ANNEX I
‘ANNEX I
List of data to be recorded and stored in computerised form in the monitoring system (referred to in Article 2)
Data is required for operations supported by OP I and OP II ( 1 ) and for all types of delivery unless otherwise specified in the second column.
Data fields
Indication of type of OP or type of delivery for which data is not required
Data on the beneficiary
( 2 )
1.
Name or unique identifier of each beneficiary
2.
Information whether the beneficiary is public law body or private law body
3.
Information whether VAT on expenditure incurred by the beneficiary is non-recoverable under national VAT legislation
4.
Contact details of the beneficiary
Data on the operation
5.
Name or unique identifier of the operation
6.
Short description of the operation
7.
Date of submission of the application for the operation
8.
Starting date as indicated in the document setting out the conditions for support
9.
End date as indicated in the document setting out the conditions for support
10.
Actual date when the operation is physically completed or fully implemented
11.
Body issuing the document setting out the conditions for support
12.
Date of the document setting out the conditions for support
13.
Currency of the operation
14.
CCI of the programme(s) under which the operation is supported
15.
Type(s) of material assistance addressed
Not applicable for OP II
16.
Type(s) of actions supported
Not applicable for OP I
17.
Code(s) for form of finance
18.
Code(s) for location
19.
Quantity of food purchased by a public body or partner organisation, where applicable
Not applicable for OP II
Not applicable to indirect delivery of food, such as through vouchers, cards or other instruments
20.
Quantity of food obtained by a public body, where applicable, in accordance with Article 23(4) of Regulation (EU) No 223/2014, where applicable
Not applicable for OP II
Not applicable to indirect delivery of food, such as through vouchers, cards or other instruments
21.
Quantity of food delivered to partner organisations, where applicable
Not applicable for OP II
Not applicable to indirect delivery of food, such as through vouchers, cards or other instruments
22.
Quantity of food delivered to end-recipients, where applicable
Not applicable for OP II
Not applicable to indirect delivery of food, such as through vouchers, cards or other instruments
23.
Quantity of basic material assistance purchased by a public body or a partner organisation, where applicable
Not applicable for OP II
Not applicable to indirect delivery of food, such as through vouchers, cards or other instruments
24.
Quantity of basic material assistance delivered to partner organisations, where applicable
Not applicable for OP II
Not applicable to indirect delivery of food, such as through vouchers, cards or other instruments
25.
Quantity of basic material assistance delivered to end-recipients, where applicable
Not applicable for OP II
Not applicable to indirect delivery of food, such as through vouchers, cards or other instruments
26.
Number of vouchers or cards (or other instruments of indirect delivery) issued
Not applicable for OP II
Not applicable to direct delivery of food and/or basic material assistance
27.
Number of vouchers or cards (or other instruments of indirect delivery) delivered to end-recipients
Not applicable for OP II
Not applicable to direct delivery of food and/or basic material assistance
28.
Number of vouchers or cards (or other instruments of indirect delivery) used by end-recipients
Not applicable for OP II
Not applicable to direct delivery of food and/or basic material assistance
29.
Total amount of expenditure loaded in vouchers or cards (or other instruments of indirect delivery) delivered to end-recipients
Not applicable for OP II
Not applicable to direct delivery of food and/or basic material assistance
30.
Total amount of expenditure in vouchers or cards (or other instruments of indirect delivery) used by end-recipients
Not applicable for OP II
Not applicable to direct delivery of food and/or basic material assistance
Data on indicators
31.
Title of common indicators relevant for the operation
32.
Identifier for the common indicators relevant for the operation
33.
Achievement level of common indicators for each year of implementation or at the end of the operation
34.
Title of programme specific indicators relevant for the operation
Not applicable for OP I
35.
Identifier for the programme specific indicators relevant for the operation
Not applicable for OP I
36.
Specific targets for programme specific output indicators
Not applicable for OP I
37.
Achievement level of programme specific output indicators for each year of implementation or at the end of the operation,
Not applicable for OP I
38.
Measurement unit for each output target
Not applicable for OP I
39.
Baseline for result indicators
Not applicable for OP I
40.
Target level for result indicators
Not applicable for OP I
41.
Measurement unit for each result target and baseline
Not applicable for OP I
42.
Measurement unit for each indicator
Financial data on each operation (in the currency applicable to the operation)
43.
Amount of the total eligible cost of the operation approved in the document setting out the conditions for support
44.
Amount of the total eligible costs constituting public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014
45.
Amount of public support, as set out in the document setting out the conditions for support
Data on payment claims from the beneficiary (in the currency applicable to the operation)
46.
Date of receipt of each payment claim from the beneficiary
47.
Date of each payment to the beneficiary on basis of payment claim
48.
Amount of eligible expenditure in payment claim forming the basis for each payment to the beneficiary
49.
Amount of public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible expenditure forming the basis for each payment
50.
Amount of each payment to the beneficiary on basis of payment claim
51.
Start date of on the spot verifications on the operation carried out pursuant to Article 32(5)(b) of Regulation (EU) No 223/2014
52.
Date of on the spot audits of the operation pursuant to Article 34(1) of Regulation (EU) No 223/2014 and Article 6 of Delegated Regulation (EU) No 532/2014 ( 3 )
53.
Body carrying out the audit or verification
Data on expenditure in payment claim from beneficiary based on real costs(in the currency applicable to the operation)
54.
Eligible public expenditure declared to the Commission established on the basis of costs actually incurred and paid
55.
