Interpretation of this Part
Open ↗26. In this Part, unless the context otherwise requires —“authorised information service provider” means any person authorised by the Registrar or the Authority to provide information services to the public using information provided by the Registrar or the Authority;[Act 21 of 2024 wef 09/12/2024]
“Chief Executive” includes an officer of the Authority authorised by the Chief Executive to exercise a power, function or duty of the Chief Executive under this Part;
“company” has the meaning given by section 4(1) of the Companies Act 1967;
“copy”, in relation to a document, includes a representation of the document in an electronic form;
“disclosure framework” means the disclosure framework set out in the Sixth Schedule;[Act 21 of 2024 wef 09/12/2024]
“document” includes any application, form, report, certification, notice, confirmation, declaration, return or other document (whether in electronic form or otherwise) filed or lodged with, or submitted to, the Registrar;
“electronic transaction system” means the electronic transaction system established by the Authority under section 27(1);
[Deleted by Act 22 of 2024 wef 09/06/2025]
[Deleted by Act 22 of 2024 wef 09/06/2025]
“Fifth Schedule Act” means any of the written laws specified in the first column of the Fifth Schedule;
[Deleted by Act 22 of 2024 wef 09/06/2025]
“malfunction”, in relation to the electronic transaction system, includes any defect or breakdown in that system or in any equipment, software or telecommunication networks used in or in connection with that system;
“prescribed entity” means any entity prescribed under section 35 for the purposes of section 30A;[Act 21 of 2024 wef 09/12/2024]
“prescribed public agency” means any public agency prescribed under section 35 for the purposes of section 30A;[Act 21 of 2024 wef 09/12/2024]
“public agency” means a public officer, an Organ of State or a ministry or department of the Government, or a body or authority established by or under any public Act to perform or discharge a public function, or a member, an officer or employee, or any department thereof;[Act 21 of 2024 wef 09/12/2024]
[Deleted by Act 22 of 2024 wef 09/06/2025]
[Deleted by Act 22 of 2024 wef 09/06/2025]
[Deleted by Act 22 of 2024 wef 09/06/2025]
“registered corporate service provider” has the meaning given by section 2(1) of the Corporate Service Providers Act 2024;[Act 22 of 2024 wef 09/06/2025]
“Registrar” means —(a)
the Registrar appointed under a scheduled Act; or
(b)
the person specified in the second column of the Fifth Schedule, in respect of a Fifth Schedule Act specified in the first column of that Schedule;
“scheduled Act” means any of the written laws specified in the Second Schedule;
“scheduled law” means any scheduled Act or Fifth Schedule Act;[Act 21 of 2024 wef 09/12/2024]
“transaction”, in relation to the Registrar, means —(a)
the filing or lodging of any document with the Registrar, or the submission, production, delivery, providing or sending of any document to the Registrar, under a scheduled law;[Act 21 of 2024 wef 09/12/2024]
(b)
the making of any application, submission or request to the Registrar under a scheduled law;[Act 21 of 2024 wef 09/12/2024]
(c)
the provision of any undertaking or declaration to the Registrar under a scheduled law; and[Act 21 of 2024 wef 09/12/2024]
(d)
the extraction, retrieval or accessing of any document, record or information maintained by the Registrar under a scheduled law.[Act 21 of 2024 wef 09/12/2024]
[28A
[18/2014; 40/2018]
Establishment of electronic transaction system
Open ↗27.—(1) The Authority may establish an electronic transaction system —(a)
to enable any person to carry out any transaction with the Registrar;
(b)
to enable the Registrar to issue, give or send any information or any approval, certificate, notice, determination or other document under this Act, a scheduled law;[Act 21 of 2024 wef 09/12/2024]
(c)
to enable the Authority to provide a service to the public by which information relating to transactions with the Registrar is supplied to the public (whether in bulk or otherwise);
(ca)
to facilitate the implementation of this Part;[Act 21 of 2024 wef 09/12/2024]
(d)
to enable the Authority to provide any other service falling within the Authority’s functions to persons registered or to be registered under a scheduled law.[18/2014; 40/2018]
[Act 21 of 2024 wef 09/12/2024]
[Act 22 of 2024 wef 09/06/2025]
(e)
[Deleted by Act 22 of 2024 wef 09/06/2025]
(2) The information that may be provided under the service mentioned in subsection (1)(c) —(a)
may include —(i)
copies or extracts of documents filed or lodged with, submitted to, or issued by, the Registrar;
(ii)
information extracted from documents filed or lodged with, submitted to, or issued by, the Registrar; and
(iii)
collations, summaries, reports or analyses of documents filed or lodged with, submitted to, or issued by, the Registrar;
(b)
may consist of, or be derived from, documents filed or lodged with, submitted to, or issued by, the Registrar other than through the electronic transaction system; and
(c)
