Sectoral annual and final reports on implementation
Article 169
1. By 30 June each year and for the first time by 30 June 2008, the operating structure shall submit a sectoral annual report to the Commission and the national IPA coordinator. A sectoral final report shall be submitted to the Commission and the national IPA coordinator at the latest six months after the final date of eligibility of expenditure. The sectoral final report shall refer to the whole period of implementation and include the last sectoral annual report. The sectoral reports shall be established in relation to the programmes concerned. 2. Sectoral reports shall be examined by the sectoral monitoring committee prior to their transmission to the Commission and the national IPA coordinator. 3. Sectoral reports shall include the following: (a) the quantitative and qualitative progress made in implementing the operational programme, priority axes, measures and, where relevant, operations or group of operations, in relation to their specific, verifiable targets, with a quantification, when possible, using the indicators referred to in Article 155(2)(d) at the appropriate level. Where relevant under the human resources development component, the statistics shall be broken down by sex; (b) the financial implementation of the operational programme, detailing for each priority axis and measure: (i) the total expenditure paid out by the final beneficiaries and included in payment applications sent to the Commission by the national fund; (ii) the total expenditure actually committed and paid out by the national fund with the corresponding public or public and private contribution; this shall be accompanied by computerised forms listing the operations, so that they can be followed through from budgetary commitment by the beneficiary country to final payments; (iii) the total payments received from the Commission. Where appropriate, financial implementation may be presented through the major areas of intervention, referred to in Article 5(3)(f), and the regions where assistance is concentrated; (c) for information purposes, the indicative breakdown of the allocation under the IPA Regulation, for the regional development component, by categories, in accordance with the detailed list included in the financing agreement; (d) the steps taken by the operating structure or the sectoral monitoring committee to ensure the quality and effectiveness of implementation, in particular: (i) the monitoring and evaluation measures, including data collection arrangements; (ii) a summary of any significant problems encountered in implementing the operational programme and any subsequent measures taken; (iii) the use made of technical assistance; (e) the activities to provide information on and publicise the programme, in accordance with Article 62; (f) where appropriate for the regional development component, the progress and financing of major projects; (g) where appropriate under the human resources development component, a synthesis of the implementation of: (i) gender mainstreaming as well as of any gender-specific action; (ii) action to increase participation of migrants in employment and thereby strengthen their social integration; (iii) action to strengthen integration in employment and thereby improve the social inclusion of minorities; (iv) action to strengthen integration in employment and social inclusion of other disadvantaged groups, including people with disabilities. Information referred to in points (d), (g) of this paragraph shall not be included if there has been no significant modification since the previous report. 4. The sectoral reports shall be considered admissible if they contain all the appropriate information listed in paragraph 3. The national IPA coordinator and the operating structure shall be informed by the Commission of the admissibility of the sectoral annual report within 10 working days from the date of its receipt. 5. The national IPA coordinator and the operating structure shall also be informed of the Commission's opinion on the content of an admissible sectoral annual report within two months from the date of receipt. For the sectoral final report on an operational programme, this information shall be provided within a maximum of five months from the date of receipt of the admissible report.