ANNEX IISupplementary provisions
ANNEX II ‘ANNEX 22-06A APPLICATION TO BECOME A REGISTERED EXPORTER for the purpose of the registration of exporters of the Member States 1. Exporter's name, full address and country, contact details, EORI number. 2. Additional contact details including telephone and fax number as well as email address where available (optional). 3. Specify whether the main activity is producing or trading. 4. Indicative description of goods which qualify for preferential treatment, including indicative list of Harmonised System headings (or chapters where goods traded fall within more than twenty Harmonised System headings). 5. Undertakings to be given by an exporter The undersigned hereby: — declares that the above details are correct; — certifies that no previous registration has been revoked; conversely, certifies that the situation which led to any such revocation has been remedied; — undertakes to make out statements on origin and other documents on origin only for goods which qualify for preferential treatment and comply with the origin rules specified for those goods in the preferential arrangement concerned; — undertakes to maintain appropriate commercial accounting records for production/supply of goods qualifying for preferential treatment and to keep them for as long as required by the preferential arrangement concerned, and at least three years from the end of the calendar year in which the statement on origin or the other document on origin was made out; — undertakes to immediately notify the customs authorities of changes as they arise to his registration data since acquiring the number of registered exporter; — undertakes to cooperate with the customs authorities; — undertakes to accept any checks on the accuracy of his statements on origin or other documents on origin, including verification of accounting records and visits to his premises by the European Commission or Member States' authorities; — undertakes to request the revocation of his registration in the system, should he no longer meet the conditions for applying the Registered Exporter system; — undertakes to request the revocation of his registration in the system, should he no longer intend to use the Registered Exporter system. … Place, date, signature of authorised signatory, name and job title ( 1 ) 6. Prior specific and informed consent of exporter to the publication of his data on the public website The undersigned is hereby informed that the information supplied in this declaration may be disclosed to the public via the public website. The undersigned accepts the publication of this information via the public website. The undersigned may withdraw his consent to the publication of this information via the public website by sending a request to the competent authorities responsible for the registration. … Place, date, signature of authorised signatory, name and job title ( 1 ) 7. Box for official use by customs authorities The applicant is registered under the following number: Registration Number: … Date of registration … Date from which the registration is valid … Signature and stamp ( 1 ) … Information notice concerning the protection and processing of personal data incorporated in the system 1. Where the European Commission processes personal data contained in this application to become a registered exporter, Regulation (EC) No 45/2001 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data by the Union institutions and bodies and on the free movement of such data will apply. 2. Personal data in respect of the application to become a registered exporter are processed for the purposes of the rules of origin of the relevant preferential trade arrangements of the Union. The rules of origin laid down in Commission Implementing Regulation (EU) 2015/2447 constitute the legal bases for processing personal data in respect of the application to become a registered exporter. 3. The customs authorities in a country where the application has been submitted is the controller with respect to processing of the data in the REX system. The list of customs departments is published on the website of the Commission. 4. Access to all data of this application is granted through a user ID/password to users in the Commission, and the customs authorities in the Member States, Norway, Switzerland and Turkey. 5. The data of a revoked registration shall be kept by the customs authorities of Member States in the REX system for ten calendar years. This period shall run from the end of the year in which the revocation of a registration has taken place. 6. The data subject has a right of access to the data relating to him that will be processed through the REX system and, where appropriate, the right to rectify, erase or block data in accordance with Regulation (EC) No 45/2001 or the national laws implementing Directive 95/46/EC of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data and on the free movement of such data. Any requests for right of access, rectification, erasure or blocking shall be submitted to and processed by the customs authorities of Member States responsible for the registration, as appropriate. Where the registered exporter has submitted a request for the exercise of that right to the Commission, the Commission shall forward such requests to the customs authorities of Member States concerned, respectively. If the registered exporter failed to obtain his rights from the controller of data, the registered exporter shall submit such request to the Commission acting as controller. The Commission shall have the right to rectify, erase or block the data. 7. Complaints can be addressed to the relevant national data protection authority. The contact details of the national data protection authorities are available on the website of the European Commission, Directorate-General for Justice: (http://ec.europa.eu/justice/data-protection/bodies/authorities/eu/index_en.htm#h2-1). Where the complaint concerns processing of data by the European Commission, it should be addressed to the European Data Protection Supervisor (EDPS) (http://www.edps.europa.eu/EDPSWEB/). ’ ( 1 ) When applications to become a registered exporter or other exchanges of information between registered exporters and competent authorities in beneficiary countries or customs authorities in Member States are made using electronic data-processing techniques, the signature and stamp referred to in boxes 5, 6 and 7 shall be replaced by an electronic authentication.