Commission Implementing Decision (EU) 2016/159 of 4 February 2016 laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against plant pests referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council (notified under document C(2016) 524)
Commission Implementing Decision (EU) 2016/159 of 4 February 2016 laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against plant pests referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council (notified under document C(2016) 524)
Data as of 2026-07-04 · Compiled from an official source version. Later amendments or repeals may not be reflected; the official text prevails. · Read the official text ↗
In order to be granted a financial contribution of the Union the Member States shall provide, within 2 months from the official confirmation of the presence of a pest referred to in Article 17 of Regulation (EU) No 652/2014, preliminary information concerning the outbreak of the pest. The notifications to the Commission as described in Articles 1 and 2 of Implementing Decision 2014/917/EU are considered as such preliminary information.
No later than 6 months after the official confirmation of the presence of the pest, Member States shall submit to the Commission an application for a grant pursuant to Article 16(1) of Regulation (EU) No 652/2014 by means of an electronic file, in accordance with the template set out in Annex I to this Decision.
The application shall contain the following information:
(a)
the estimated operational costs as referred to in Article 18(1)(a) of Regulation (EU) No 652/2014;
(b)
the estimated costs of service contracts with third parties as referred to in Article 18(1)(b) of Regulation (EU) No 652/2014;
(c)
the estimated costs of compensation to owners and the operators as referred to in Article 18(1)(c) of Regulation (EU) No 652/2014;
(d)
where applicable, the estimated other costs essential for the eradication of the pest as referred to in Article 18(1)(e) of Regulation (EU) No 652/2014, together with an appropriate justification.
Every 3 months after the submission of the information referred to in the second paragraph, Member States shall submit updated information on the costs referred to in that paragraph.
Applications for a grant on the estimated cost essential for the eradication and/or containment of a pest for which an application was already sent in previous calendar years, should contain the updated version of Annex I to this decision.
Within 6 months of the end date fixed in the annual financing decision or the confirmation of the completion of the eradication and/or containment of the pest, whichever is earlier, Member States shall submit to the Commission:
(a)
the request for payment for the eligible costs incurred, using an electronic file in accordance with the template set out in Annex II to this Decision;
(b)
a technical report in accordance with Annex III to this Decision.
Where the amounts of the estimated costs or the expenditure incurred by a Member State are in a currency other than the euro, the Member State concerned shall convert them into euro by applying the most recent exchange rate set by the European Central Bank prior to the first day of the month in which the application for a grant is submitted by the Member State.
ANNEX I
A. ERADICATION
Text of image
PRELIMINARY BUDGET
No later than 6 months after the official confirmation of the occurrence of primary outbreak of the pest and every 3 months thereafter.
To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu
First submission
Update
For the period from
DD/MM/YY
to
DD/MM/YY
Outbreak reference
MS/Pest/Year
Region
EUROPHYT Notification
Contact person for this budget:
Telephone:
E-mail address
Text of image
Direct costs
Total amount (In euro, VAT excluded)
Eligible Measures
Type
Costs (labour costs, treatments, traps etc.)
Eligible costs (Article 18(1) of Regulation (EU) No 652/2014)
A. Operational cost occurring for the actions related to:
1. Cost of Personnel
2. Cost of Renting Equipment
3. Cost of Consumables
4. Cost of Materials
5. Treatment Products
6. Sampling
7. Laboratory Tests
B. Cost of service contracts to execute part of the measures:
1. Service Contracts with third parties
C. Costs of compensating the owners concerning the type of treatment:
1. Treatment
2. Destruction of Plants/Trees
3. Plant Products
4. Cleaning and Disinfection
D. Other type of measures (please justify the type and cost)
Sub-total:
EUR —
Indirect cost — Overhead 7 % —
Total amount (In euro, VAT excluded)
Overheads on direct costs, other than compensation
Sub-total:
EUR —
TOTAL
Date:
DD/MM/YY
Name of responsible:
Signature:
B. CONTAINMENT
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PRELIMINARY BUDGET
No later than 6 months after the official confirmation of the occurrence of primary outbreak of the pest and every 3 months thereafter.
To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu
First submission
Update
For the period from
DD/MM/YY
to
DD/MM/YY
Outbreak reference
MS/Pest/Year
Region
EUROPHYT Notification
Contact person for this budget:
Telephone:
E-mail address
Text of image
Direct costs
Total amount (In euro, VAT excluded)
Eligible Measures
Type
Costs (labour costs, treatments, traps etc.)