is subject to any restriction relating to confidentiality under a scheduled law.[Act 21 of 2024 wef 09/12/2024]
[18/2014; 40/2018]
(3) Where any transaction with the Registrar can be carried out using the electronic transaction system, the Registrar may refuse to process the transaction unless —(a)
the transaction is carried out in accordance with this Part including the requirements for the use of the system specified in subsection (4);
(aa)
all information and documents required to be submitted to the Registrar using a form mentioned in section 28(1A) have been submitted as required;[Act 21 of 2024 wef 09/12/2024]
(b)
the transaction meets the requirements prescribed in the scheduled law in respect of which the transaction is made; and[Act 21 of 2024 wef 09/12/2024]
(c)
the fee or penalty payable in respect of the transaction has been paid.[18/2014; 40/2018]
(4) Subject to this Part and any regulations made under section 35, the Chief Executive may determine the requirements for the use of the electronic transaction system, which may include —(a)
terms and conditions of access to, and use of, the electronic transaction system;
(b)
security and authentication requirements for access to, and use of, the electronic transaction system;
(c)
retention and production of documents supporting or authenticating transactions; and
(d)
modes of payment for transactions.[18/2014]
(5) The fees payable —(a)
in respect of any transaction with the Registrar, or for the issue of any approval, certificate, notice, determination or other document under a scheduled law, referred to in subsection (1)(a) and (b) are to be determined under the scheduled law in respect of which the transaction was made or the approval, certificate, notice, determination or other document was issued; and[Act 21 of 2024 wef 09/12/2024]
(b)
in respect of any service provided by the Authority mentioned in subsection (1)(c) or (d) are to be determined by the Authority.[18/2014; 40/2018]
(6) The Chief Executive must keep a record, in such form as the Chief Executive may determine, of —(a)
all transactions with the Registrar under the scheduled laws carried out using the electronic transaction system unless otherwise ordered by an order of the court; and[Act 21 of 2024 wef 09/12/2024]
(b)
all approvals, certificates, notices, determinations and other documents issued under the scheduled laws through the electronic transaction system.[Act 21 of 2024 wef 09/12/2024]
[28B
[18/2014; 40/2018]
Requirement to use electronic transaction system and agents for use
Open ↗28.—(1) A person who wishes to carry out a transaction with the Registrar —(a)
must do so using the electronic transaction system if required by the Registrar under the scheduled law to which the transaction relates; or[Act 21 of 2024 wef 09/12/2024]
(b)
may do so using the electronic transaction system if permitted by the Registrar under the scheduled law to which the transaction relates.[Act 21 of 2024 wef 09/12/2024]
[18/2014; 40/2018]
(1A) Where a person carries out a transaction with the Registrar using the electronic transaction system, the Registrar may require the person to use a form on the electronic transaction system which requires the submission of information or documents for the transaction or for any other purpose under this Act or a scheduled law to the Registrar.[Act 21 of 2024 wef 09/12/2024]
(2) A person may carry out a transaction with the Registrar using the electronic transaction system on behalf of another person only if the firstmentioned person is a registered corporate service provider for providing the service mentioned in paragraph (f)(i) of the definition of “corporate service” in section 2(1) of the Corporate Service Providers Act 2024.[18/2014]
[Act 22 of 2024 wef 09/06/2025]
(3) A person who carries on a business of acting as a secretary of one or more companies may carry out a transaction with the Registrar using the electronic transaction system for any such company in the person’s capacity as a secretary of the company, if and only if the person is a registered corporate service provider for providing the service mentioned in paragraph (f)(ii) of the definition of “corporate service” in section 2(1) of the Corporate Service Providers Act 2024.[Act 22 of 2024 wef 09/06/2025]
(4) Subsection (2) or (3) does not apply to such persons, or to such transactions with the Registrar, as may be prescribed.[28C
[18/2014]
[Act 22 of 2024 wef 09/06/2025]
Information or document issued, given or sent by means of electronic transaction system
Open ↗28A.—(1) Any information or document required or permitted, under this Act or a scheduled law, to be issued, given or sent by the Registrar, the Authority or any other person or body appointed or constituted under this Act or the scheduled law (as the case may be) to any person may be issued, given or sent by —(a)
uploading the information or document on the electronic transaction system; and
(b)
notifying the person how and when the person may access the information or document on the electronic transaction system, by sending the notification to the person’s last email address or in any other manner prescribed under section 35(2)(ba).
