ANNEX XSupplementary provisions
ANNEX X INSTRUCTIONS TO MASTERS OF EUROPEAN UNION FISHING VESSELS REQUIRED TO COMPLETE AND SUBMIT A FISHING LOGBOOK AND TO COMPLETE AND SUBMIT A LANDING AND OR TRANSHIPMENT DECLARATION IN PAPER FORMATS 1. Fishing logbook information for the fishing vessel using the models in Annexes VI, VII and VIII 1.1 The following general information on the vessel or vessels, as the case may be, shall be recorded (against the corresponding numbers) in the fishing logbook: Information concerning the fishing vessel(s) and trip dates Fishing logbook Reference Number Name of the data element (M=Mandatory) (O=Optional) Description and/or timing to be recorded (1) Name of fishing vessel (s), radio call signal (M) Shall be entered on the first line. In case of pair fishing operations, the name of the second fishing vessel, the name of its master, its nationality and its external identification shall be entered below those of the vessel in respect of which the fishing logbook is being kept. (2) External identification (M) External registration letters and numbers as displayed on the hull. (3) Name and address of the master (M) Name, first name and address of master (street name, number, city, Member State) shall be given. The master(s) of the other fishing vessel(s) shall also keep a fishing logbook indicating the quantities caught and kept on board in such a way that there is no double counting of catches. (4) Day, month, hour (Local) and port of departure (M) Shall be entered before fishing vessel leaves the port. (5) Day, month, hour (Local) and port of return (M) Shall be entered before entering port. (6) Date and port of landing if different from (5) (M) Shall be entered before entering port of landing. (7) Date, name, radio call sign, nationality and external identification (registration number) of recipient fishing vessel (M) Shall be filled in the case of transhipment. Information on the gear (8) Fishing gear (M) The type of gear shall be indicated using the code in column 1 of Annex XI. (9) Mesh size (M) Shall be given in millimetres. (10) Dimensions (O) Gear size and dimensions shall be given according to the specifications in column 2 of Annex XI. Information on fishing operations (11) Date (M) Date for each day at sea shall be recorded in a new line and shall correspond to each day at sea. (12) Number of fishing operations (M) Number of fishing operations shall be given in accordance with the specifications in column 3 of Annex XI (M). (13) Fishing time (O) Total time spent searching (e.g. using sonar) or fishing shall be given and equals the number of hours spent at sea minus the time spent in transit to, between and returning from the fishing grounds, dodging, inactive or waiting for repair. (14) Position (M) The relevant geographical area of capture shall be represented by the statistical rectangle in which the majority of the catch was taken, followed by reference to the relevant ICES division or sub division, CECAF, GFCM or NAFO sub area. (M) Examples: ICES Division, CECAF, GFCM or NAFO Sub Area, NEAFC Division: refer to the maps inside the cover of the fishing logbook and indicate the code of each division for the relevant statistical rectangle used, e.g. IVa, VIb, VIId. ‘Statistical rectangle’: refer to the ICES statistical rectangle on the charts inside the cover of the fishing logbook. These rectangles are bounded by latitudes and longitudes corresponding to whole figures of degree or whole figures of degree plus 30′ for the latitudes and whole figures of degree for the longitudes. Using a combination of figures and a letter indicate the statistical rectangle in which most of the catches were made (e.g. the area between 56° and 56° 30′ latitude North and between 6° and 7° longitude East = ICES code 41/F6). (M) However, optional entries may be made in respect of all the statistical rectangles in which the fishing vessel has operated during the day. (O) ‘Third country fishing zone’: indicate the fishing zone(s) of non Member States or the waters outside the sovereignty or jurisdiction of any State using ISO-3166 3-alpha Country Codes e.g. NOR= Norway FRO= Faeroe Islands CAN= Canada ISL= Iceland INT= High Seas (M) (15) Quantities caught and retained on board (M) Once amounts of each species kept on board exceeds 50 kg live weight equivalent, they shall be recorded in the fishing logbook. These amounts shall include quantities set aside for consumption by the crew of the vessel. FAO 3-alpha species codes shall be used. The catch of each species shall be recorded in kilograms live weight equivalent. (O) Where such catches are held in baskets, boxes, bins, cartons, sacks, bags, blocks or other containers, the net weight of the unit used shall be recorded in kilograms live weight, and the precise number of such units used shall be recorded. Alternatively the catch kept on board in such units may be recorded in kilograms live weight. If the number of columns is insufficient, a new page shall be used. (16) Estimates of discards (M) Discards of quantities of each species above 50 kg live weight equivalent shall be recorded. Discards of species taken for live bait purposes and which are recorded in the fishing logbook at section 15, shall also be recorded. 