reg 14 Notifications, consultations and documents
(1) A person who prepares a safety case pursuant to these Regulations shall— (a) when submitting that safety case for acceptance, notify the Executive of an address in Great Britain for the purposes of this regulation (and the address so notified is referred to in this regulation as “the notified address”); (b) keep the accepted safety case and any revision thereof or a copy thereof at the notified address; (c) make available for public inspection at the notified address at reasonable times and on reasonable notice a copy of the accepted safety case and any revision made thereto, save that nothing in this sub-paragraph shall require the disclosure of any information relating to a named individual or which is commercially confidential or of any information the disclosure of which is detrimental to national security or to the security of the railway; (d) keep each audit report relating to his operations or a copy thereof at the notified address; (e) ensure that a record is made of any action taken in consequence of such an audit report and keep that record or a copy thereof at the notified address; (f) ensure that a report is made of every review carried out pursuant to regulation 6 and ensure that a copy of it is sent to the Executive and, except where the report relates to the safety case of the relevant infrastructure controller, the relevant infrastructure controller; and (g) keep such report or a copy thereof at the notified address. (2) The person to whose operations an audit report prepared pursuant to the arrangements referred to in paragraph 5(d) of Schedule 1 relates shall, as soon as reasonably practicable after its completion, send a copy of that audit report to— (a) the Executive; (b) each railway operator affected by matters to which the report relates; and (c) in the case of a report prepared in relation to the operation of a train or a station, the relevant infrastructure controller. (3) Where an infrastructure controller scrutinises a safety case submitted to him pursuant to regulation 5 or a revision submitted to him pursuant to regulation 7, he shall make a record of the steps he has taken in that scrunity and of the results thereof. (4) Where an infrastructure controller has made a recommendation to the Executive in respect of a safety case or revision, the controller shall keep a copy of that safety case or revision as accepted by the Executive, every report sent to him pursuant to paragraph (1)(f) and the record referred to in paragraph (3) at the notified address. (5) Each report and record required to be kept by this regulation shall be kept for a period of 5 years after it has been made, and each safety case and revision required to be kept by this regulation shall be kept for so long as it is current. (6) It shall be sufficient compliance with paragraphs (1) and (4) for the information in the documents to be kept at the notified address on film or by electronic means, provided that the information is capable of being reproduced as a written copy at that address and it is secure from loss or unauthorised interference. (7) A person who has notified an address pursuant to paragraph (1)(a) may subsequently notify to the person who has accepted the safety case a different address in Great Britain and, where he does so, references in this regulation to the notified address shall be construed as the address in the last notification made under this paragraph. (8) An employer who prepares a safety case or revision thereto pursuant to these Regulations shall, in relation to its preparation, consult— (a) safety representatives (within the meaning of regulation 2(1) of the Safety Representatives and Safety Committees Regulations 1977 ), and (b) such other employees as he is required to consult by virtue of regulation 3 of the Health and Safety (Consultation with Employees) Regulations 1996 . (9) Regulation 7(1) of the Safety Representatives and Safety Committees Regulations 1977 shall have effect as if the reference to safety representatives being entitled to inspect and take copies of documents were, in a case where by virtue of paragraph (6) information is kept on film or in electronic form, a reference to them being entitled to be given appropriate facilities to enable them to read it and to take a copy of it.