List of data to be recorded and stored in computerised form in the monitoring system (referred to in Article 24)
ANNEX IIISupplementary provisions
ANNEX III List of data to be recorded and stored in computerised form in the monitoring system (referred to in Article 24) Data is required for operations supported by the ESF, the ERDF, the Cohesion Fund and the EMFF unless otherwise specified in the second column. Data fields Indication of Funds for which data is not required Data on the beneficiary ( 1 ) ( 2 ) 1. Name or unique identifier of each beneficiary 2. Information whether the beneficiary is public law body or private law body 3. Information whether VAT on expenditure incurred by the beneficiary is non-recoverable under national VAT legislation 4. Contact details of the beneficiary Data on the operation 5. Name or unique identifier of the operation 6. Short description of the operation 7. Date of submission of the application for the operation 8. Starting date as indicated in the document setting out the conditions for support 9. End date as indicated in the document setting out the conditions for support 10. Actual date when the operation is physically completed or fully implemented 11. Body issuing the document setting out the conditions for support 12. Date of the document setting out the conditions for support 13. Information whether the operation is a major project and CCI Not applicable to the ESF and the EMFF 14. Information whether the operation is a joint action plan and CCI Not applicable to the EMFF 15. Information whether the operation includes funding under the Youth Employment Initiative (YEI) Not applicable to the ERDF, the Cohesion Fund and the EMFF 16. Information whether the public support for the operation will constitute State aid 17. Information whether the operation is implemented under a public-private-partnership structure Not applicable to the EMFF 18. Currency of the operation 19. CCI of the programme(s) under which the operation is supported 20. Priority or priorities of the programme(s) under which the operation is supported 21. Fund(s) from which the operation is supported 22. Category of region concerned Not applicable to the Cohesion Fund and the EMFF Data on categories of intervention 23. Code(s) for intervention field Not applicable to the EMFF 24. Code(s) for form of finance Not applicable to the EMFF 25. Code(s) for territory type Not applicable to the EMFF 26. Code(s) for territorial delivery systems Not applicable to the EMFF 27. Code(s) for thematic objective Not applicable to the ESF and the EMFF 28. Code(s) for ESF secondary theme Not applicable to the ERDF, the Cohesion Fund and the EMFF 29. Code(s) for economic activity Not applicable to the EMFF 30. Code(s) for location Not applicable to the EMFF Data on indicators 31. Name and unique identifier for each of the common and programme specific output indicators relevant for the operation or where required by the Fund-specific rules, name and unique identifier for each common output indicator broken down by gender for participants 32. Measurement unit for each output indicator 33. Target value for the output indicator, broken down by gender where applicable 34. Achievement level of each output indicator for each calendar year, where applicable broken down by gender 35. Name and unique identifier for each of the common and programme specific result indicators ( 3 ) relevant for the operation, or where required by the Fund-specific rules, name and unique identifier for each common result indicator, broken down by gender where applicable 36. Measurement unit for each result indicator 37. Baseline value for each result indicator provided Not applicable to the ESF 38. Target value for the result indicator provided, where applicable broken down by gender Not applicable to the ERDF and the Cohesion Fund 39. Measurement unit for each result target and baseline value 40. Achievement level of each result indicator provided for each calendar year, where applicable broken down by gender Not applicable to the ERDF and the Cohesion Fund Financial data on each operation (in the currency applicable to the operation) 41. Amount of the total eligible cost of the operation approved in the document setting out the conditions for support 42. Amount of the total eligible costs constituting public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 43. Amount of public support, as set out in the document setting out the conditions for support Data on payment claims from the beneficiary (in the currency applicable to the operation) 44. Date of receipt of each payment claim from the beneficiary 45. Date of each payment to the beneficiary on basis of payment claim 46. Amount of eligible expenditure in payment claim forming the basis for each payment to the beneficiary 47. Amount of public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 corresponding to the eligible expenditure forming the basis for each payment 48. Amount of each payment to the beneficiary on basis of payment claim 49. Net revenue generated by the operation during its implementation not taken into account in the document setting out the conditions for support and deducted from the eligible expenditure 50. Start date of on the spot verifications on the operation carried out pursuant to Article 125(5)(b) of Regulation (EU) No 1303/2013 51. Date of on the spot audits of the operation pursuant to Article 127(1) of Regulation (EU) No 1303/2013 and Article 28 of this Regulation 52. Body carrying out the audit or verification Data on expenditure in payment claim from beneficiary based on real costs(in the currency applicable to the operation) 53. Eligible expenditure declared to the Commission established on the basis of