Council Decision (CFSP) 2018/653 of 26 April 2018 on the establishment of a warehouse capability for civilian crisis-management missions

Objectives

Article 1

1.   For the purposes of ensuring the rapid deployment of key equipment and assets and the provision of appropriate support services for its civilian crisis-management missions, as well as of ensuring quick and continuous access by those missions to such equipment and assets, the Union shall strengthen its capabilities through the establishment of a warehouse capability. 2.   The warehouse capability may also provide, as required, the same support with regard to equipment, assets and services, for other operational action of the Union under Article 28 of the Treaty and EUSRs.

Establishment of a warehouse capability

Article 2

1.   For the purposes set out in Article 1, a warehouse capability shall be established. It shall perform the following functions: (a) acquire, store, maintain and replenish a strategic stock of key equipment and assets, as identified in the Annex; (b) acquire, store, maintain and make available new and used items of key equipment and assets and provide support services, as identified in the Annex, for civilian CSDP missions, including items recovered from other such missions. 2.   The warehouse capability may also acquire, store, maintain and make available for civilian CSDP missions relevant items of equipment and assets which have a similar nature and use to the items identified in the Annex. 3.   The warehouse capability may also acquire, store and make available for civilian CSDP missions items of used equipment and assets recovered from other such missions which have a different nature and use to the items identified in the Annex. 4.   The warehouse capability may also perform, as required, the functions set out in point (b) of paragraph 1 and paragraphs (2) and (3) with regard to other operational action of the Union and to EUSRs.

Implementation

Article 3

1.   The High Representative shall be responsible for the implementation of this Decision. 2.   The technical implementation of this Decision shall be carried out by the Swedish Civil Contingencies Agency, which shall act as the warehouse capability operator. The Swedish Civil Contingencies Agency shall perform its tasks under the responsibility of the High Representative without prejudice to the financial responsibilities of the Commission as set out in Article 4(3). 3.   Detailed arrangements for the implementation of this Decision shall be agreed between the Swedish Civil Contingencies Agency and the Civilian Operation Commander in consultation with the competent Commission services. Those arrangements shall, in particular, ensure that the Civilian Operation Commander has access to the warehouse to exercise technical and operational oversight in order to ensure the deployment capability and the proper functioning of civilian crisis-management missions. The Civilian Operation Commander shall also assess the technical suitability of used assets for storage and future use, and report on the need to refresh and roll over stocks. 4.   The warehouse capability shall make available the equipment and assets referred to in point (b) of Article 2(1) and Article 2(2) at the request of a civilian CSDP mission, on the basis of the specific needs of the mission and in accordance with the mandate of the mission. The same conditions shall apply mutatis mutandis as regards other operational action of the Union and EUSRs.

Financial arrangements

Article 4

1.   The financial reference amount for the implementation of this Decision for the period of 36 months following the date of conclusion of the agreement referred to in paragraph 3 shall be EUR 52 240 608,49. 2.   The expenditure financed by the financial reference amount referred to in paragraph 1 shall be managed in accordance with the procedures and rules applicable to the general budget of the Union. 3.   The Commission shall supervise the proper management of the expenditure referred to in paragraph 2. For that purpose, it shall conclude an agreement with the Swedish Civil Contingencies Agency as the warehouse capability operator. 4.   The agreement referred to in paragraph 3 shall provide, inter alia, that: (a) the equipment and assets referred to in points (a) and (b) of Article 2(1) and in Article 2(2) are to be purchased by the Swedish Civil Contingencies Agency on its own behalf and in accordance with its own procurement rules; (b) the Swedish Civil Contingencies Agency is to make available equipment and assets without any cost to civilian CSDP missions, and take them back as appropriate; (c) before the agreement expires, the Swedish Civil Contingencies Agency is to donate all the equipment and assets stored by it to the Commission or to any other entity designated by the Commission. 5.   The Commission shall endeavour to conclude the agreement referred to in paragraph 3 as soon as possible after the entry into force of this Decision. It shall inform the Council of any difficulties in that process and of the date of conclusion of the agreement.

