ANNEX IISupplementary provisions
ANNEX II Framework for coordinated and joint supervision as referred to in Article 8(2) The relevant national safety authorities shall develop arrangements based on the following principles and specific elements: 1. Agree which railway undertakings and infrastructure managers are operating in such a manner as to require coordinated or joint supervision. 2. Agree on common language(s) and the level of confidentiality of the information to be used for the purposes of their coordination arrangements. 3. Agree what information to exchange and a timetable for the exchange: (a) exchange relevant information on railway undertakings and infrastructure managers identified under point 1 and share results from their assessment activities; (b) provide copies of safety authorisations where appropriate; (c) share results from related supervision activities, including enforcement decisions and actions, where relevant; (d) share information on the safety performance of railway undertakings and infrastructure managers identified under point 1 in each Member State. 4. Share decision-making criteria: (a) share information on how each national safety authority targets its activities for each railway undertaking and infrastructure manager concerned as part of the supervision plan; (b) establish a dialogue between relevant national safety authorities on the proposed response to dealing with major compliance gaps. 5. Manage coordination: (a) share existing supervision strategies and plans; (b) establish common points of interest and/or common issues; (c) plan efficiently individual, coordinated or joint initiatives without causing unnecessary inconvenience to the railway undertakings and infrastructure managers and by avoiding overlaps in the scope of these initiatives. 6. Agree on which national safety authority (or authorities) should follow up actions aimed to address residual concerns which have been deferred for supervision where appropriate. 7. Agree what areas to target in a coordinated or joint manner: (a) identify key risks for the relevant railway undertakings and infrastructure managers to be addressed in a coordinated or joint manner by national safety authorities; (b) agree which national safety authority will lead activities on what issues, where relevant, on the basis of well-established criteria; (c) agree what types of joint supervision activities to undertake, where relevant; (d) agree how railway undertakings and infrastructure managers should be made aware of the arrangements and agreements national safety authorities are reaching. 8. Share good practice: (a) develop arrangements to review and coordinate on a regular basis the supervision activities for the relevant railway undertakings and infrastructure managers; (b) develop arrangements to evaluate the effectiveness of the coordination and cooperation between national safety authorities, including the Agency as appropriate.