costs actually incurred and paid, together with in-kind contributions and depreciations, where applicable 54. Public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 corresponding to the eligible expenditure declared to the Commission established on the basis of costs actually reimbursed and paid, together with in-kind contributions and depreciations, where applicable 55. Contract type if the contract award is subject to the provisions of Directive 2004/17/EC ( 4 ) or Directive 2004/18/EC ( 5 ) (works/provision of services/provision of goods) or Directive 2014/23/EU of the European Parliament and of the Council ( 6 ) 56. Contract amount if the contract award is subject to the provisions of Directive 2004/17/EC or Directive 2004/18/EC or Directive 2014/23/EU 57. Eligible expenditure incurred and paid based on a contract if the contract is subject to the provisions of Directive 2004/17/EC or Directive 2004/18/EC or Directive 2014/23/EU 58. The procurement procedure used if the contract award is subject to the provisions of Directive 2004/17/EC or Directive 2004/18/EC or Directive 2014/23/EU 59. Name or unique identifier of the contractor if the contract award is subject to the provisions of Directive 2004/17/EC or Directive 2004/18/EC or Directive 2014/23/EU Data on expenditure in payment claim from beneficiary based on standard scales of unit costs (amounts in the currency applicable to the operation) 60. Amount of eligible expenditure declared to the Commission established on the basis of standard scales of unit costs 61. Public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 corresponding to the eligible expenditure declared to the Commission established on the basis of standard scales of unit costs 62. Definition of a unit to be used for the purposes of the standard scale of unit costs 63. Number of units delivered as indicated in the payment claim for each unit item 64. Unit cost for a single unit for each unit item Data on expenditure in payment claim from beneficiary based on lump sum payments (amounts in the currency applicable to the operation) 65. Amount of eligible expenditure declared to the Commission established on the basis of lump sums 66. Public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 corresponding to the eligible expenditure declared to the Commission established on the basis of lump sums 67. For each lump sum, deliverables (outputs or results) agreed in the document setting out the conditions for support as the basis for disbursement of lump sum payments 68. For each lump sum, agreed amount in the document setting out the conditions for support Data on expenditure in payment claim from beneficiary based on flat rates (in the currency applicable to the operation) 69. Amount of eligible expenditure declared to the Commission established on the basis of a flat rate 70. Public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 corresponding to the eligible expenditure declared to the Commission established on the basis of a flat rate Data on recoveries from the beneficiary 71. Date of each recovery decision 72. Amount of public support affected by each recovery decision 73. Total eligible expenditure affected by each recovery decision 74. Date of receipt of each amount paid back by the beneficiary following a recovery decision 75. Amount of public support paid back by the beneficiary following a recovery decision (without interest or penalties) 76. Total eligible expenditure corresponding to the public support paid back by the beneficiary 77. Amount of public support irrecoverable following a recovery decision 78. Total eligible expenditure corresponding to irrecoverable public support Data on payment applications to the Commission (in EUR) 79. Date of submission of each payment application including eligible expenditure from the operation 80. The total amount of eligible expenditure incurred by the beneficiary and paid in implementing the operation included in each payment application 81. The total amount of public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 of the operation included in each payment application 82. Where the operation is a financial instrument, the total amount of programme contributions paid to the financial instruments included in each payment application 83. Where the operation is a financial instrument, the total amount of public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 corresponding to the total amount of programme contributions paid to financial instruments included in each payment application 84. Where the operation is a financial instrument, the total amount of programme contributions effectively paid as eligible expenditure in the meaning of Article 42(1)(a), (b) and (d) of Regulation (EU) No 1303/2013 included in each payment application 85. Where the operation is a financial instrument, the total amount of public expenditure corresponding to the total amount of programme contributions effectively paid as eligible expenditure, in the meaning of Article 42(1)(a), (b) and (d) of Regulation (EU) No 1303/2013 included in each payment application 86. In the case of State aid where Article 131(5) of Regulation (EU) No 1303/2013 applies, the amount paid to the beneficiary under the operation as an advance included in each payment application 87. In the case of State aid where Article 131(5) of Regulation (EU) No 1303/2013 applies, the amount of the advance included in a payment application which has been covered by expenditure paid by the beneficiary within three years of the payment of the advance 88. In the case of State aid where Article 131(5) of Regulation (EU) No 1303/2013 applies, the amount paid to the beneficiary under the operation as an advance included in a payment