Reporting

Article 5

1.   The High Representative shall report to the Council on the implementation of this Decision every six months. 2.   The Commission shall provide the Council with information on the financial aspects of the functioning of the warehouse capability every six months.

Review

Article 6

18 months after the date of conclusion of the agreement referred to in Article 4(3), the Council shall review the financial reference amount referred to in Article 4(1) as regards the amount deemed necessary to meet requests by civilian CSDP missions, for items of equipment and assets in addition to the quantity of items stored in the strategic stock, in order to ensure that the financial reference amount takes due account of the evolving needs of such missions. The review shall also take into account the evolving needs of other operational action of the Union and of EUSRs.

Entry into force and expiry

Article 7

This Decision shall enter into force on the date of its adoption. It shall expire 36 months after the date of conclusion of the agreement referred to in Article 4(3), unless the Council decides to extend it for a further period of 12 months.

Repeal

Article 8

Decision 2012/698/CFSP is hereby repealed.

ANNEXSupplementary provisions

ANNEX KEY EQUIPMENT AND ASSETS TO BE PROVIDED BY THE WAREHOUSE CAPABILITY OPERATOR The strategic stock comprises the key equipment and assets needed to deploy a civilian CSDP mission of up to 200 staff to any area of operation within 30 days. The key equipment and assets are as follows: — Vehicles — Sport utility vehicle (‘SUV’) — Compact SUV — Minibus — Heavy-duty 4×4 — Sedan / station wagon — IT equipment — Servers — Firewalls — Desktops — Laptops — Monitors — Printers, toner and drums — Uninterruptible power supply (UPS) — Wi-Fi access points — Computer, server and network accessories — Communications equipment — Satellite phones — Very-high-frequency (VHF) radios — Global Positioning System (GPS) devices — Mobile phones — Video teleconferencing (VTC) systems — Personal protection equipment (PPE) — Flak jackets — Helmets — Accessories — Medical equipment — Trauma kits (bags with crucial items to help control trauma injuries) — Automatic external defibrillators (AEDs) — Visibility items — Flags — Personal visibility items (berets, armlets, visibility vests, etc.) — Vehicle stickers — Miscellaneous — ID-card printing machine (printer for personal identification cards) — Barcoding equipment (barcode reader and printer of labels with barcode) SUPPORT SERVICES TO BE PROVIDED BY THE WAREHOUSE CAPABILITY OPERATOR — Procurement The warehouse capability operator will procure the strategic stock on its own behalf using its own procurement rules. — Storage, codification and barcoding of the strategic stock — Freight forwarding The warehouse capability operator will prepare the stored equipment for shipment. The warehouse capability operator will be responsible for ensuring/contracting the shipping of equipment as follows: — from the central warehouse to the CSDP mission — from the CSDP mission to the central warehouse — between CSDP missions — from and to the suppliers — Enterprise resource planning (ERP) system The warehouse capability operator will provide an ERP system with appropriate backup systems to ensure continuity of related activities/processes and will provide maintenance for the ERP system. The warehouse capability operator will provide services related to the configuration, customisation and updating of the ERP system. The warehouse capability operator will also manage all licences needed for the use of the ERP system. — Technical maintenance and repair of new and used equipment The warehouse capability operator will provide technical maintenance and run operational tests for both used and new equipment stored in the warehouse. The warehouse capability operator will also ensure that used equipment is repaired if instructed to do so by the Contracting Authority. — Refurbishment of armoured vehicles The warehouse capability operator is expected to provide servicing, refurbishment and (re-)certification for armoured vehicles, if tasked with doing so by the Contracting Authority. — Disposal services The warehouse capability operator will provide services related to the disposal of hazardous material (hazmat), such as batteries, vehicle lubricants, ammunition, armoured vehicles and radio equipment, that for various reasons (security, environmental, etc.) cannot be provided locally by the Mission. The warehouse capability operator will also dispose of strategic stock equipment that has become uneconomical to repair. — Pharmaceuticals and medical consumables The warehouse capability operator will ensure supplies of pharmaceuticals and medical consumables directly from the supplier to the authorised medical staff of the CSDP mission.