Administrative procedures
Article 6
1. The ECDC may appoint a coordination committee to facilitate communication between the ECDC and a given dedicated network. 2. The ECDC shall convene regular network meetings to discuss surveillance objectives, case definitions, metadata changes, data analysis plans, surveillance findings, best practices or technical innovations in consultation with the relevant network coordination committee, if appointed. 3. Network meetings may be held in person, online or in hybrid format, and the ECDC shall provide the secretariat. 4. The ECDC shall share a final agenda with the network no later than one week before the meeting. The ECDC shall take minutes and share a meeting report with all participants. It shall follow up on any matters requiring further action in consultation with the network coordination committee, if appointed, and report back to the network in writing or at the following network meeting. 5. When network meetings are held online or in hybrid format, the ECDC may invite written comments on proposals. For any urgent technical discussion between network meetings, the ECDC may consult the relevant network coordination committee, if appointed, in writing or through online means. 6. The ECDC shall disseminate any documents for network or coordination committee meetings and consultations well in advance and leave sufficient time for thorough review and internal coordination of national positions and written opinions by the national coordinating competent body. 7. For surveillance schemes run jointly with the WHO, network meetings may be held jointly, with the ECDC and the WHO collaborating in organising these meetings and with cost arrangements to be agreed between the ECDC and the WHO.