2013/512/EU: Commission Implementing Decision of 17 October 2013 concerning a financial contribution by the Union to certain Member States to support voluntary surveillance studies on honeybee colony losses for the season 2013–2014 (notified under document C(2013) 6742)

• Articles: 7

Article 1

1.   The Union shall grant Belgium, Denmark, Germany, Estonia, Greece, Spain, France, Italy, Latvia, Lithuania, Hungary, Poland, Portugal, Slovakia, Finland, Sweden and the United Kingdom financial assistance for their surveillance study programs on honeybee colony losses.

2.   The financial contribution by the Union

(a)

shall be at the rate of 70 % of the eligible costs to be incurred by each Member State referred to in paragraph 1 for the surveillance study programmes on honeybee colony losses and specified in Annex I for the period from 1 July 2013 to 30 September 2014;

(b)

shall not exceed the following:

(1)

EUR 26 837 for Belgium,

(2)

EUR 116 417 for Denmark,

(3)

EUR 160 445 for Germany,

(4)

EUR 64 868 for Estonia,

(5)

EUR 78 421 for Greece,

(6)

EUR 148 047 for Spain,

(7)

EUR 288 801 for France,

(8)

EUR 142 212 for Italy,

(9)

EUR 86 310 for Latvia,

(10)

EUR 70 273 for Lithuania,

(11)

EUR 114 209 for Hungary,

(12)

EUR 128 015 for Poland,

(13)

EUR 29 159 for Portugal,

(14)

EUR 92 240 for Slovakia,

(15)

EUR 117 416 for Finland,

(16)

EUR 74 389 for Sweden,

(17)

EUR 109 871 for the United Kingdom,

(c)

shall not exceed EUR 348 per visit of an apiary.

Article 2

1.   The maximum overall contribution authorised by this Decision for the costs incurred for the programmes referred to in Article 1 is set at EUR 1 847 930 to be financed from the General Budget of the European Union.

2.   Expenditure relating to staff costs for performing laboratory tests, sampling or monitoring, and to consumables and overheads dedicated to the surveillance studies shall be eligible in accordance with the rules set out in Annex III.

3.   The Union’s financial assistance shall be paid following presentation and approval of the reports and supporting documents referred to Article 3(2) and (3).

Article 3

1.   The programs shall be carried out in accordance with the technical document ‘Basis for a pilot surveillance project on honey bee colony losses’ and in accordance with the surveillance study programs on honeybee colony losses presented by the Member States.

2.   Belgium, Denmark, Germany, Estonia, Greece, Spain, France, Italy, Latvia, Lithuania, Hungary, Poland, Portugal, Slovakia, Finland, Sweden and the United Kingdom shall submit to the Commission:

—

no later than 1 March 2014 an intermediate technical report on the first visit provided for in the surveillance study program, and

—

no later than 31 October 2014 a final technical report on the second and third visits provided for in the surveillance study program,

—

the technical report should be in conformity to a model to be established by the Commission in cooperation with the EU Reference Laboratory for bee health.

3.   Belgium, Denmark, Germany, Estonia, Greece, Spain, France, Italy, Latvia, Lithuania, Hungary, Poland, Portugal, Slovakia, Finland, Sweden and the United Kingdom shall submit to the Commission:

—

no later than 31 December 2014, a paper version and an electronic version of their financial report drawn up in accordance with Annex II,

—

on request by the Commission, the supporting documents, evidencing all the expenditure referred to in the application for reimbursement.

4.   The outcome of the studies shall be made available to the Commission and the EU Reference Laboratory for bee health.

Article 4

This Decision is addressed to the Kingdom of Belgium, the Kingdom of Denmark, the Federal Republic of Germany, the Republic of Estonia, the Hellenic Republic, the Kingdom of Spain, the French Republic, the Italian Republic, the Republic of Latvia, the Republic of Lithuania, Hungary, the Republic of Poland, the Portuguese Republic, the Slovak Republic, the Republic of Finland, the Kingdom of Sweden and the United Kingdom of Great Britain and Northern Ireland.

