List of data to be recorded and stored in computerised form in the monitoring system (referred to in Article 2)
ANNEX ISupplementary provisions
ANNEX I List of data to be recorded and stored in computerised form in the monitoring system (referred to in Article 2) Data is required for operations supported by OP I and OP II ( 1 ) unless otherwise specified in the second column. Data fields Indication of type of OP for which data is not required Data on the beneficiary ( 2 ) 1. Name or unique identifier of each beneficiary 2. Information whether the beneficiary is public law body or private law body 3. Information whether VAT on expenditure incurred by the beneficiary is non-recoverable under national VAT legislation 4. Contact details of the beneficiary Data on the operation 5. Name or unique identifier of the operation 6. Short description of the operation 7. Date of submission of the application for the operation 8. Starting date as indicated in the document setting out the conditions for support 9. End date as indicated in the document setting out the conditions for support 10. Actual date when the operation is physically completed or fully implemented 11. Body issuing the document setting out the conditions for support 12. Date of the document setting out the conditions for support 13. Currency of the operation 14. CCI of the programme(s) under which the operation is supported 15. Type(s) of material assistance addressed Not applicable for OP II 16. Type(s) of actions supported Not applicable for OP I 17. Code(s) for form of finance 18. Code(s) for location 19. Quantity of food purchased by a public body or partner organisation, where applicable Not applicable for OP II 20. Quantity of food obtained by a public body, where applicable, in accordance with article 23(4) of the Regulation (EU) No 223/2014, where applicable Not applicable for OP II 21. Quantity of food delivered to partner organisations, where applicable Not applicable for OP II 22. Quantity of food delivered to end recipients, where applicable Not applicable for OP II 23. Quantity of basic material assistance purchased by a public body or a partner organisation, where applicable Not applicable for OP II 24. Quantity of basic material assistance delivered to partner organisations, where applicable Not applicable for OP II 25. Quantity of basic material assistance delivered to end recipients, where applicable Not applicable for OP II Data on indicators 26. Title of common indicators relevant for the operation 27. Identifier for the common indicators relevant for the operation 28. Achievement level of common indicators for each year of implementation or at the end of the operation 29. Title of programme specific indicators relevant for the operation Not applicable for OP I 30. Identifier for the programme specific indicators relevant for the operation Not applicable for OP I 31. Specific targets for programme specific output indicators Not applicable for OP I 32. Achievement level of programme specific output indicators for each year of implementation or at the end of the operation, Not applicable for OP I 33. Measurement unit for each output target Not applicable for OP I 34. Baseline for result indicators Not applicable for OP I 35. Target level for result indicators Not applicable for OP I 36. Measurement unit for each result target and baseline Not applicable for OP I 37. Measurement unit for each indicator Financial data on each operation (in the currency applicable to the operation) 38. Amount of the total eligible cost of the operation approved in the document setting out the conditions for support 39. Amount of the total eligible costs constituting public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 40. Amount of public support, as set out in the document setting out the conditions for support Data on payment claims from the beneficiary (in the currency applicable to the operation) 41. Date of receipt of each payment claim from the beneficiary 42. Date of each payment to the beneficiary on basis of payment claim 43. Amount of eligible expenditure in payment claim forming the basis for each payment to the beneficiary 44. Amount of public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible expenditure forming the basis for each payment 45. Amount of each payment to the beneficiary on basis of payment claim 46. Start date of on the spot verifications on the operation carried out pursuant to Article 32(5)(b) of Regulation (EU) No 223/2014 47. Date of on the spot audits of the operation pursuant to Article 34(1) of Regulation (EU) No 223/2014 and Article 6 of this Regulation 48. Body carrying out the audit or verification Data on expenditure in payment claim from beneficiary based on real costs(in the currency applicable to the operation) 49. Eligible public expenditure declared to the Commission established on the basis of costs actually incurred and paid 50. Public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible public expenditure declared to the Commission established on the basis of costs actually reimbursed and paid 51. Contract type if the contract award is subject to the provisions of Directive 2004/18/EC ( 3 ) (provision of services/provision of goods) or Directive 2014/23/EU of the European Parliament and of the Council ( 4 ) 52. Contract amount if the contract award is subject to the provisions of Directive 2004/18/EC or Directive 2014/23/EU 53. Eligible expenditure incurred and paid based on a contract if the contract is subject to the provisions of Directive 2004/18/EC or Directive 2014/23/EU 54. The procurement procedure used if the contract award is subject to the provisions of Directive 2004/18/EC or Directive 2014/23/EU 55. Name or unique identifier of the contractor if the contract award is subject to the provisions of Directive 2014/23/EU Data on expenditure