OFIS templates as referred to in Article 9
ANNEX IISupplementary provisions
ANNEX II OFIS templates as referred to in Article 9 1. Template for a standard notification on suspected or established non-compliance *First language: Second language: A. Notifying Member State: 1) Country: 2) Competent authority – contact details: *3) Date of notification (DD/MM/YYYY): *4) Reference B. Notified Member State or Member States: *1) Country/countries: 2) Competent authority/authorities – contact details: C. Product: *1) Category of product: *2) Product/trade name: *3) Country of origin: 4) Description of the product (packaging size and form, etc.) – please attach copied or scanned seal or label: 5) Identification of the lot (e.g. lot number, delivery number, delivery date, etc.): 6) Other information: D. Traceability: Please describe in detail the complete supply chain: 1) Producer – contact details – competent authority or, where appropriate, the control authority or control body: 2) Processor/seller in the country of origin – contact details – competent authority or, where appropriate, the control authority or control body: 3) Importer in the notifying country – contact details – competent authority or, where appropriate, the control authority or control body: 4) Wholesaler – contact details – competent authority or, where appropriate, the control authority or control body: 5) Retailer or other operator in the notifying country, where the non-compliance has been detected – contact details – competent authority or, where appropriate, the control authority or control body: Authority (ies): Other actors: E. Non-compliance, suspicion of non-compliance, other problem raised: *1) Nature of the non-compliance/suspicion of non-compliance/other problem raised. Which non-compliance/suspicion of non-compliance/other problem raised has been identified?: *In what aspect does it represent a non-compliance/suspicion of non-compliance/other problem raised with Regulation (EU) 2018/848 of the European Parliament and of the Council ( 1 ) ?: 2) Context of the detection of the non-compliance/suspicion of non-compliance/other problem raised – please attach a copy of invoice or other supporting documents: Date of the detection of the non-compliance/suspicion of non-compliance/other problem raised (DD/MM/YYYY): Place of the detection of the non-compliance/suspicion of non-compliance/other problem raised: 3) Analysis of the samples/tests (if any) – please attach a copy of analysis report: Date of sampling/testing (DD/MM/YYYY): Place of sampling/testing: Date of the analysis – report (DD/MM/YYYY): Details (name of the laboratory, methods used, results): Name of the substances found: Level of the residues detected: Is the level above the threshold allowed in food (or feed) in general?: Is the level for labeling of GMO-contents overshot?: F. Market influence: 1) Has the product been withdrawn from the market, blocked or marketed?: 2) Which actors have been already informed?: 3) Are other Member States affected? If so, which Member States?: G. Measures taken: 1) Have any voluntary measures been taken (on the product/operator/market)?: 2) Have any compulsory measures been taken?: 3) What is the scope of the measures (national, regional, exports, etc.)?: 4) Date of entry into force: (DD/MM/YYYY): 5) Duration (in months): 6) Justification/legal basis of the measures: 7) Which competent authority or, where appropriate, control authority or control body has adopted the measures?: H. Other information/Evaluation: I. Annexes: Copied or scanned documentation of the product (seal, label, etc.). Copy of invoice, documentary account or document of transport or delivery order. Analysis report and/or any other relevant documents: 2. Template for a standard reply to a standard notification on suspected or established non-compliance *First language: Second language: Version of reply: A. Notified Member State: 1) Country: 2) Competent authority – contact details: *3) Date (DD/MM/YYY): *4) Reference: B. Notification: 1) Country: 2) Competent authority – contact details: *3) Date of notification (DD/MM/YYYY): *4) Reference of notification (same as in point A.4 of the notification): *5) Product: 6) Non-compliance/suspicion of non-compliance/other problem raised: C. Investigation 1) Which competent authority(-ies) or, where appropriate, control authority(-ies) and/or control body(-ies) are/were in charge of the investigation?: 2) Describe cooperation between the different operators and competent authority(-ies) or, where appropriate, control authority(-ies) and/or control body(-ies) involved, in the different countries involved (if any)?: 3) Which investigation methods/procedures have been used?: For instance, have the operators concerned been submitted to a specific control?: Have samples been taken and analysed?: 4) What is the outcome of the investigation?: What are the results of the inspections/analyses (if any)?: Has the origin of the non-compliance/suspicion of non-compliance/other problem raised been cleared out?: What is your assessment on the seriousness of the non-compliance/suspicion of non-compliance/other problem raised?: 5) Have the origin of the contamination/non-compliance/suspicion of non-compliance/other problem raised and the responsibility of the actors been clearly identified and established?: Have the operators identified been involved in other non-compliance/suspicion of non-compliance/other problem raised cases in the last 3 years?: D. Measures and penalties: *1) What preventive and corrective measures have been taken (e.g. as regards the distribution/circulation of the product on the Union market and third-country markets)?: 2) What actions in case of non-compliance/suspicion of non-compliance/other problem raised were taken on the operators and/or the products concerned? ( 2 ) : *Mode of actions (written form, warning, etc.)