Responsibilities
Article 19
1. RCOs shall register information classified as CONFIDENTIEL UE/EU CONFIDENTIAL or above for security purposes when: (a) it arrives in or leaves a Commission department; or (b) it arrives in or leaves a CIS. 2. RCOs shall register all events in the lifecycle of all information classified as CONFIDENTIEL UE/EU CONFIDENTIAL or above. RCOs shall also ensure that a record is kept of all information classified as RESTREINT UE/EU RESTRICTED or its equivalent that is exchanged with third countries and international organisations. This shall be done in coordination with the EUCI registry managed by the Secretariat-General. 3. The RCO shall register documents classified CONFIDENTIEL UE/EU CONFIDENTIAL or above in the classified document register and ensure that they are stored securely inside the EUCI registry. 4. The RCO shall assist Commission staff in creating and sending information classified CONFIDENTIEL UE/EU CONFIDENTIAL or higher. 5. When documents classified as CONFIDENTIEL UE/EU CONFIDENTIAL or higher are received from other departments or external parties, the RCO shall ensure that the delivery receipt is duly returned to the originator. 6. Before allowing a member of staff to access a classified document held by the EUCI registry, the RCO shall verify with the LSO that the staff member is security-authorised by the CSA. 7. The RCO shall log all personnel entering and exiting the EUCI registry who are not authorised to have unescorted access and accompany them for the duration of their visit. 8. When a member of staff takes a document for consultation outside the EUCI registry, the RCO shall ensure that he or she is aware of the relevant compensatory security measures and that the member of staff returns the document as soon as it is no longer needed. The RCO shall remind staff to return any such document as soon as possible. 9. The EUCI registry shall issue a courier certificate if classified documents are hand-carried outside the country in which the registry is located. 10. Detailed instructions for RCOs on registering classified documents shall be set out in a security notice.