Tasks and responsibilities of the Management Committee
Article 7
1. By way of derogation from Article 6, the Management Committee shall, by unanimous decision, in the common interest of the institutions and within the scope of competence of the Office, adopt the following decisions: (a) on the basis of a proposal from the Director, it shall adopt the strategic objectives of the Office and the rules governing its operation; (b) it shall set the guidelines for the general policies of the Office, particularly as regards sales, distribution and publishing, and shall ensure that the Office contributes to the formulation and implementation of information and communication policies within its areas of competence; (c) on the basis of a draft prepared by the Director of the Office, it shall adopt an annual management report to the institutions concerning the implementation of the strategy and services supplied by the Office; by 1 May of each year, it shall send its report on the financial year just ended to the institutions; (d) it shall approve the estimates of the Office’s revenue and expenditure under the budget procedure for the Office’s administrative budget; (e) it shall approve the criteria by which the Office conducts its cost accounting, which the Director of the Office shall adopt; (f) it shall submit to the institutions any suggestions it has for improving the smooth running of the Office. 2. The Management Committee shall take account of the guidelines produced by the interinstitutional bodies on communication and information set up for this purpose. The Chairperson of the Management Committee shall communicate with these bodies every year. 3. The contact person with discharge authority for strategic decisions within the areas of competence of the Office shall be the Chairperson of the Management Committee in his capacity as representative of interinstitutional cooperation. 4. The Chairperson of the Management Committee and the Director of the Office shall by common agreement draw up mutual information and communication rules to formalise their relations. This agreement shall be sent to the members of the Management Committee for information.