(2) The issuing, giving or sending of a document in accordance with this section is effective despite section 42A or any other provision of this Act or any scheduled law requiring or permitting the document to be issued, given or sent by other means.
(3) This section does not apply to any notice, summons or document to be served in connection with proceedings in court.
(4) In this section, “last email address” means the last email address given by the person concerned for the purpose of subsection (1)(b).[Act 21 of 2024 wef 09/12/2024]
Evidence of transaction on electronic transaction system
Open ↗29.—(1) Despite any other written law or rule of law —(a)
a copy of the whole or any part of any original document that is certified by the Registrar to be a true copy of the whole or the relevant part of the original document is in any proceedings admissible in evidence as of equal validity with the original document; and
(b)
any document prepared by the Registrar that —(i)
consists of information reproduced or extracted from any original document; and
(ii)
contains a statement by the Registrar that the information is a true reproduction or extract of the original document,
is, unless evidence to the contrary is adduced, admissible in evidence in place of and to the same extent as the original document.
[18/2014]
(2) In this section, “original document” means a document filed or lodged with, submitted to, or issued by, the Registrar using the electronic transaction system.[28D
[18/2014]
Electronic transaction system malfunction, errors and omissions
Open ↗30.—(1) Despite any other written law or rule of law, the Registrar may —(a)
correct any error or omission in any register kept by the Registrar under a scheduled law;[Act 21 of 2024 wef 09/12/2024]
(b)
correct any error or omission in any document filed or lodged with, or submitted to, the Registrar; and
(c)
supply entries or records omitted to be made in any register mentioned in paragraph (a),
if the error or omission has occurred or arisen as a result of any malfunction of the electronic transaction system.
[18/2014; 40/2018]
(2) The Registrar must maintain a record of every correction made under subsection (1).[18/2014]
(3) When any error or omission has been corrected under subsection (1), the error or omission is deemed not to have occurred.[18/2014]
(4) The Authority and the Authority’s officers, employees and agents shall not be liable for any loss or damage, suffered by any person by reason of any error or omission —(a)
if the error or omission had occurred or arisen as a result of any malfunction in the electronic transaction system; and
(b)
if the malfunction in the electronic transaction system had occurred despite the Authority having acted in good faith and with reasonable care to prevent such a malfunction from occurring.[28E
[18/2014]
Information from prescribed public agencies or prescribed entities
Open ↗30A.—(1) A prescribed public agency or a prescribed entity may, at the request of the Registrar or the Authority, provide information, including personal data, to the Registrar or the Authority for the purposes of subsection (2) or (3) (as the case may be) unless the prescribed public agency or prescribed entity is prohibited by any written law from so providing the information.
(2) The Registrar or the Authority may use information obtained from any prescribed public agency for any purpose under this Act or any scheduled law, including to keep, maintain, rectify or update the information kept in the repository mentioned in section 6(1)(c) or any register kept under a scheduled Act.
(3) The Registrar or the Authority may use information obtained from any prescribed entity to verify the accuracy of any information or document kept, or to be kept, in the repository mentioned in section 6(1)(c).