?: Was the certification of the producer/processor limited, suspended or withdrawn?: Date of entry into force of the actions (if any) (DD/MM/YYYY): Duration of the actions (if any) (in months): Competent authority or, where appropriate, control authority and/or control body which adopted and applied the actions (if any): 3) Are additional inspections planned at the operators concerned?: 4) What other measures are the competent authority or, where appropriate, the control authority or control body planning to prevent the occurrence of similar cases?: E. Other information: F. Annexes: 3. Template for an alert notification 1. Alert origin and status Alerting Country: Competent authority: 2. Alerted country or countries Country Competent authority Coordinator Scope 3. Non-compliance , fraud, other issue and suspicion thereof (hereinafter "non-compliance") Title: Description: What is your assessment on the seriousness of the non-compliance? Which actors have been already informed? Detection context Date: Place: Person/body detecting the non-compliance: Union legislation at stake (reference(s)): 4. Product traceability Description Name: Brand/trade name: Other aspects: Consignment Consignment/lot/delivery number: Country of origin: Total net/gross weight, volume: Other information: Supply chain – description of operators (name – type – contact details – control body/control authority (with contact details)) 5. Measures taken 0. No action yet (please explain why) 1. Prohibition of the placing on the market of the product(basis – date – quantities) 2. Downgrading product to conventional (basis – date – quantities – from/to) 3. Suspension of certificate of the operator (from/to – scope) 4. De-certification of operator (as from) 5. Other measures (please describe) 6. Other information 7. Files 4. Template for a standard international notification on suspected or established non-compliance Notifying country: Country: Notified Actor details: Notified Actor Type: Actor code: Actor version: Name: Street: Postcode: Locality: Telephone: Mail: Fax Website link: URL site: Comments: A. Product: *1) Country of origin: *2) Category of product: *3) Product/trade name: 4) Description of the product (packaging size and form, etc.) – please attach copied or scanned seal or label: 5) Identification of the lot (e.g. lot number, delivery number, delivery date, etc.): 6) Other information: B. Traceability: Please describe in detail the complete supply chain: 1) Producer – contact details – control authority or control body: 2) Processor/seller/exporter in the country of origin – contact details – control authority or control body: 3) Importer in the notifying country – contact details – control authority or control body: 4) Wholesaler – contact details – control authority or control body: 5) Retailer or other operator in the notifying country, where the non-compliance has been detected – contact details – control authority or control body: Authority (ies): Other actors: C. Non-compliance, suspicion of non-compliance, other problem raised: *1) Nature of the non-compliance/suspicion of non-compliance/other problem raised. Which non-compliance/suspicion of non-compliance/other problem raised has been identified?: *In what aspect does it represent a non-compliance/suspicion of non-compliance/other problem raised with Regulation (EU) 2018/848 of the European Parliament and of the Council ( 3 ) ?: 2) Context of the detection of the non-compliance/suspicion of non-compliance/other problem raised – please attach a copy of invoice or other supporting documents: Date of the detection of the non-compliance/suspicion of non-compliance/other problem raised (DD/MM/YYYY): Place of the detection of the non-compliance/suspicion of non-compliance/other problem raised: 3) Analysis of the samples/tests (if any) – please attach a copy of analysis report: Date of sampling/testing (DD/MM/YYYY): Place of sampling/testing: Date of the analysis – report (DD/MM/YYYY): Details (name of the laboratory, methods used, results): Name of the substances found: Level of the residues detected: Is the level above the threshold allowed in food (or feed) in general?: Is the level for labeling of GMO-contents overshot?: D. Market influence: 1) Has the product been withdrawn from the market, blocked?: 2) Which actors have been already informed?: 3) Are other Member States affected? If so, which Member States?: E. Measures taken: 1) Have any voluntary measures been taken (on the product/operator/market)?: 2) Have any compulsory measures been taken?: 3) What is the scope of the measures (national, regional, exports, etc.)?: 4) Date of entry into force: (DD/MM/YYYY): 5) Duration (in months): 6) Justification/legal basis of the measures: 7) Which control authority or control body has adopted the measures?: F. Other information/Evaluation: G. Annexes: Copied or scanned documentation of the product (seal, label, etc.). Copy of invoice, documentary account or document of transport or delivery order. Analysis report and/or any other relevant documents: ----------- (*) Mandatory fields. ( 1 ) Regulation (EU) 2018/848 of the European Parliament and of the Council of 30 May 2018 on organic production and labelling of organic products and repealing Council Regulation (EC) No 834/2007 ( OJ L 150, 14.6.2018, p. 1 ). ( 2 ) Measure pursuant to Articles 29(1) and (2), 41(1) to (4) and 42 of Regulation (EU) 2018/848. ( 3 ) Regulation (EU) 2018/848 of the European Parliament and of the Council of 30 May 2018 on organic production and labelling of organic products and repealing Council Regulation (EC) No 834/2007 ( OJ L 150, 14.6.2018, p. 1 ).