Source

Commission Decision (EU) 2024/3082 of 4 December 2024 on transparency measures concerning meetings held between Commission staff holding management functions and interest representatives, and repealing Decision 2014/838/EU, Euratom

Decision (EU) 2024/3082 · Decision · 9 articles

Data as of 2026-07-04 · Compiled from an official source version. Later amendments or repeals may not be reflected; the official text prevails. · Read the official text ↗

Subject matter

Article 1

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This Decision establishes measures concerning the transparency of meetings that Commission staff holding management functions hold with interest representatives.

Definitions

Article 2

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For the purposes of this Decision, the following definitions apply: (a) ‘Commission staff holding management functions’ means a Commission staff member holding a post corresponding to the type of post of Secretary-General, Director-General, Deputy Secretary-General or Deputy Director-General, Director or equivalent, Head of Unit or equivalent in the sense of Commission Decision C(2013)8979 of 16 December 2013 on types of post and post titles; (b) ‘interest representative’ means any natural or legal person, or formal or informal group, association or network, that engages in activities carried out with the objective of influencing the formulation or implementation of policy or legislation, or the decision-making processes of the Union institutions, bodies, offices and agencies; (c) ‘meeting’ means an encounter organised at the initiative of an interest representative or Commission staff holding management functions to discuss an issue related to the formulation or implementation of policy or legislation in the Union, without prejudice to Article 3.

Exemptions

Article 3

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This Decision shall not cover the following meetings: (a) spontaneous meetings, meetings of a purely private or social character and meetings taking place in the context of an administrative procedure established by the TEU or TFEU or legal acts of the Union; (b) meetings held with: (i) social partners acting as participants in social dialogue pursuant to Article 154 of the TFEU; (ii) natural persons acting in a strictly personal capacity and not in association with others; (iii) public authorities of Member States, including their permanent representations and embassies, at national and subnational level; (iv) associations and networks of public authorities at Union, national or subnational level, on condition that they act exclusively on behalf of the relevant public authorities; (v) intergovernmental organisations, including agencies and bodies emanating from them; (vi) public authorities of third countries, including their diplomatic missions and embassies, except where such authorities are represented by legal entities, offices or networks without diplomatic status or are represented by an intermediary, as defined in point (e) of Article 2 of the Interinstitutional Agreement; (vii) political parties, with the exception of any organisations created by or affiliated with political parties; (viii) churches and religious associations or communities as well as philosophical and non-confessional organisations referred to in Article 17 of the TFEU, with the exception of offices, legal entities, or networks created to represent churches, religious communities or philosophical and non-confessional organisations in their relations with the Union institutions, as well as their associations; (c) meetings held in the framework of the provision of legal and other professional advice, where: (i) it consists of representing clients in the context of a conciliation or mediation procedure aimed at preventing a dispute from being brought before a judicial or administrative body; (ii) the advice is given to clients to help them ensure that their activities comply with the existing legal framework; (iii) it consists of representing clients and safeguarding their fundamental or procedural rights, such as the right to be heard, the right to a fair trial, and the right of defence in administrative proceedings, and includes activities carried out by lawyers or by any other professionals involved in representing clients and safeguarding their fundamental or procedural rights; (d) meetings organised for the purposes of making submissions: (i) as a party or a third party in the framework of a legal or administrative procedure established by Union law or by international law applicable to the Union; (ii) based on a contractual relationship with the Commission or based on a grant agreement financed by Union funds; (iii) in response to direct and specific requests from the Commission, its representatives or staff, for factual information, data or expertise.

Conditionality of meetings

Article 4

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Commission staff holding management functions shall meet only those interest representatives, which are registered in the transparency register in as much as they fall under the scope of the Interinstitutional Agreement.

Information on meetings

Article 5

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1. Commission staff holding management functions shall make public information on all meetings that they hold with interest representatives, in accordance with the provisions of this Decision. 2. The information to be made public shall consist of: (a) the date of the meeting; (b) the location of the meeting; (c) the name and function of the Commission staff holding management functions; (d) the name(s) of the interest representative(s); (e) the subject matter of the meeting.

