Procedure for establishing the lump sum contributions
Article 4
1. Each Member State shall submit a proposal to the Commission setting out the amount of the requested lump sum contribution based on their estimated budget necessary for setting up the FSDN. The proposal shall include a breakdown of the estimated costs showing the share per category of activity referred to in Article 3(1). The proposal shall also describe the activities covered by each category and the related resources. 2. The detailed cost estimation per category referred to in paragraph 1 of this Article shall include only costs that are: (a) incurred between 1 January 2024 and 31 December 2027; (b) necessary for the activities referred to in Article 3(1); (c) in line with the Member State’s usual cost practices; (d) compliant with the applicable national law on taxes, labour and social security; (e) compliant with the principle of sound financial management, in particular regarding economy and efficiency. 3. The estimated eligible costs shall be broken down by the following budget categories: (a) personnel costs; (b) subcontracting costs; (c) purchase costs; (d) other cost categories; (e) indirect costs. 4. Member States shall draft their proposal using the relevant template provided by the Commission and submit it within one month after the entry into force of this Regulation and in any case no later than 4 November 2024, whichever occurs first. 5. The Commission shall assess the estimated budget proposed by the Member States against the activities proposed by them. Ineligible costs will be removed and the Union contribution may be adjusted by the Commission as deemed appropriate.