Article 5
Documentation to be sent to Committee members 1. The Chair shall send the invitation to the meeting, the draft agenda and proposed measures about which the Committee's opinion is required and any other working documents to the Committee members via the secretariat in the official languages of the Community, as a general rule no later than 15 working days before the date of the meeting. 2. In urgent cases, and where the measures to be adopted must be applied immediately, the Chair may, at the request of a Committee member or on his/her own initiative, shorten the period laid down in paragraph 1 to six working days before the date of the meeting. 3. By way of exception, in duly substantiated cases of extreme urgency (e.g. serious economic, social and political circumstances, natural disasters suffered by the recipient country or other circumstances requiring a very rapid reaction), the Chair may depart from the periods laid down in paragraphs 1 and 2. 4. In the case of proposals to be submitted to the Committee by oral procedure under the Internal Agreement, delegations should notify the secretariat of the Committee in writing at least three working days before the date of the meeting of: - those items to which they can already give their assent in principle and that they propose including as A items (with or without comments or requests for further information) on the agenda referred to in Article 4(1), and - those which they think need discussion and propose entering as B items. Delegations shall also formulate any comments and requests for further information in writing and within the same time limit. The Commission shall provide further information and respond to any comments, wherever possible in writing and before the meeting of the Committee.