Minutes of meetings

Article 6

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1. Minutes shall be taken of all meetings that Commission staff holding management functions hold with interest representatives. 2. Commission staff holding management functions shall make public the minutes of meetings, in accordance with the provisions of this Decision. 3. The minutes of a meeting shall be drawn up as a single document including: (a) the information set out in Article 5(2); (b) main points raised and positions expressed at the meeting; (c) conclusions from the meeting, where applicable.

Publication

Article 7

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Without prejudice to Article 8, the information set out in Article 5(2) and a document drawn up in accordance with Article 6(3) shall be published in a standardised format on the official website of the respective Commission department within a period of 2 weeks following the meeting.

Personal data of individuals attending meetings

Article 8

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The personal data of individuals (acting on behalf of interest representatives) or Commission staff (other than Commission staff holding management functions) attending meetings shall not be made public.

Final provisions

Article 9

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1. This Decision shall replace Commission Decision 2014/838/EU, Euratom, the effects of which shall cease to apply from the date of entry into force of this Decision. 2. This Decision shall enter into force on the day following that of its publication in the Official Journal of the European Union . 3. It shall apply from 1 January 2025.

Other acts of the same type

Council Decision (EU) 2017/43 of 12 December 2016 on the position to be adopted, on behalf of the European Union, in the Association Committee in Trade configuration established by the Association Agreement between the European Union and the European Atomic Energy Community and their Member States, of the one part, and Ukraine, of the other part, in relation to the update of Annexes XXI-A to XXI-P on regulatory approximation in the area of public procurement Commission Decision of 9 December 2016 on the conclusion, on behalf of the European Atomic Energy Community, of the Protocol to the Stabilisation and Association Agreement between the European Communities and their Member States, on the one part, and Bosnia and Herzegovina, of the other part, to take account of the accession of the Republic of Croatia to the European Union Commission Implementing Decision (EU) 2016/2229 of 9 December 2016 terminating the partial interim review pursuant to Article 11(3) of Regulation (EU) 2016/1036 of the European Parliament and of the Council of the anti-dumping measures applicable to imports of sodium gluconate originating in the People's Republic of China, limited to one Chinese exporting producer, Shandong Kaison Commission Implementing Decision (EU) 2016/2241 of 9 December 2016 providing for the temporary marketing of seed of certain varieties of the species Beta vulgaris L., not satisfying the requirements of Council Directive 2002/54/EC (notified under document C(2016) 8105) (Text with EEA relevance )Commission Implementing Decision (EU) 2016/2242 of 9 December 2016 providing for the temporary marketing of seed of Hordeum vulgare L. variety Scrabble, not satisfying the requirements of Council Directive 66/402/EEC (notified under document C(2016) 8106) (Text with EEA relevance )Commission Implementing Decision (EU) 2016/2328 of 9 December 2016 adopting a tenth update of the list of sites of Community importance for the Mediterranean biogeographical region (notified under document C(2016) 8142)Commission Implementing Decision (EU) 2016/2329 of 9 December 2016 adopting a fourth update of the list of sites of Community importance for the Black Sea biogeographical region (notified under document C(2016) 8182)Commission Implementing Decision (EU) 2016/2331 of 9 December 2016 adopting a tenth update of the list of sites of Community importance for the Boreal biogeographical region (notified under document C(2016) 8184)Commission Implementing Decision (EU) 2016/2334 of 9 December 2016 adopting a tenth update of the list of sites of Community importance for the Continental biogeographical region (notified under document C(2016) 8191)Commission Implementing Decision (EU) 2016/2335 of 9 December 2016 adopting a tenth update of the list of sites of Community importance for the Atlantic biogeographical region (notified under document C(2016) 8193)Council Decision (CFSP) 2016/2217 of 8 December 2016 amending Decision (CFSP) 2016/849 concerning restrictive measures against the Democratic People's Republic of Korea Council Decision (EU) 2016/2311 of 8 December 2016 authorising certain Member States to accept, in the interest of the European Union, the accession of Kazakhstan to the 1980 Hague Convention on the Civil Aspects of International Child Abduction

Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.

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