Public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible public expenditure declared to the Commission established on the basis of costs actually reimbursed and paid
56.
Contract type if the contract award is subject to the provisions of Directive 2004/18/EC of the European Parliament and of the Council ( 4 ) (provision of services/provision of goods) or Directive 2014/23/EU of the European Parliament and of the Council ( 5 )
57.
Contract amount if the contract award is subject to the provisions of Directive 2004/18/EC or Directive 2014/23/EU
58.
Eligible expenditure incurred and paid based on a contract if the contract is subject to the provisions of Directive 2004/18/EC or Directive 2014/23/EU
59.
The procurement procedure used if the contract award is subject to the provisions of Directive 2004/18/EC or Directive 2014/23/EU
60.
Name or unique identifier of the contractor if the contract award is subject to the provisions of Directive 2014/23/EU
Data on expenditure in payment claim from beneficiary based on standard scales of unit costs (amounts in the currency applicable to the operation)
61.
Amount of eligible public expenditure declared to the Commission established on the basis of standard scales of unit costs
62.
Public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible public expenditure declared to the Commission established on the basis of standard scales of unit costs
63.
Definition of a unit to be used for the purposes of the standard scale of unit costs
64.
Number of units delivered as indicated in the payment claim for each unit item
65.
Unit cost for a single unit for each unit item
Data on expenditure in payment claim from beneficiary based on lump sum payments (amounts in the currency applicable to the operation)
66.
Amount of eligible public expenditure declared to the Commission established on the basis of lump sums
67.
Public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible public expenditure declared to the Commission established on the basis of lump sums
68.
For each lump sum, deliverables (outputs or results) agreed in the document setting out the conditions for support as the basis for disbursement of lump sum payments
69.
For each lump sum, agreed amount in the document setting out the conditions for support
Data on expenditure in payment claim from beneficiary based on flat rates (in the currency applicable to the operation)
70.
Amount of eligible public expenditure declared to the Commission established on the basis of a flat rate
71.
Public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible public expenditure declared to the Commission established on the basis of a flat rate
Data on recoveries from the beneficiary
72.
Date of each recovery decision
73.
Amount of public support affected by each recovery decision
74.
Total eligible expenditure affected by each recovery decision
75.
Date of receipt of each amount paid back by the beneficiary following a recovery decision
76.
Amount of public support paid back by the beneficiary following a recovery decision (without interest or penalties)
77.
Total eligible expenditure corresponding to the public support paid back by the beneficiary
78.
Amount of public support irrecoverable following a recovery decision
79.
Total eligible expenditure corresponding to irrecoverable public support
Data on payment applications to the Commission (in EUR)
80.
Date of submission of each payment application including eligible expenditure from the operation
81.
The total amount of eligible public expenditure incurred by the beneficiary and paid in implementing the operation included in each payment application
82.
The total amount of public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 of the operation included in each payment application
Data on accounts submitted to the Commission under Article 48 of Regulation (EU) No 223/2014 (in EUR)
83.
The date of submission of each set of accounts including expenditure under the operation
84.
Date of submission of the accounts in which the final expenditure of the operation is included following the completion of the operation (where the total eligible expenditure is EUR 1 000 000 or more (Article 51 of Regulation (EU) No 223/2014))
85.
Total amount of eligible public expenditure of the operation entered into the accounting systems of the certifying authority which has been included in the accounts
86.
Total amount of public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 incurred in implementing the operation corresponding to the total amount of eligible public expenditure entered into the accounting systems of the certifying authority which has been included in the accounts
87.
Total amount of payments made to the beneficiary under Article 42(2) of Regulation (EU) No 223/2014 corresponding to the total amount of public eligible expenditure entered into the accounting systems of the certifying authority which has been included in the accounts
88.
Total public eligible expenditure of the operation withdrawn during the accounting year included in the accounts
89.
Total public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the public eligible expenditure withdrawn during the accounting year included in the accounts
90.
Total public eligible expenditure of the operation recovered during the accounting year included in the accounts
91.
Total public expenditure corresponding to the total public eligible expenditure of the operation recovered during the accounting year included in the accounts
92.
Total public eligible expenditure of the operation to be recovered as at the end of the accounting year included in the accounts
93.
Total public expenditure of the operation corresponding to the total public eligible expenditure to be recovered as at the end of the accounting year included in the accounts
94.
Total eligible amount of public expenditure of the operation irrecoverable as at the end of the accounting year included in the accounts
95.
Total public expenditure of the operation corresponding to the total eligible amount of public expenditure irrecoverable as at the end of the accounting year included in the accounts
’
( 1 ) OP I refers to food and/or material assistance operational programmes and OP II refers to social inclusion of the most deprived persons operational programmes.
( 2 ) Beneficiary includes, where applicable, other bodies incurring expenditure under the operation which is treated as expenditure incurred by the beneficiary.
( 3 ) Commission Delegated Regulation (EU) No 532/2014 of 13 March 2014 supplementing Regulation (EU) No 223/2014 of the European Parliament and of the Council on the Fund for European Aid to the Most Deprived ( OJ L. 148, 20.5.2014, p. 54 ).
( 4 ) Directive 2004/18/EC of the European Parliament and of the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts ( OJ L 134, 30.4.2004, p. 114 ).
( 5 ) Directive of the European Parliament and of the Council 2014/23/EU of 26 February 2014 on the award of concession contracts ( OJ L 94, 28.3.2014, p. 1 ).