Schedules & Appendices

ANNEX I

ANNEX I

MS

Number of apiaries

Number of visits per apiary foreseen in the surveillance study

Total direct costs

(Laboratory tests + visits for sampling and monitoring)

Overheads

(7 %)

Total cost

EU contribution

(70 %)

BE

150

3

35 830

2 508

38 338

26 837

DK

200

3

155 430

10 880

166 310

116 417

DE

220

3

214 212

14 995

229 207

160 445

EE

196

3

86 606

6 062

92 668

64 868

EL

200

3

104 701

7 329

112 030

78 421

ES

203

3

197 659

13 836

211 495

148 047

FR

396

3

385 581

26 991

412 572

288 801

IT

195

3

189 870

13 291

203 161

142 212

LV

193

3

115 234

8 066

123 300

86 310

LT

193

3

93 822

6 568

100 390

70 273

HU

196

3

152 483

10 674

163 157

114 209

PL

190

3

170 915

11 964

182 879

128 015

PT

145

3

38 930

2 725

41 655

29 159

SK

200

3

123 151

8 621

131 772

92 240

FI

161

3

156 764

10 973

167 737

117 416

SE

150

3

99 318

6 952

106 270

74 389

UK

200

3

146 691

10 268

156 959

109 871

Total

2 467 197

172 703

2 639 900

1 847 930

ANNEX II

ANNEX II

MODEL FOR A FINANCIAL REPORT ON VOLUNTARY SURVEILLANCE STUDIES ON HONEYBEE COLONY LOSSES

Total expenditure for the project (real costs, VAT excl.)

Member State:

Number of apiaries visited:

Total number of colonies sampled:

Laboratory costs

Staff category

Number of working days

Daily rate

Total

…

…

Consumables (description)

Quantity

Unit cost

Total

…

…

Sampling and monitoring costs (apiary visits)

Staff category

Number of working days

Daily rate

Total

…

…

Consumables (description)

Quantity

Unit cost

Total

…

…

Certification by the beneficiary

We certify that:

—

the expenditure listed above was incurred in the performance of tasks described in the technical document ‘Basis for a pilot surveillance project on honey bee colony losses’

( 1 ) and directly related to the implementation of the surveillance study programme for which financial support was granted according to Commission Implementing Decision 2013/512/EU,

—

the expenditure was actually incurred, accurately accounted for and eligible under the provisions of Implementing Decision 2013/512/EU,

—

all supporting documents relating to the expenditure are available for auditing,

—

no other Union contribution was requested for the projects listed in Commission Implementing Decision 2013/512/EU.

Date:

Name and signature of the financial officer responsible:

( 1 )   Available at http://ec.europa.eu/food/animal/liveanimals/bees/docs/annex_i_pilot_project_en.pdf

ANNEX III

ANNEX III

ELIGIBILITY RULES

1.   Laboratory costs

—

Staff costs shall be limited to actual attributable labour costs (basic salary, social charges and retirement costs) accrued in implementation of the study and performing laboratory tests. To this end monthly time sheets have to be maintained.

—

Daily rate will be calculated on a 220 working days/year.

—

Reimbursement of consumables shall be based on actual costs incurred by Member States to perform the tests at the laboratory.

—

Staff costs for coordination, planning and transport are not eligible. Test kits, reagents and all consumables shall only be reimbursed if used specifically in the performance of the following tests.

—

Varroa count (washing) to be carried out on all colonies visited at the first visit and on symptomatic colonies in the following visits.

—

Detection and characterisation of the small hive beetle ( Aethina tumida ) and the tropilaelaps mite) to be carried out at the clinical inspection.

—

Clinical observation (including symptom observation foulbrood, nosema, viruses) microsporidian parasite ( nosema spp.) spore counts, cultures, microscopic examination and biochemical tests to identify the causal agent European foulbrood ( Melissococcus plutonius ) and American foulbrood ( Paenibacillus larvae ) on symptomatic colonies.

—

American foulbrood — confirmation of the identity of the causal agent American foulbrood and European foulbrood via Polymerase Chain Reaction (PCR) on symptomatic colonies.

—

CBPV test (PCR) on symptomatic colonies.

2.   Sampling and monitoring costs

—

Costs for sampling and monitoring can only be claimed if they are directly linked to visits of apiaries and are limited to the time actually spent at the apiaries. Staff costs shall be limited to actual attributable labour costs (basic salary, social charges and retirement costs) accrued in implementation of the study, To this end monthly time sheets have to be maintained.

—

Staff costs for coordination, planning and transport are not eligible.

—

Daily rate will be calculated on a 220 working days/year.

—

Reimbursement of consumables shall be based on actual costs incurred by Member States and shall only be reimbursed if used specifically during visits to the apiaries.

3.   Overheads

A flat rate contribution of 7 % calculated on the basis of all direct eligible costs may be claimed.

4.   The expenditure submitted by the Member States for a financial contribution by the Union shall be expressed in euro and shall exclude value added tax (VAT) and all other taxes.