Contract with the EU Aid Volunteer
Article 16
1. Based on the outcomes from the pre-deployment induction and, where relevant, the apprenticeship placement and other pre-deployment training referred to in Articles 13-15, the sending organisation, in consultation with the hosting organisation, shall confirm the final assessment for eligibility of the candidate volunteer to be deployed as an EU Aid Volunteer. 2. The sending organisation and the successfully assessed EU Aid Volunteer shall sign a deployment contract as set out in Article 14(5) of Regulation (EU) No 375/2014. 3. The contract, to be defined in close consultation with the hosting organisations, shall set out the specific terms of deployment and the rights and obligations of the EU Aid Volunteer. It shall also indicate the legislation applicable to the jurisdiction of the contract pursuant to the Commission Delegated Regulation (EU) to be adopted on the basis of Article 9(2) of Regulation (EU) No 375/2014 and include as a minimum the following elements: (a) Specification of the EU Aid Volunteer's role, title, duration and location of placement, and tasks to be performed as defined in the task assignment including the elements deriving from the communication plan referred to in Article 17 of the Regulation (EU) No 375/2014; (b) Duration of the contract, including start and end date; (c) Performance management, including: — Management arrangements, including the responsible line manager from the hosting organisation and contact point for ongoing support from the sending organisation; — Mentoring arrangements; (d) Working conditions, including working hours and leave; (e) The EU Aid Volunteer's financial rights and obligations, including the necessary arrangements for their provision: — Subsistence and resettlement allowance; — Information on applicable tax and social security rules; — Insurance coverage; — Accommodation; — Travel; (f) Practical arrangements: — Medical checks; — Visa and work permits; (g) Confidentiality; (h) Expected conduct from the EU Aid Volunteer, including integrity and code of conduct, and safeguarding children and vulnerable adults including zero tolerance towards sexual abuse, to be annexed to the contract; (i) Disciplinary policy and termination of volunteer status; (j) Mediation mechanism for problem-solving, grievance and dispute resolution; (k) Responsibilities and policies applicable to security management and health and safety; (l) Learning and development: — Training and induction; — Debriefing. 4. In the event of a dispute between the hosting or sending organisation and an EU Aid Volunteer, the EU Aid Volunteer shall have the right to an effective legal remedy, in accordance with the national provisions applicable to the sending organisation.