ANNEX IISupplementary provisions
ANNEX II For certain commitment categories, the following derogations to Annex I apply. Commitment categories Signing power Employment Authorised signatories in DG/HR Letter of appointment commencing the employment relationship or leading to a promotion — Executive Board members and positions at salary bands K and L — One signatory in category B and one signatory in category C — Positions at salary bands I and J — One signatory in category C and one signatory in category D — Any other member of staff, secondee or trainee — One signatory in category D and one signatory in category E Subsequent changes to the letter of appointment and other documents changing the employment status (e.g. contract extensions, transfers and other mobility) — Executive Board members and positions at salary bands K and L — One signatory in category C and one signatory in category D — Any other member of staff, secondee or trainee — One signatory in category D and one signatory in category E Procurement Signing power Documentation affecting the legal status of suppliers in procurement procedures, in particular award and rejection letters (excluding the signing of the contract) For procurement procedures for which no Procurement Committee (PRC) is established: One signatory in category D and one signatory in category E from the unit with budget responsibility for the procurement. For procurement procedures for which a PRC is established: The chairperson of the PRC or, in his/her absence, another signatory in category D from the unit with budget responsibility for the procurement and one authorised signatory from the Central Procurement Division. Contract management Signing power in the unit with budget responsibility Contract amendments As a rule, signatories according to the value of the contract amendment as per Annex I. Exceptions: — For substantial amendments, signatures of signatories in the same category as for the initial contract signature. — For minor amendments, signatures of at least one signatory in category D and one signatory in category E. Termination of a contract Signatures of signatories in the same category as for the initial contract signature. Other contract management measures, e.g. acceptance certificate, set-offs, contract extensions which are provided for in the contract. Signatures of at least one signatory in category D and one signatory in category E are required, unless the value or significance of the contract implies a higher category.