ANNEX ISupplementary provisions
ANNEX I ACCOUNTS CCI <0.1 type=‘S’ maxlength=‘15’ input=‘G’> Title The national programme of the Fund for [Member State] Version <0.3 type=‘N’ input=‘G’> First Year <0.4 type=‘N’ maxlength=‘4’ input=‘M’> Last Year 2020 Eligible From 1 January 2014 EC Decision Number <0.8 type=‘S’ input=‘G’>> EC Decision Date <0.8 type=‘D’ input=‘G’>> 1 Project and accounts submission date: <type = date, input M> Financial Year <type = year, input G> SECTION A1: PROJECT INFORMATION (a project may be a single event or over multiple years) (the basic information needs only to be completed once but can be up-dated annually) Project reference: [MS/start YEAR/PR/ number ] (20 characters unique number) Specific Objective/national objective or specific action: [drop menu] Project title: [10 word title/90 characters] Project summary: [900 characters] Beneficiary name: official [90 characters] Beneficiary name: short name [20 characters] Type of beneficiary [drop menu] Reference to selection procedure: (including the year) [50 characters] Type of procedure [drop box: Open, restricted negotiated] % of Fund's co-financing: % Justification for > 75 % co-financing: [250 characters] e.g specific actions maximum of >/= 90 %; SECTION A2: SPECIAL CASES Pledging (Union Priorities): Project reference: [MS/start YEAR/RP/number] (20 characters) Union Priority Country of asylum: Country of origin: Number of adults: Number of adult females: Number of unaccompanied minors Total number Total number × lump sum [Drop Box] [Drop Box] [Drop Box] number number number number generated Euro generated TOTALS generated generated generated generated generated Pledging (Others) Project reference: [MS/YEAR/RO/number] (20 characters) Country of asylum: Country of origin: Number of adults Number of adult females Number of unaccompanied minors Total number Total number × lump sum [drop box] [drop box] number number number number generated Euro generated TOTALS generate generate generate generated generated Other Pledges Project reference: [MS/year/ST/number] (20 character) MS from which the beneficiaries of international protection have been transferred Country of origin: Number of adults Number of adult females: Number of unaccompanied minors Total number Total number × lump sum [drop box] [drop box] number number number number generated Euro generated TOTALS Generate generated generated generated generated SECTION A3: OPERATING SUPPORT PROJECTS national Objective: Project reference: [MS/start Year/O[v/b]/number] (20 character) Project name [90 characters] Beneficiary name: official [90 characters] Beneficiary name: short name ] [20 characters] Unit of measure Number Annual Union contribution 1.1 Staff costs, including for training 1 FTE 1.2 Service costs (subcontracts) such as maintenance and repair Number of contracts 1.3 Upgrading/replacement of equipment Number of items 1.4 Real estate (depreciation or refurbishment) Number of buildings concerned 1.5 IT systems (operational management of VIS, SIS and new IT systems, rental and refurbishment of premises, communication infrastructure and security) / 1.6 Operations (costs not covered by the previous above categories) / Total: Provide a description for each 1.1 Staff costs, including for training (Indicate the services and tasks concerned and the main locations of assignment) [1 000 characters] 1.2 Service costs, such as maintenance and repair (Subcontracts) (Detail the 10 biggest contracts, with the indication of the scope and the period concerned) [1 500 characters] 1.3 Upgrading/replacement of equipment [500 characters] 1.4 Real estate (depreciation or refurbishment) [500 characters] 1.5 IT systems (operational management of VIS, SIS and new IT systems, rental and refurbishment of premises, communication infrastructure and security); IT systems (not included in any other category) [1 000 characters] 1.6 Operations (costs not covered by the previous above categories) [1 500 characters] SECTION A4: SPECIAL TRANSIT SCHEME PROJECTS Project reference: [LT/start YEAR/TS/number] (20 characters) Project name [90 characters] Beneficiary name: [90 characters] Project summary: [350 characters] Unit of measure Number Annual Union contribution (EUR) 1.1 Investment in infrastructure Number of buildings concerned 1.2 Training of staff implementing the Scheme Number of training 1.3 Additional operational costs, including salaries of staff specifically implementing the Scheme 1 FTE etc. 1.4 Visa foregone fees Number of visa Total: generated SECTION B: ACCOUNTING DATA Financial data may be completed at any time to record the events of a single financial year. The financial year consists of 16/10/N-1 to 15/10/N. Once the data has been entered, validated (signed) and sent to the Commission each year (by 15 February or extended to 1 March), the data and the summaries will be fixed and can no longer be changed. The Responsible Authority of the Member States which have not adopted the euro shall keep accounts covering the amounts expressed in the currency in which the expenditure was incurred and the revenue received. However, to enable all their expenditure and revenue to be consolidated, they shall be able to provide the corresponding data in national currency and in euro in accordance with Article 43(2) of Regulation (EU) No 514/2014. There is a line for each payment made. There should not be more than 13 payments