s 4 Written particulars. employment
(1) Not later than thirteen weeks after the beginning of an employee’s period of employment with an employer, the ¢mployer shall give to the employee a written statement identifying the parties, specifying the date when the employment began, and giving the following particulars of the terms of employment as at a specified date not more than one week before the statement is given, that is— (a) the scale or rate of remuneration, or the method of calculating remuneration, (b) the intervals at which remuneration is paid (that is, whether weekly or monthly or by some other period), (c) any terms and conditions relating to hours of work (including any terms and conditions relating to normal working hours), (d) any terms and conditions relating to— (i) holidays and holiday pay, (ii) incapacity for work due to sickness or injury, including any provisions for sick pay, (iii) pensions and pension schemes, and (e) the length of notice which the employee is obliged to give and entitled to receive to determine his contract of employment: Provided that paragraph (d)(iii) of this subsection shall not apply to the employees of any body or authority if the employees’ pension rights depend on the terms of a pension scheme established under any provision contained in or having effect under an Act of Parliament and the body or authority are required by any such provision to give to new employees information concerning their pension rights, or concerning the determination of questions affecting their pension rights. (2) If there are no particulars to be entered under any of the heads of paragraph (d), or under any of the other provisions of the last foregoing subsection, that fact shall be stated. (3) If the contract is for a fixed term, the date when the contract expires shall be stated. (4) If after the date to which the statement relates there is a change in the terms to be included, or referred to, in the statement, the employer shall, not more than one month after the change, inform the employee of the nature of the change by a written statement and, if he does not leave a copy of the statement with the employee, shall preserve the statement and ensure that the employee has reasonable opportunities of reading it in the course of his employment, or that it is made reasonably accessible to him in some other way. (5) A statement under subsection (1) or subsection (4) of this section may, for all or any of the particulars to be given by the statement, refer the employee to some document which the employee has reasonable opportunities of reading in the course of his employment, or which is made reasonably accessible to him in some other way. (6) If the employer in referring in the statement to any such document indicates to the employee that future changes in the terms the particulars of which are given in the document will be entered up in the document (or recorded by some other means for the information of persons referring to the document) the employer need not under subsection (4) of this section inform the employee of any such change which is duly entered up or recorded not more than one month after the change is made. (7) If, not more than six months after the termination of an employee’s period of employment, a further period of employment is begun with the same employer, and the terms of employment are the same, no statement need be given under subsection (1) of this section in respect of the second period of employment, but without prejudice to the operation of subsection (4) of this section if there is a change in the terms of employment. (8) This section shall not apply to an employee if and so long as— (a) his contract of employment is a contract which has been reduced to writing in one or more documents and which contains express terms affording the particulars to be given under each of the paragraphs in subsection (1) of this section, and under each head of paragraph (d) of that subsection, and (b) a copy of the contract (with any variations made from time to time) has been given to the employee, or the employee has reasonable opportunities of reading such a copy in the course of his employment, or such a copy is made reasonably accessible to him in some other way, and if at any time after the beginning of an employee’s period of employment he ceases to come within the exception in this subsection, the employer shall give the employee a written statement under subsection (1) of this section not more than one month after that time. (9) No account shall be taken under this section of employment during any period when the hours of employment are normally less than twenty-one hours weekly, and this section shall apply to an employee who at any time comes or ceases to come within the exception in this subsection as if a period of employment terminated or began at that time. (10) This section shall apply in relation to an employee whose period of employment began before the date of the coming into force of this section as if for references to the beginning of the period of employment there were substituted references to that date and, in relation to any statement given before that date, subsection (4) of this section shall apply as if for the references to the period of one month after the change there were substituted a reference to the period of one month after the said date. (11) The last foregoing subsection shall not affect the obligation to specify the date when the employment began in a statement under subsection (1) of this section, but in such a statement given to an employee whose period of employment began before the date of the coming into force of this section, and is not less than five years, the obligation may be discharged by stating that the employee has been employed for not less than five years.