2. Instructions concerning the landing/transhipment declaration 2.1. The models as shown in Annexes VI and IX (for landings or transhipments in NAFO 1 and ICES Va) 2.2. Information to be provided Where fisheries products that have been landed or transhipped, and if they have been weighed using systems approved by the competent authorities of Member States, on either the donor or receiving fishing vessel, then in such circumstances the actual weight of quantities landed or transhipped shall be indicated in kilograms product weight on the landing or transhipment declaration by species showing: (a) presentation of fish (reference No in fishing logbook (17)); (b) measurement unit for landed quantities (reference No in fishing logbook (18); give the weight of the unit in kilograms product weight. This unit may be different from that entered in the fishing logbook; (c) total weight by species landed or transhipped (reference No in fishing logbook (19); give the weight of quantities actually landed or transhipped for all species; (d) the weight shall correspond to the product weight of fish as landed, i.e. after any processing on board. Conversion factors shall be applied subsequently by the competent authorities in Member States to calculate the equivalent live weight; (e) Signature of the Master (20); (f) Signature and name and address of the agent where applicable (21); (g) ICES division/ NAFO/CECAF/GFCM/Black Sea Sub area / French Guyana zone (FAO Area 31) or management area and third country fishing zone (reference No in fishing logbook: (22)). This shall be applied in the same way as for reference (14) above. 3. Additional instructions for Masters of European Union fishing vessels of 10 metres overall length or more which are not subject to either the provisions of Article 9 of the Control Regulation, vessel monitoring system, or of the electronic completion and transmission of fishing logbook data in accordance with Article 15 of the Control Regulation, and that are required to record fishing effort in a fishing logbook These instructions are applicable to masters of European Union fishing vessels who are required by European Union rules to record time spent in fisheries that are subject to fishing effort regimes: (a) all information required under this section shall be recorded in the fishing logbook between the fishing logbook references No (15) and (16); (b) time shall be recorded as co-ordinated universal time (UTC); (c) species shall be recorded using the 3-alpha FAO fish species codes. 3.1. Information concerning fishing effort (a) Crossing an effort zone Where an authorized fishing vessel crosses an effort zone without carrying out fishing activities in that zone, an additional line shall be completed in the fishing logbook. The following information is to be entered in that line: — the date, — the effort zone, — the dates and times of each entry/exit, — position of each entry and exit in latitude and longitude, — catches retained on board by species at the time of entry, — the word ‘Crossing’. (b) Entry into an effort zone Where the fishing vessel enters an effort zone in which it is likely to carry out fishing activities, an additional line shall be completed in the fishing logbook. The following information is to be entered in that line: — the date, — the word ‘entry’, — the effort zone, — position in latitude and longitude, — the time of entry, — catches retained on board by species at the time of entry, and — the target species. (c) Exit from an effort zone Where the vessel leaves an effort zone in which it has carried out fishing activities and where the vessel enters another effort zone in which it intends to carry out fishing activities, an additional line shall be completed in the fishing logbook. The following information is to be entered in that line: — the date, — the word ‘entry’, — position in latitude and longitude, — the new effort zone, — the time of exit/entry, — catches retained on board by species at the time of exit/entry, and — the target species. Where the fishing vessel leaves an effort zone in which it has carried out fishing activities and will not carry out further fishing activities in that effort zone, an additional line must be completed. The following information is to be inserted in that line: — the date, — the word ‘exit’, — position in latitude and longitude, — the effort zone, — the time of departure, — catches retained on board by species at the time of exit, and — the target species. Trans-zonal fishing where the vessel carries out trans-zonal fishing activities ( 1 ) . Where the fishing vessel carries out trans-zonal fishing activities, an additional line must be completed. The following information is to be inserted in that line: — the date, — the word ‘trans-zonal’, — the time of first exit and effort zone, — position of first entry in latitude and longitude, — the time of last entry and effort zone, — position of last exit in latitude and longitude, — catches retained on board by species at the time of exit/entry, and — the target species. (d) In addition for those fishing vessels operating passive gears: When the fishing vessel sets or resets passive gear the following information shall be entered in that line: — the date, — the effort zone, — the position in latitude and longitude, — the words ‘setting’ or ‘resetting’, — the time. When the fishing vessel completes static gear operations: — the date, — the effort zone, — the position in latitude and longitude, — the word ‘finish’, — the time. 3.2. Information concerning the communication of vessel movements Where a fishing vessel carrying out fishing activities is required to communicate a fishing effort report to the competent authorities in accordance with Article 28 of the Control Regulation , the following information shall be recorded in addition to that referred to in paragraph 3.1: (a) the date and time of the communication; (b) the geographical position of the fishing vessel in latitude and longitude; (c) the means of communication and, where applicable, the radio station used; and (d) the destination(s) of the communication. ( 1 ) Vessels remaining within an effort zone not exceeding 5 nautical miles either side of the line separating two effort zones must record their first entry and last exit during a period of 24 hours.