per year per project. If necessary payments may be grouped in monthly batches to limit the total number of payments made in a year. For pledges, payments should be recorded in monthly batches (i.e. all the payments made during a month are recorded in SFC2014 as a one single payment made at the end of the month). Recovery orders or financial penalties are to be recorded as negative payments. Some closure payments may also be made as zero payments. Project reference: [MS/…] MS accounting reference Is this a final payment? Union contribution payments in financial year N EUR [15 characters] Y/N Total Union contribution paid in financial year N. generated For multiannual projects: Cumulated Union contribution paid since the start of the project: generated Amount of the cumulative total Union contribution paid to this project for the maintenance of Union or national IT systems: (if applicable). Amount This project is in relation to or in third-countries which implement the strategic Union priorities [Yes/No] (If appropriate) In the case of final payments: Is the purchase of equipment (total value of > 10 000 EUR each piece) included in this project? Y/N (If YES go to inventory (If appropriate) In the case of final payments: Is the purchase of infrastructure costs (of a total value of > 100 000 EUR ) included in this project? Y/N (If YES go to inventory Is a Union contribution recovery planned? Amount of Union contribution to be recovered: Without prejudice to any other enforcement action provided for by national law, the Responsible Authority or the Delegated Authority shall off-set any outstanding debt of a beneficiary established in accordance with national law against any future payments to be made by the Responsible Authority or Delegated Authority for the recovery of the debt to that beneficiary Y/N EUR Operational/financial on-the-spot control for this project: Y/N (if YES link to Section C) TECHNICAL ASSISTANCE For TA, payments should be recorded in batches (e.g all the payments made during a month are recorded in SFC2014 as a single payment made at the end of the month or all the payments made in a set number of cost categories over the year). Reference for Technical assistance: [MS/YEAR/TA-AMIF/TA-ISF-B/TA-ISF-P] MS accounting reference [15 characters] TA Union contribution paid in financial year N Euro TA Total Union contribution paid in financial year N [generated] INVENTORY (if appropriate) for equipment with a total value of > 10 000 EUR and infrastructure costs > 100 000 EUR FUND Project reference Total value of the item (in Euro) Serial number (for equipment) Location/Address where the equipment/infrastructure can be found Date of purchase/completion ISF B/P [MS/…] Euro [35 characters] [200 characters] date Description of equipment/describe infrastructure costs [350 characters] SECTION C — ON THE SPOT CONTROLS (completed by the RA) Project reference: Type of on the spot control Dates of on the spot control: Date of final report: from to [MS/…] [drop box: operational — financial [Date] [date] [date] A: Total Union contribution controlled: B: Amount of error detected in Union contribution: % of error detected [Euro] [Euro] % (generated: B/A) Case reported Irregularity Management System? Yes/No Comments (optional) e.g. types of irregularities and corrective measures) [2 500 characters] SECTION D: DATA SUMMARY Table FUND Financial Year N Specific objectives Total Union contribution paid in financial year N % 1.1: National Objective … [generated] [generated]/Sp Ob 1.2: National Objective … [generated] [generated] Sp Ob n.n: National Objective [generated] [generated]/Sp Ob Subtotal of National Objectives Total generated [generated]/Total Sp Ob SA1: Specific Action [generated] [generated] SAn. Specific Actions [generated] [generated] Total SO1: … Total generated [Sp Ob/TOTAL] 2.1: [generated] [generated]/Sp Ob] Subtotal of National Objectives Total generated [generated] Total SOn: Total generated [generated] Pledges [generated] [generated] Other pledges [generated] [generated] Support [generated] [generated] Schemes [generated] [generated] Total Special cases Total generated [generated] Technical assistance Total generated [generated] Total Union contribution paid in year N for the national programme (EUR) Total generated % of specific objective allocation [generated] % of specific objective n/basic allocation [generated] ACCOUNT DECLARATION OF PAYMENTS MADE (UNION CONTRIBUTION ONLY) FOR [MEMBER STATE] IN FINANCIAL YEAR N FOR THE NATIONAL PROGRAMME Project reference number Total Union contribution paid in financial year N (in EUR ) Is there a final payment in financial year N? Y/N If this project was not accepted in any previous annual account submissions [generated] [generated] [generated] [generate years] [generated] [generated] [generated] [generate years] [generated] [generated] [generated] [generate years] [generated] [generated] [generated] [generate years] [generated] [generated] [generated] [generate years] Sum of total Union contribution paid in year N (EUR) on projects [Total generated] Total Union contribution paid in year N on TA (EUR) [generated] A: Total Union contribution paid in year N for the national programme (EUR) [Total generated][a] B: If applicable — Member State financial corrections [+/– manual][b] C: Payment requested [generated] Member State financial corrections description [2 000 characters]