Data protection
Article 16
1. The processing of personal data by sending and hosting organisations shall comply with Directive 95/46/EC of the European Parliament and of the Council ( 7 ) and Regulation (EC) No 45/2001 of the European Parliament and of the Council ( 8 ) , where applicable. 2. Sending and hosting organisations shall ensure that abuse and misuse of personal data are prevented during any processing, including collection, use, disclosure and erasure of all personal data about candidate volunteers and EU Aid Volunteers. This concerns all actions regarding candidate volunteers and EU Aid Volunteers, in particular: (a) recruitment and selection (including application forms, interview notes and self-assessment questionnaires); and (b) preparation and management of the EU Aid Volunteers (including learning and development plans, performance reviews and records of mentoring support, medical checks or any disciplinary issues). 3. Sending and hosting organisations shall ensure that only relevant data is processed and that any personal data such as name, age, address and date of birth, including sensitive data, information regarding their recruitment, employment and performance shall be: (a) collected lawfully and adequately for a legitimate purpose; (b) processed fairly and lawfully; (c) corrected or updated, where necessary; (d) accessed only by authorised personnel; (e) made accessible upon request to the candidate volunteer or EU Aid Volunteer concerned; (f) kept securely; and (g) kept no longer than necessary. 4. When processing data referred to in paragraph 3, the sending and hosting organisations shall seek the explicit consent of the EU Aid Volunteer. 5. Sending and hosting organisations shall inform the candidate volunteer or EU Aid Volunteer of their right to the protection of personal data, their right to complain and to use and access their own data and their right to know the identity of the entities that will have access to their personal data and to know what type of data each entity will have access to.