(4) If the Registrar or the Authority uses information mentioned in subsection (2) for any purpose permitted by that subsection, instead of obtaining the information from a person required under any other provision of this Act or any scheduled law to provide the same, that person —(a)
is deemed to have complied with the requirement to provide the information for that purpose; and
(b)
is not liable for any error or inaccuracy in the information used under subsection (2), unless the Registrar or the Authority has —(i)
requested that person to verify the information; and
(ii)
given that person a reasonable opportunity to correct that information.
(5) No prescribed public agency or prescribed entity, or a person acting on behalf of a prescribed public agency or prescribed entity, shall —(a)
be guilty of an offence under any written law or of any breach of confidence;
(b)
incur any civil liability; or
(c)
be liable to any disciplinary action,
only because the prescribed public agency, prescribed entity or person (as the case may be) provided or purportedly provided information to the Registrar or the Authority under subsection (1) in good faith and with reasonable care.
[Act 21 of 2024 wef 09/12/2024]
Use of information and documents in repository
Open ↗30B.—(1) The Registrar or the Authority may provide information and documents (whether in bulk or otherwise) from the repository mentioned in section 6(1)(c), including personal data provided to or obtained by the Registrar or the Authority under this Act or any scheduled law, in accordance with the disclosure framework and subject to any restriction relating to confidentiality under this Act or a scheduled law, for any of the following purposes:(a)
to any authorised information service provider to provide information services to any person;
(b)
to assist any person to exercise a power or to fulfil any obligation under any written law as specified in the Sixth Schedule;
(c)
to provide the service mentioned in section 27(1)(c), in circumstances other than as mentioned in paragraphs (a) and (b).
(2) Subsection (1) and the disclosure framework do not limit or prevent the provision of information or documents by the Registrar or the Authority as permitted or required by or under any other Act or law.[Act 21 of 2024 wef 09/12/2024]
Exclusion of residential address from public disclosure if contact address is available
Open ↗30C.—(1) Subject to subsection (2) and any exception specified in the Sixth Schedule, an individual’s residential address must be excluded from public disclosure.
(2) The Registrar may cause an individual’s residential address to cease to be excluded from public disclosure in accordance with section 30D.
(3) Where, pursuant to subsection (2), the individual’s residential address has ceased to be excluded from public disclosure, the Registrar must cause the exclusion from public disclosure to resume if —(a)
subject to section 30D(8) and the equivalent provision in any scheduled Act, the Registrar receives notice of the individual’s contact address under this Act or any scheduled Act; or
(b)
the Court so directs on an appeal under section 30D(7) or the equivalent provision in any scheduled Act.
(4) In this section and in section 30D —“contact address”, in relation to an individual, means an individual’s contact address kept or maintained by the Authority under this Act or by the Registrar under any scheduled Act;
“public disclosure” means disclosure under section 30B(1);
“Registrar” means the Registrar appointed under any scheduled Act;
“residential address”, in relation to an individual, means an individual’s residential address kept or maintained by the Authority under this Act or by the Registrar under any scheduled Act.[Act 21 of 2024 wef 09/12/2024]
Cessation of exclusion of residential address from public disclosure
Open ↗30D.—(1) For the purposes of section 30C(2), the grounds for causing an individual’s residential address to cease to be excluded from public disclosure are either that —(a)
communications sent by any officer of the Authority under this Act, or by the Registrar or any officer of the Authority under any scheduled Act, to the individual at his or her contact address and requiring a response within a specified period remain unanswered; or
(b)
there is evidence to show that service of any document under this Act or any scheduled Act at the individual’s contact address is not effective to bring it to the notice of the individual.
(2) Before causing an individual’s residential address to cease to be excluded from public disclosure pursuant to section 30C(2), the Registrar must give a notice under subsection (3) to the individual and the interested persons specified in the Sixth Schedule (if any).
(3) The notice mentioned in subsection (2) must —(a)
state the grounds under subsection (1) on which the Registrar intends to cease the exclusion of the individual’s residential address; and
(b)
specify the period within which representations may be made to the Registrar.
