to Decision No …/2011 of the EEA Joint Committee
ANNEXSupplementary provisions
ANNEX to Decision No …/2011 of the EEA Joint Committee RULES OF PROCEDURE OF THE JOINT WORKING GROUP ON CUSTOMS SECURITY MEASURES Article 1 Composition The Working Group shall be composed of representatives of the European Union, representatives of the EFTA States and representatives of the Member States of the European Union. Article 2 Tasks 1. The Working Group shall evaluate the equivalency of customs security measures defined in the legislation of the Contracting Parties. In particular, it shall monitor the implementation of the legislation concerning pre-arrival and pre-departure information, security-related customs controls and risk management and the legislation concerning authorised economic operators. It shall also exchange information on amendments to the legislation concerned. 2. The Working Group shall discuss the necessary technical amendments to Chapter IIa of Protocol 10. 3. Upon a request of one of the Contracting Parties, the Working Group shall organise a meeting of a group of experts to discuss a specific issue. The Working Group shall also review administrative procedures of the Contracting Parties. In order to carry out such a review, the Working Group may agree to organise on-the-spot visits. 4. Upon a request of one of the Contracting Parties, the Working Group shall examine any issue which it considers relevant for the implementation of the customs security measures defined in Chapter IIa of Protocol 10. Article 3 Chairmanship The meetings of the Working Group shall be chaired alternately every 6 months by a representative of the European Union and by a representative of one of the EFTA States to which Chapter IIa of Protocol 10 applies. Article 4 Meetings 1. The Working Group shall meet on a regular basis and at least once a year. 2. The meetings shall take place in Brussels or in any other place decided by the Chair of the Working Group. 3. The Chair shall convene the meetings of the Working Group. Invitations to the meeting shall be sent to the participants referred to in Article 1 at least 10 working days before the meeting. In urgent matters, invitations may be sent out at a shorter notice. 4. The working language of the Working Group shall be English. 5. The meetings shall not be public unless otherwise agreed. Article 5 Agenda 1. The Chair shall draw up the provisional agenda for each meeting. The provisional agenda shall be sent to the participants referred to in Article 1 at least 10 working days before the meeting. 2. The Contracting Parties may request the inclusion of an agenda item either in writing to the Chair or prior to the adoption of the agenda on the day of the meeting. Article 6 Minutes 1. Minutes from each meeting of the Working Group shall be drawn up under the responsibility of the Chair. The minutes shall indicate, with respect to each agenda item, the recommendations and/or the conclusions of the Working Group. 2. The draft minutes shall be exchanged between the Contracting Parties and agreed within 20 working days after the meeting. Article 7 Expenses The representatives of the Contracting Parties and the experts from the customs administrations of the Member States of the European Union shall cover all expenses they incur as a result of their participation in the meetings of the Working Group.