application which has not been covered by expenditure paid by the beneficiary and for which the three-year period has not yet elapsed 89. Amount of eligible expenditure included in each payment application on the basis of Article 14(1) of Regulation (EU) No 1304/2013 Not applicable to the ERDF, the Cohesion Fund, the EMFF 90. Amount of public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 included in each payment application on the basis of Article 14(1) of Regulation (EU) No 1304/2013 Not applicable to the ERDF, the Cohesion Fund, the EMFF Data on accounts submitted to the Commission under Article 138 of Regulation (EU) No 1303/2013 (in EUR) 91. The date of submission of each set of accounts including expenditure under the operation 92. Date of submission of the accounts in which the final expenditure of the operation is included following the completion of the operation (where the total eligible expenditure is EUR 1 000 000 or more (Article 140 of Regulation (EU) No 1303/2013)) 93. Total amount of eligible expenditure of the operation entered into the accounting systems of the certifying authority which has been included in the accounts 94. Total amount of public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 incurred in implementing the operation corresponding to the total amount of eligible expenditure entered into the accounting systems of the certifying authority which has been included in the accounts 95. Total amount of payments made to the beneficiary under Article 132(1) of Regulation (EU) No 1303/2013 corresponding to the total amount of eligible expenditure entered into the accounting systems of the certifying authority which has been included in the accounts 96. Total eligible expenditure of the operation withdrawn during the accounting year included in the accounts 97. Total public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 corresponding to the total eligible expenditure withdrawn during the accounting year included in the accounts 98. Total eligible expenditure of the operation recovered during the accounting year included in the accounts 99. Total public expenditure corresponding to the total eligible expenditure of the operation recovered during the accounting year included in the accounts 100. Total eligible expenditure of the operation to be recovered as at the end of the accounting year included in the accounts 101. Total public expenditure of the operation corresponding to the total eligible expenditure to be recovered as at the end of the accounting year included in the accounts 102. For the operation included in each set of accounts, total eligible amount of expenditure recovered pursuant to Article 71 of Regulation (EU) No 1303/2013 during the accounting year 103. For the operation included in each set of accounts, public expenditure as defined in Article 2(15) of Regulation (EU) No 1303/2013 corresponding to the total eligible amount of expenditure recovered pursuant to Article 71 of that Regulation during the accounting year 104. Total eligible amount of expenditure of the operation irrecoverable as at the end of the accounting year included in the accounts 105. Total public expenditure of the operation corresponding to the total eligible amount of expenditure irrecoverable as at the end of the accounting year included in the accounts Data on specific types of expenditure subject to ceilings 106. Amount of incurred and paid ERDF-type expenditure co-financed by the ESF under Article 98(2) of Regulation (EU) No 1303/2013 Not applicable to the ERDF, the Cohesion Fund and the EMFF 107. Amount of incurred and paid ESF-type expenditure co-financed by the ERDF under Article 98(2) of Regulation (EU) No 1303/2013 Not applicable to the ESF, the Cohesion Fund and the EMFF 108. Amount of incurred and paid expenditure outside the programme area but within the Union, under article 70(2) of Regulation (EU) No 1303/2013 and Article 13(2) of Regulation (EU) No 1304/2013 109. Amount of incurred and paid expenditure outside the Union under Article 13(3) of Regulation (EU) No 1304/2013 Not applicable to the ERDF, the Cohesion Fund and the EMFF 110. Amount of incurred and paid expenditure outside the Union part of the programme area under Article 20(2) of Regulation (EU) No 1299/2013 Not applicable to the ESF, the Cohesion Fund and the EMFF 111. Amount of incurred and paid expenditure for land purchase under Article 69(3)(b) of Regulation (EU) No 1303/2013 112. Amount of in-kind contributions to the operation under Article 69(1) of Regulation (EU) No 1303/2013 113. Amount of incurred and paid expenditure in third countries covered by the Instrument for Pre-Accession Assistance or by the European Neighbourhood Instrument for ETC operations Not applicable to the ESF, the Cohesion Fund and the EMFF ( 1 ) In case of the ETC, beneficiaries shall include the lead beneficiary and other beneficiaries. ( 2 ) Beneficiary includes, where applicable, other bodies incurring expenditure under the operation which is treated as expenditure incurred by the beneficiary. ( 3 ) For ESF, the common result indicators include the indicators set out in Annex I and II of the Regulation (EU) No 1304/2013. ( 4 ) Directive 2004/17/EC of the European Parliament and of the Council of 31 March 2004 coordinating the procurement procedures of entities operating in the water, energy, transport and postal services sectors ( OJ L 134, 30.4.2004, p. 1 ). ( 5 ) Directive 2004/18/EC of the European Parliament and of the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts ( OJ L 134, 30.4.2004, p. 114 ). ( 6 ) Directive 2014/23/EU of the European Parliament and of the Council of 26 February 2014 on the award of concession contracts ( OJ L 94, 28.3.2014, p. 1 ).