in payment claim from beneficiary based on standard scales of unit costs (amounts in the currency applicable to the operation) 56. Amount of eligible public expenditure declared to the Commission established on the basis of standard scales of unit costs 57. Public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible public expenditure declared to the Commission established on the basis of standard scales of unit costs 58. Definition of a unit to be used for the purposes of the standard scale of unit costs 59. Number of units delivered as indicated in the payment claim for each unit item 60. Unit cost for a single unit for each unit item Data on expenditure in payment claim from beneficiary based on lump sum payments (amounts in the currency applicable to the operation) 61. Amount of eligible public expenditure declared to the Commission established on the basis of lump sums 62. Public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible public expenditure declared to the Commission established on the basis of lump sums 63. For each lump sum, deliverables (outputs or results) agreed in the document setting out the conditions for support as the basis for disbursement of lump sum payments 64. For each lump sum, agreed amount in the document setting out the conditions for support Data on expenditure in payment claim from beneficiary based on flat rates (in the currency applicable to the operation) 65. Amount of eligible public expenditure declared to the Commission established on the basis of a flat rate 66. Public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the eligible public expenditure declared to the Commission established on the basis of a flat rate Data on recoveries from the beneficiary 67. Date of each recovery decision 68. Amount of public support affected by each recovery decision 69. Total eligible expenditure affected by each recovery decision 70. Date of receipt of each amount paid back by the beneficiary following a recovery decision 71. Amount of public support paid back by the beneficiary following a recovery decision (without interest or penalties) 72. Total eligible expenditure corresponding to the public support paid back by the beneficiary 73. Amount of public support irrecoverable following a recovery decision 74. Total eligible expenditure corresponding to irrecoverable public support Data on payment applications to the Commission (in EUR) 75. Date of submission of each payment application including eligible expenditure from the operation 76. The total amount of eligible public expenditure incurred by the beneficiary and paid in implementing the operation included in each payment application 77. The total amount of public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 of the operation included in each payment application Data on accounts submitted to the Commission under Article 48 of Regulation (EU) No 223/2014 (in EUR) 78. The date of submission of each set of accounts including expenditure under the operation 79. Date of submission of the accounts in which the final expenditure of the operation is included following the completion of the operation (where the total eligible expenditure is EUR 1 000 000 or more (Article 51 of Regulation (EU) No 223/2014)) 80. Total amount of eligible public expenditure of the operation entered into the accounting systems of the certifying authority which has been included in the accounts 81. Total amount of public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 incurred in implementing the operation corresponding to the total amount of eligible public expenditure entered into the accounting systems of the certifying authority which has been included in the accounts 82. Total amount of payments made to the beneficiary under Article 42(2) of Regulation (EU) No 223/2014 corresponding to the total amount of public eligible expenditure entered into the accounting systems of the certifying authority which has been included in the accounts 83. Total public eligible expenditure of the operation withdrawn during the accounting year included in the accounts 84. Total public expenditure as defined in Article 2(12) of Regulation (EU) No 223/2014 corresponding to the public eligible expenditure withdrawn during the accounting year included in the accounts 85. Total public eligible expenditure of the operation recovered during the accounting year included in the accounts 86. Total public expenditure corresponding to the total public eligible expenditure of the operation recovered during the accounting year included in the accounts 87. Total public eligible expenditure of the operation to be recovered as at the end of the accounting year included in the accounts 88. Total public expenditure of the operation corresponding to the total public eligible expenditure to be recovered as at the end of the accounting year included in the accounts 89. Total eligible amount of public expenditure of the operation irrecoverable as at the end of the accounting year included in the accounts 90. Total public expenditure of the operation corresponding to the total eligible amount of public expenditure irrecoverable as at the end of the accounting year included in the accounts ( 1 ) OP I refers to food and/or material assistance operational programmes and OP II refers to social inclusion of the most deprived persons operational programmes. ( 2 ) Beneficiary includes, where applicable, other bodies incurring expenditure under the operation which is treated as expenditure incurred by the beneficiary. ( 3 ) Directive 2004/18/EC of the European Parliament and of the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts ( OJ L 134, 30.4.2004, p. 114 ). ( 4 ) Directive of the European Parliament and of the Council 2014/23/EU of 26 February 2014 on the award of concession contracts ( OJ L 94, 28.3.2014, p. 1 ).