ANNEX IISupplementary provisions
ANNEX II 1. DATA FROM DIFFERENT INFORMATION SYSTEMS Data-category SIS EES ETIAS ECRIS-TCN VIS 1 Names (including surname and first name) Surnames Previously used surnames Aliases surnames Forenames Previously used forenames Names at birth Aliases forenames Surname (family name) First name Names Given names Surname (family name) Surname at birth Other names (aliases, artistic names, usual names) First name(s) Given name(s) Surname (family name) Pseudonyms Aliases Previous names First names (Given names) Pseudonyms Aliases Previous names Surname (family name) Surname at birth (former family name(s)) First name(s) (given name(s)) 2 Date of birth Date of birth Aliases date of birth Date or birth Date of birth Date of birth Date of birth 3 Gender Gender Aliases gender Sex Sex Gender Sex 4 Nationality and place of birth Any nationalities held Aliases nationality Place of birth (country of birth) Aliases place of birth (country of birth) Nationality Nationalities Current Nationality Place of birth Nationality Nationalities Place of birth (town and country) Current nationality Nationalities Nationality at birth Place and country of birth In the case of the Schengen Information System, for each data provided for in the table, the identity data may belong to one of the following categories: (a) ‘confirmed identity’, where the person’s identity has been confirmed on the basis of genuine identification documents, as a result of biometric matching or by a statement from the competent authorities; (b) ‘not confirmed identity’, where there is not sufficient proof of the person’s identity; (c) ‘alias’, where a person uses a false or assumed identity; (d) ‘misused identity’, where a person, subject to an alert in the Schengen Information System, uses the identity of another real person, in particular when a document is used to the detriment of the real owner of that document. For the purposes of this table, aliases identity data refer to categories (b), (c) and (d), while the non-alias data refer to category (a). 2. SIMILAR IDENTITY DATA Section 3 provides an exhaustive list of rules for when identity data shall be considered as similar. eu-LISA, assisted and advised by the Interoperability Advisory Group, shall apply these rules by means of an algorithm in consultation with the Commission assisted and advised by the Interoperability Subgroup of the Expert Group on Information Systems for Borders and Security (‘Expert Group’). eu-LISA shall monitor the impact of the application of the algorithm and report, on a regular basis, to the Expert Group. Where necessary, in order to limit the number of cases in which yellow links generated by the multiple-identity detector would need to be turned into white links by the responsible authorities, the Commission, assisted and advised by the Expert Group, shall request eu-LISA to adjust the algorithm by prioritising the yellow links created between identity data that are considered more similar, in compliance with the rules in Section 3. The multiple-identity detector shall always check identity data against all rules laid down in section 3. 3. CASES WHERE IDENTITY DATA SHALL BE CONSIDERED AS SIMILAR 3.1. Names Data-category SIS EES ETIAS ECRIS-TCN VIS Names (including surname and first name) Surnames Previously used surnames Aliases surnames Forenames Previously used forenames Names at birth Aliases forenames Surname (family name) First name Names Given names Surname (family name) Surname at birth Other names (aliases, artistic names, usual names) First name(s) Given name(s) Surname (family name) Pseudonyms Aliases Previous names First names (Given names) Pseudonyms Aliases Previous names Surname (family name) Surname at birth (former family name(s)) First name(s) (given name(s)) Identity data of the data-category ‘names’ shall be considered similar where there are: (a) known transliteration in names; (b) inversions of the following categories of data: (i) surname; family name; previously used surnames; surname at birth, name at birth; aliases surnames, former family names; (ii) first name; forename; name; given names; previously used forenames; aliases forenames; (c) cases where the first name, forename and surname are regrouped in one of the data fields; (d) cases where the order of two words is inversed, including both adjacent and non-adjacent; (e) cases where the order of two letters is inversed, including both adjacent and non-adjacent; (f) cases where a single character edit including insertions, deletions and substitutions is required to have a data-category of one EU information system being equal to a data-category in another EU information system; (g) cases where a difference is found due to the use of hyphens, commas or apostrophes; (h) cases where the name is truncated. 3.2. Date of birth Data-category SIS EES ETIAS ECRIS-TCN VIS Date of birth Date of birth Aliases date of birth Date or birth Date of birth Date of birth Date of birth Identity data of the data-category ‘date of birth’ shall be considered similar where there are: (a) cases where the fields of month and day match if they are inversed; (b) cases where the difference in date of birth is due to a known conversion of different calendars; (c) cases where a single character edit including insertions, deletions and substitutions is required to have a data-category of one EU information system being equal to a data-category in another EU information system. 3.3. Gender Data-category SIS EES ETIAS ECRIS-TCN VIS Gender Gender Aliases gender Sex Sex Gender Sex 3.4. Nationalities and place of birth Data-category SIS EES ETIAS ECRIS-TCN VIS Nationalities and place of birth Any nationalities held Aliases nationality Place of birth (country of birth) Aliases place of birth (country of birth) Nationality Nationalities Current Nationality Place of birth Nationality Nationalities Place of birth (town and country) Current nationality Nationalities Nationality at birth Place and country of birth Identity data of the data-category ‘nationalities and place of birth’ shall be considered similar where there are: (a) known transliteration in nationalities or place of birth; (b) cases where a single character edit including insertions, deletions and substitutions is required to have a data-category of one EU information system being equal to a data-category in another EU information system; (c) known cases where nationalities/countries/cities changed their denomination.