ANNEX IVSupplementary provisions
ANNEX IV Information to be provided with an application for recognition of best practice pursuant to Article 8(1) Pursuant to Article 8(1) the information to be provided with the application for recognition of best practice is as follows: 1. Information whether the application is made on behalf of an association of users or other interested parties. 2. Contact details of the association of users or other interested parties (name, address, e-mail, telephone, and website, where available). 3. If the application is made by an association of users, the following should be provided: (a) evidence of being established in accordance with the requirements of the Member State in which the applicant is located; (b) description of the organisation and structure of the association. 4. If the application is made by other interested parties, the reasons for having legitimate interest in the subject matter of Regulation (EU) No 511/2014 should be explained. 5. The information provided should describe how the applicant is involved in developing measures and policies related to genetic resources, or how the applicant accesses, collects, transfers or commercialises genetic resources and traditional knowledge associated with genetic resources. 6. Description of the combination of procedures, tools or mechanisms, developed by the applicant, which, when effectively implemented, enable users to comply with the obligations provided for in Articles 4 and 7 of Regulation (EU) No 511/2014. 7. Description of how the overseeing of the procedures, tools or mechanisms referred to in point 6 will be carried out. 8. Information on Member State(s) in which the applicant is located and in which it operates. 9. Information on Member State(s) where the users implementing the best practice overseen by the association or the other interested party operate. List of supporting documents related to points 5 and 6: (a) list of relevant personnel working for organization applying or any sub-contractors, with description of their duties related to the development and overseeing of best practices; (b) declaration of absence of conflict of interest, on the part of applicant and any sub-contractors, in developing and overseeing the combination of procedures, tools or mechanisms ( 1 ) ; (c) where tasks related to development of best practices or overseeing such practices or both are sub-contracted, description of those tasks. ( 1 ) Payment of fees or voluntary contributions by users to an association should not be considered as creating a conflict of interest.