission Decision of 3 August 2010 establishing guidelines concerning the conditions of inspections and control measures, and on the training and qualification of officials, in the field of human tissues and cells provided for in Directive 2004/23/EC of the European Parliament and of the Council (notified under document C(2010) 5278) Text with EEA relevance
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The guidelines concerning the conditions of the inspections and control measures, and on the training and qualification of officials, in the field of human tissues and cells provided for in Article 7(5) of Directive 2004/23/EC are set out in the Annex to this Decision.
This Decision is addressed to the Member States.
ANNEX GUIDELINES CONCERNING INSPECTIONS AND CONTROL MEASURES, AND ON THE TRAINING AND QUALIFICATION OF OFFICIALS, IN THE FIELD OF HUMAN TISSUES AND CELLS 1. Purpose of the guidelines The purpose of these guidelines is to provide guidance to the Member States towards a consistent level of competence and performance of inspections in the field of tissues and cells. 2. Responsibilities of the inspectors The inspector should be clearly mandated in writing by the competent authority for the specific task and should have an official identification. The inspector should gather detailed information to be provided to the competent authority in line with the specific mandate of the inspection. An inspection is a sampling exercise as inspectors cannot examine all areas and documentation during an inspection. An inspector should not be held responsible for deficiencies that could not be observed during the inspection due to limited time or scope or because certain processes could not be observed taking place during the inspection. 3. Qualifications of inspectors Inspectors should at least: (a) possess a diploma, certificate or other evidence of formal qualifications in the field of medical or biological sciences, awarded on completion of a university course of study or a course recognised as equivalent by the Member State concerned; and (b) have practical experience in the relevant areas of operations within a tissue, cell or blood establishment. Other prior experiences may also be considered as relevant. The competent authorities may consider in exceptional cases that a person’s considerable and relevant experience may exempt him/her from the requirement set out in point (a). 4. Training of inspectors When taking up their duties, inspectors should receive a specific induction training. This training should at least include: (a) the accreditation, designation, authorisation or licensing systems in the Member State concerned; (b) the applicable legal framework for the performance of their activities; (c) the technical aspects of tissues and cells establishments activities; (d) the inspection techniques and procedures, including practical exercises; (e) International Quality Management Systems (ISO, EN); (f) National Health systems and tissue and cells organizational structures in the Member State concerned; (g) organisation of national regulatory authorities; (h) International Inspection instruments and other relevant bodies. This induction training should be complemented by specialised training and by continuous in-house training as appropriate throughout the career of the inspector. 5. Types of inspections 5.1. Different types of inspection may be carried out: (a) general system-oriented inspections : should be on-site and cover all processes and activities, including: organisational structure, policies, responsibilities, quality management, personnel, documentation, data quality, systems for ensuring data protection and confidentiality, facilities, equipment, contracts, complaints and recalls or audits, information communication (within and across borders) and traceability of tissues and cells; (b) thematic inspections : should be on-site and cover one or more specific themes, e.g. quality management systems, preparation process, vigilance systems, or donor testing laboratory conditions; (c) desk based reviews : do not take place on-site but at a remote location and may cover all processes and activities or focus on one or more specific themes; (d) reinspections : may be indicated as follow-up or reassessment to monitor the corrective actions required during a previous inspection. 5.2. In addition some particular inspections can be done: (a) third party inspections : desk-based or on-site inspections should be performed to the third parties as specified in Article 24 of Directive 2004/23/EC; (b) joint inspections : as result of the evaluation of specific circumstances, including limitation of resources or expertise, a Member State may consider the possibility of requesting another Union Competent Authority to carry out joint inspections on its territory in collaboration with the officials of the requesting Member State. 6. Inspections scheduling The competent authorities should establish a programme of inspections and identify and allocate the necessary resources. In accordance with Article 7(3) of Directive 2004/23/EC, inspections shall be organised and control measures shall be carried out by the competent authority or authorities on a regular basis. The interval between two inspections shall not exceed two years. It is recommended that a full on-site inspection covering all areas of activity should be performed at least every four years. During the interval between two general system inspections, a thematic inspection may be performed which focuses on a particular theme or process, or alternatively, in the absence of significant changes since the last inspection, a desk-based review may be performed. 7. Conduct of inspections 7.1. Where resources allow, the team should be composed of members with different competences. Where necessary, the assistance of an external expert may be solicited for a specific inspection. This expert should only have an advisory role. Inspections by a single inspector should, in general, be avoided. At least one of the inspectors should have a minimum of two years’ of practical experience as referred to in point 3(b). 7.2. An inspection report should be sent after the inspection to the tissue establishment or third party inspected. The conclusions of the report should clearly identify the deficiencies observed. A date should be defined in the report by which the tissue establishment or third party should submit proposals and a time schedule for rectifying the deficiencies outlined in the report. Where necessary, a reinspection can be conducted to ensure the follow-up. 8. Inspectorate quality management system Each competent authority should have a quality management system in place comprising adequate standard operating procedures and an appropriate internal audit system. The competent authorities should regularly perform an evaluation of their inspection systems.
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