ANNEX IIISupplementary provisions
ANNEX III ‘ANNEX 12-01 COMMON DATA REQUIREMENTS FOR THE REGISTRATION OF ECONOMIC OPERATORS AND OTHER PERSONS AS REFERRED TO IN ARTICLE 3 INTRODUCTORY NOTES TITLE I DATA REQUIREMENTS CHAPTER 1 Introductory notes to the data requirements table (1) The central system used for the registration of economic operators and other persons contains the data elements defined in Title I, Chapter 3 of this Annex. (2) The data elements to be provided are set out in the data requirements table. The specific provisions concerning each data element as they are described in Title II apply without prejudice to the status of the data elements as defined in the data requirements table. (3) The formats of the data requirements described in this Annex are specified in the Implementing Regulation (EU) 2015/2447. (4) The “A” or “B” symbols listed in Chapter 3 are not affected by the fact that certain data is collected only where circumstances warrant it. (5) An EORI record may only be deleted when a guard delay of 10 years has elapsed after the expiry date. CHAPTER 2 Table legend Section 1 Column headings Data element number Order number allocated to the data element concerned Data element name Name of the data element concerned Section 2 Symbols in the cells Symbol Symbol description A Mandatory: data required by every Member State. B Optional for the Member States: data that Member States may decide to waive. CHAPTER 3 Data requirements table D.E. No D.E. Name D.E. mandatory/optional 1 EORI number A 2 Full name of the person A 3 Address of establishment/address of residence A 3a Address(es) of establishment in the customs territory of the Union A 4 Establishment in the customs territory of the Union A 5 VAT identification number(s) A 6 Legal status B 7 Contact information B 8 Third country unique identification number B 9 Consent to disclosure of personal data listed in points 1, 2, 3 and 3a A 10 Name A 11 Date of establishment B 12 Type of person B 13 Principal economic activity B 14 Start date of the EORI number A 15 Expiry date of the EORI number A TITLE II NOTES IN RELATION WITH DATA REQUIREMENTS Introduction The descriptions and notes contained in this title apply to the data elements referred to in the data requirements table in Title I. Data requirements 1. EORI number EORI number referred to in Article 1, point (18). 2. Full name of the person This data element is only mandatory where the name of the economic operator exceeds 70 characters. For natural persons: Name of the person as indicated in a travel document recognised as valid for purposes of crossing the external border of the Union or in the national personal register of the Member State of residence. For economic operators which are included in the business register of the Member State of establishment: Legal name of the economic operator as registered in the business register of the country of establishment. For economic operators that are not included in the business register of the country of establishment: Legal name of the economic operator as indicated in the act of establishment. 3. Address of establishment/address of residence The full address of the place where the person is established/resides, including the identifier of the country or territory. 3a. Address(es) of establishment in the customs territory of the Union This data element is only for economic operators with an address in a third country and for which it is indicated that they are established in the customs territory of the Union. The full address(es) of the place where the person is established/resides in the customs territory of the Union, including the identifier of the country or territory. 4. Establishment in the customs territory of the Union To indicate whether or not the economic operator is established in the customs territory of the Union. This data element is only used for economic operators with an address in a third country. 5. VAT identification number(s) Where assigned by Member States. 6. Legal status As stated in the act of establishment. 7. Contact information Contact person name, address and any of the following: telephone number, fax number, e-mail address. 8. Third country unique identification number In the case of a person not established in the customs territory of the Union: Identification number where assigned to the person concerned by the competent authorities in a third country for the identification of economic operators for customs purposes. 9. Consent to disclosure of personal data listed in points 1, 2, and 3 and 3a To indicate whether or not the consent has been given. 10. Name Where the name of the economic operator does not exceed 70 characters, the entry in this data requirement shall fulfil the following criteria: For natural persons: Name of the person as indicated in a travel document recognised as valid for purposes of crossing the external border of the Union or in the national personal register of the Member State of residence. For economic operators which are included in the business register of the Member State of establishment: Legal name of the economic operator as registered in the business register of the country of establishment. For economic operators that are not included in the business register of the country of establishment: Legal name of the economic operator as indicated in the act of establishment. Where the name of the economic operator exceeds 70 characters, it must be shortened. The shortened name shall allow to recognise the connection with the full name (data element 2). 11. Date of establishment For natural persons: Date of birth. For legal persons and associations of persons referred to in Article 5(4) of the Code: Date of establishment in accordance with the national legislation relating to legal persons and associations of persons referred to in Article 5(4) of the Code. 12. Type of person Relevant code to be used. 13. Principal economic activity Principal economic activity code in accordance with the Statistical Classification of Economic Activities in the European Community (NACE) listed in the business register of the Member State concerned. 14. Start date of the EORI number First day of the validity period of the EORI record. This means the first day where the economic operator can use the EORI number for exchange with customs authorities. 15. Expiry date of the EORI number Last day of the validity period of the EORI record. This means the last day where the economic operator can use the EORI number for exchange with customs authorities. ’