Minutes
Article 8
Draft minutes of each meeting shall be drawn up by the official acting as member of the Secretariat of the Party hosting the meeting, within seven days from the end of the meeting, unless otherwise decided by the co-chairs. The draft minutes shall be transmitted for comments to the member of the Secretariat of the other Party. The latter may submit comments within five days from the date of receipt of the draft minutes. The minutes shall, as a rule, summarise each item on the agenda, specifying where applicable: — the documents submitted to the Working Group; — any statement that one of the co-chairs requested to be entered in the minutes; and — operational conclusions adopted on specific items. The minutes shall include as an annex a list of participants setting out for each of the delegations the names and functions of all individuals who attended the meeting. The Secretariat shall adjust the draft minutes on the basis of comments received and the draft minutes, as revised, shall be approved by the co-chairs within 28 days of the date of the meeting, or by any other date agreed by the co-chairs. Once approved, copies of the minutes shall be signed by the members of the Secretariat and transmitted to the Union and the United Kingdom, as well as to the supervising Committee. The co-chairs may agree that signing and exchanging electronic copies satisfies this requirement.