ANNEX VIISupplementary provisions
ANNEX VII PUBLISHED INFORMATION 1. The Parties undertake to ensure that the Agreement and the FLEGT licensing scheme are properly understood by all the actors involved. Access to information on the objectives, implementation, monitoring and control will enable a thorough understanding of the process to be gained, and all the actors to be involved, with a view to attaining all the objectives of the Agreement. Such transparency will strengthen the image of Cameroon forestry products on the Union market and will improve the investment climate for those companies exporting timber to the Union. 2. Information on the operations associated with the FLEGT licensing scheme will be set out in an annual report published by the Joint Implementation Council (hereinafter referred to as the Council). To this end, the Joint Monitoring Committee (JMC) will conduct regular joint mission in order to assess the efficiency of the agreement and its impact. Based on information provided by both Parties, the annual report on the FLEGT licensing scheme should include, in particular, information relating to: (a) quantities of timber and derived products exported to the Union under the FLEGT licensing scheme according to the relevant HS/CEMAC code headings and according to the EU Member State of destination; (b) the number of FLEGT licences issued by Cameroon; progress made in achieving objectives and action to be taken within a deadline specified in the Agreement and all matters relating to implementation of the Agreement; (c) action preventing the export of timber and derived products of illegal origin to non-EU markets or sale thereof on the national market; (d) quantities of timber and derived products imported into Cameroon or having transited through Cameroon; (e) the measures taken to prevent the import of timber and derived products of illegal origin in order to maintain the integrity of the FLEGT licensing scheme; (f) cases of non-compliance with the FLEGT licensing scheme in Cameroon and action taken in such cases; (g) quantities of timber and derived products imported into the Union under the FLEGT licensing scheme, according to the relevant HS/CEMAC code headings and according to the Member State of the Union into which import took place; (h) quantities of timber and derived products imported into the Union under the FLEGT licensing scheme, according to countries of origin (to be provided by the Union); (i) information on prices on the international market; (j) number of FLEGT licences received by the Union; (k) number of cases and quantities of timber and derived products involved where Article 10(1) and (2) ( 1 ) has been applied. 3. The other data and reports will be published in order to give the actors involved access to useful information to enable monitoring of implementation of the Agreement. This access to information must also enable the strengthening of governance in the forestry sector. This information will be published on the websites of both Parties. More specifically, the information will include the following elements: Legal information — Legality matrices — All the existing legislative and regulatory references and rules set out in Annex II — Texts of all laws and amendments applicable to the forestry sector — Forest Code (laws and regulatory texts) — Implementing texts — List of signed/ratified international conventions and agreements — Text of the Agreement, its Annexes and subsequent amendments — Employment Code and principal regulatory texts applicable to the forestry sector on this subject — General Tax Code and finance laws — List of private legality/durability certification schemes recognised by the Ministry responsible for forests Information on production — Total annual log production — Annual authorised logging volumes, by species, title and company — Annual volumes processed, by type of product, species and company — Annual volumes of logs exported, by species (total and to the Union) — Annual volumes of timber and derived products imported into Cameroon, and by country — Annual volumes of timber sold at public auction Information on allocation — List of valid titles, with names of the companies to whom they have been allocated — List of annual operating permits/annual logging certificates issued — Location map of valid logging titles — Location map for annual areas available for logging — Official areas of valid logging titles and allocation price (annual forestry fee – RFA) — Notices of various invitations to tender (cut timber sale, timber salvage licence, lumber permit etc.) — Information on the pre-emptive right — List of annual withdrawals of secure documents (DF10 worksite books and waybills) — Results of the interministerial title allocation committee — List of approved forestry companies (logging, processing, inventories, management) — Notification of start of activities for timber salvage licences (ARB) Information on management — Mandate, rôles and responsibilities of the ministerial departments responsible for management — List of concessions under management — List of communal forests and their areas — Area of forestry concessions allocated — Area of forestry concessions involved in management (including annual operating plans and five year management plans) — Area of forestry concessions with approved management plan — Area of certificated forestry concessions — Documents relating to approved management plans — Terms and conditions — Environmental impact studies Information on processing — List of approved processing companies — Location of processing units (actual addresses and/or geographical coordinates of the processing units) — Processing capacities per processing unit (% of capacity actually used) — Volume of plant entry per company — Volume of plant departure per company — Stock at year end Information on exports — Data on timber in transit — Data on exports, by species, country and company Information on the Legality Assurance System and monitoring — Final description of the Legality Assurance System — Procedures for granting certificates of legality and FLEGT licences — National strategy and control rules — Reports from the independent title allocation observer — Report from the independent forestry control observer — Reports from the control teams — List of certificates of legality issued — List of FLEGT licences issued — Rejected certificate applications — Rejected FLEGT licence applications Information on audits — Terms of Reference for the audits — Auditor recruitment procedures — Results of the audit — Complaints about the audit and their handling — Introduction of corrective measures Information on financial transactions — List of forestry disputes (record of offences) — Annual report on forestry revenue — Annual payments of the annual forestry fee (RFA) by title — List of payments of local and national taxes — List of fines for offences — List of disputes settled Information on the institutional set-up — Structure and functioning of the Joint Monitoring Committee — Report of the Joint Monitoring Committee — Structure and functioning of the National Monitoring Committee — Report of the National Monitoring Committee — Structure and functioning of the Interministerial Links Monitoring Committee — Report of the Interministerial Links Monitoring Committee — List of issuing authorities — List of competent authorities — Reports of competent authorities. 4. The Parties undertake to ensure transparency in the action taken in connection with the Agreement. With this in mind, in the event of a specific request made by another actor in the sector, they will make accessible all information they consider necessary. 5. The methods and channels used to publish the information in question must include the following elements: — official reports, — websites (MINFOF, EC, GLIN) ( 2 ) , — multi-actor implementation platform, — public meetings, — press conferences, — films, — radio and television. ( 1 ) Article 10(1) and (2): Consultations on the regularity of the FLEGT licences: If there are any reservations regarding the regularity of a licence, the competent authority concerned must contact the licensing authority to obtain the additional information. If the licensing authority fails to reply within 21 calendar days of the date of receipt of the application, or if the additional information received confirms the irregularity, or if the details appearing on the FLEGT licence do not correspond to the shipment, the competent authority in question will not accept the FLEGT licence and will decide how to proceed by application of existing national legislation. The licensing authority must be informed. ( 2 ) Global Legal Information Network.