s 258 Rectification or updating on initiative of Registrar of Companies
258.—(1) The Registrar of Companies may rectify or update any particulars or document in a register kept by the Registrar of Companies, if the Registrar of Companies is satisfied that —(a) there is a defect or error in the particulars or document arising from any grammatical, typographical or similar mistake; or (b) there is evidence of a conflict between the particulars of a company or person and —(i) other information in the register relating to that company or person; or (ii) other information relating to that company or person obtained from such department or ministry of the Government, or statutory body or other body corporate as may be prescribed. (2) Before the Registrar of Companies rectifies or updates the register under subsection (1), the Registrar of Companies must, except under prescribed circumstances, give written notice to the company or person whose documents or particulars are to be rectified or updated of the Registrar of Companies’ intention to do so, and state in the notice —(a) the reasons for and details of the proposed rectification or updating to be made to the register; and (b) the date by which any written objection to the proposed rectification or updating must be delivered to the Registrar of Companies, being a date at least 30 days after the date of the notice. (3) The company or person notified under subsection (2) may deliver to the Registrar of Companies, not later than the date specified under subsection (2)(b), a written objection to the proposed rectification or updating of the register. (4) The Registrar of Companies must not rectify or update the register if the Registrar of Companies receives a written objection under subsection (3) to the proposed rectification or updating by the date specified under subsection (2)(b), unless the Registrar of Companies is satisfied that the objection is frivolous or vexatious or has been withdrawn. (5) The Registrar of Companies may rectify or update the register if the Registrar of Companies does not receive a written objection under subsection (3) by the date specified under subsection (2)(b). (6) The Registrar of Companies may include such notation as the Registrar of Companies thinks fit on the register for the purposes of providing information relating to any error or defect in any particulars or document in the register, and may remove such notation if the Registrar of Companies is satisfied that it no longer serves any useful purpose. (7) Despite anything in this section, the Registrar of Companies may, if the Registrar of Companies is satisfied that there is any error or defect in any particulars or document in a register, by notice in writing, request that the company to which the particulars or document relate, or its officers take such steps within such time as the Registrar of Companies may specify to ensure that the error or defect is rectified.