(4) The Registrar must consider the representations (if any) given in response to the notice mentioned in subsection (2) and received within the period specified by the Registrar under subsection (3)(b).
(5) If the Registrar decides to cause the individual’s residential address to cease being excluded from public disclosure, the Registrar must before doing so give notice of the decision to the individual and the interested persons specified in the Sixth Schedule (if any).
(6) A notice to the individual under subsection (2) or (5) must be sent to the individual’s residential address unless it appears to the Registrar that service at that address may be ineffective to bring it to the individual’s notice, in which case it may be sent to any other last known address of that individual.
(7) Any person aggrieved by the decision of the Registrar under section 30C(2) may, within 30 days after the date of receiving the notice under subsection (5), appeal to the Court which may confirm or reverse the Registrar’s decision and make any directions in the matter.
(8) The individual is not allowed to provide a contact address within 3 years after the Registrar causes the individual’s residential address to cease to be excluded from public disclosure, unless the Registrar is satisfied that there is good cause for allowing the individual to do so in a particular case.
(9) Subject to subsections (8) and (10), where an individual provides a new contact address under this Act or any scheduled Act, the Registrar must replace the individual’s contact address in the repository mentioned in section 6(1)(c) with the new contact address.
(10) Subsection (9) does not require the replacement of the individual’s contact address in any document kept in the repository.[Act 21 of 2024 wef 09/12/2024]
Disclosure framework
Open ↗30E.—(1) The disclosure framework applicable to information and documents in the repository mentioned in section 6(1)(c), including personal data mentioned in section 30B(1), is as set out in the Sixth Schedule.
(2) The Minister may, by order in the Gazette, amend the Sixth Schedule, which may include the following matters:(a)
any exception to section 30C(1);
(b)
the interested persons mentioned in section 30D(2) and (5);
(c)
the types of information and documents mentioned in subsection (1) that the Registrar or the Authority must not disclose;
(d)
the persons or classes of persons to whom the Registrar or the Authority must not disclose any information or document mentioned in subsection (1);
(e)
the requirements that any person who receives any information or document mentioned in subsection (1) disclosed by the Registrar or the Authority must comply with.[Act 21 of 2024 wef 09/12/2024]
Regulations for this Part
Open ↗35.—(1) The Minister may make any regulations that are necessary or expedient for carrying out the purposes of this Part.[18/2014]
(2) Without limiting subsection (1), such regulations may —(a)
[Deleted by Act 22 of 2024 wef 09/06/2025]
(b)
prescribe the persons to whom, and the transactions to which, the requirement under section 28(2) or (3) does not apply;[Act 22 of 2024 wef 09/06/2025]
(ba)
for the purposes of section 28A —(i)
require any person who may be issued, given or sent information or a document by means of the electronic transaction system to provide an email address for notification under section 28A(1)(b);
(ii)
prescribe any other manner in which the notification under section 28A(1)(b) may be given; and
(iii)
prescribe the time and circumstances when the information or document is deemed to be issued, given or sent by means of the electronic transaction system;[Act 21 of 2024 wef 09/12/2024]
(c)
[Deleted by Act 22 of 2024 wef 09/06/2025]
(d)
[Deleted by Act 22 of 2024 wef 09/06/2025]
(e)
[Deleted by Act 22 of 2024 wef 09/06/2025]
(f)
[Deleted by Act 22 of 2024 wef 09/06/2025]
(g)
prescribe —(i)
the fees payable for the purposes of this Part and not expressly provided for in section 27(5);
(ii)
the penalties payable for the late filing of any document; and
(iii)
the manner in which such fees and penalties are to be paid;
(h)
provide that any contravention of any provision of the regulations shall be an offence punishable with a fine not exceeding $50,000 or with imprisonment for a term not exceeding 3 years or with both;[Act 22 of 2024 wef 09/06/2025]
(i)
prescribe anything which may be prescribed under this Part; and
(j)
contain any transitional and other supplementary and incidental provisions that appear to the Minister to be appropriate for carrying out the purposes of this Part.[28J
[18/2014]
Source: Singapore Statutes Online (Attorney-General's Chambers), © Government of Singapore.
