Written records of official controls
Article 13
1. Competent authorities shall draw up written records of every official control that they perform. Those records may be on paper or in electronic form. Those records shall contain: (a) a description of the purpose of the official controls; (b) the control methods applied; (c) the outcome of the official controls; and (d) where appropriate, action that the competent authorities require the operator concerned to take as a result of their official controls. 2. Unless the purposes of judicial investigations or the protection of court proceedings require otherwise, the operators subject to an official control shall be provided upon request with a copy of the records provided for in paragraph 1, except where an official certificate or official attestation has been issued. The operator shall be promptly informed in writing by the competent authorities of any case of non-compliance identified through the official controls. 3. Where official controls require the continuous or regular presence of staff or representatives of the competent authorities on the operator’s premises, the records provided for in paragraph 1 shall be produced with a frequency that enables the competent authorities and the operator to be: (a) regularly informed of the level of compliance; and (b) promptly informed of any case of non-compliance identified through the official controls. 4. Paragraphs 1, 2 and 3 shall also apply to delegated bodies, organic control authorities and natural persons to which certain official control tasks have been delegated.