Eligible costs (Article 18(1) of Regulation (EU) No 652/2014)
A. Operational cost occurring for the actions related to:
1. Cost of Personnel
2. Cost of Renting Equipment
3. Cost of Consumables
4. Cost of Materials
5. Treatment Products
6. Sampling
7. Laboratory Tests
B. Cost of service contracts to execute part of the measures:
1. Service Contracts with third parties
C. Costs of compensating the owners concerning the type of treatment:
1. Treatment
2. Destruction of Plants/Trees
3. Plant Products
4. Cleaning and Disinfection
D. Other type of measures (please justify the type and cost)
Sub-total:
EUR —
Indirect cost — Overhead 7 % —
Total amount (In euro, VAT excluded)
Overheads on direct costs, other than compensation
Sub-total:
EUR —
TOTAL
Date:
DD/MM/YY
Name of responsible:
Signature:
C. OTHER MEASURES
Text of image
PRELIMINARY BUDGET
No later than 6 months after the official confirmation of the occurrence of primary outbreak of the pest and every 3 months thereafter.
To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu
First submission
Update
For the period from
DD/MM/YY
to
DD/MM/YY
Outbreak reference
MS/Pest/Year
Region
EUROPHYT Notification
Contact person for this budget:
Telephone:
E-mail address
Text of image
Direct costs
Total amount (In euro, VAT excluded)
Eligible Measures
Type
Costs (labour costs, treatments, traps etc.)
Eligible costs (Article 18(1) of Regulation (EU) No 652/2014)
A. Operational cost occurring for the actions related to:
1. Cost of Personnel
2. Cost of Renting Equipment
3. Cost of Consumables
4. Cost of Materials
5. Treatment Products
6. Sampling
7. Laboratory Tests
B. Cost of service contracts to execute part of the measures:
1. Service Contracts with third parties
C. Costs of compensating the owners concerning the type of treatment:
1. Treatment
2. Destruction of Plants/Trees
3. Plant Products
4. Cleaning and Disinfection
D. Other type of measures (please justify the type and cost)
Sub-total:
EUR —
Indirect cost — Overhead 7 % —
Total amount (In euro, VAT excluded)
Overheads on direct costs, other than compensation
Sub-total:
EUR —
TOTAL
Date:
DD/MM/YY
Name of responsible:
Signature:
ANNEX II
A. ERADICATION
Text of image
REQUEST FOR PAYMENT
To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu
First submission
For the period from
DD/MM/YY
to
DD/MM/YY
Outbreak reference
MS/Pest/Year
Region
EUROPHYT Notification
Contact person for this budget:
Telephone:
E-mail address
Text of image
Direct costs
Total amount (In euro, VAT excluded)
Eligible Measures
Type
Costs (labour costs, treatments, traps etc.)
Eligible costs (Article 18(1) of Regulation (EU) No 652/2014)
A. Operational cost occurring for the actions related to:
1. Cost of Personnel
2. Cost of Renting Equipment
3. Cost of Consumables
4. Cost of Materials
5. Treatment Products
6. Sampling
7. Laboratory Tests
B. Cost of service contracts to execute part of the measures:
1. Service Contracts with third parties
C. Costs of compensating the owners concerning the type of treatment:
1. Treatment
2. Destruction of Plants/Trees
3. Plant Products
4. Cleaning and Disinfection
D. Other type of measures (please justify the type and cost)
Sub-total:
EUR —
Overheads on direct costs, other than compensation (7 %)
Sub-total:
EUR —
TOTAL
Text of image
Statement by the beneficiary
This expenditure was actually incurred, accurately accounted for the above costs correspond to the resources employed for the work and those resources were reasonable and necessary for the work;
1. the costs were incurred and fall within the definition of eligible costs;
2. all supporting documents relating to the expenditure are available for inspection;
3. no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission;
4 control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct irregularities.
Date:
Signature:
Name of responsible:
B. CONTAINMENT
Text of image
REQUEST FOR PAYMENT
To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu
First submission
For the period from
DD/MM/YY
to
DD/MM/YY
Outbreak reference
MS/Pest/Year
Region
EUROPHYT Notification
Contact person for this budget:
Telephone:
E-mail address
Text of image
Direct costs
Total amount (In euro, VAT excluded)
Eligible Measures
Type
Costs (labour costs, treatments, traps etc.)
Eligible costs (Article 18(1) of Regulation (EU) No 652/2014)
A. Operational cost occurring for the actions related to:
1. Cost of Personnel
2. Cost of Renting Equipment
3. Cost of Consumables
4. Cost of Materials
5. Treatment Products
6. Sampling
7. Laboratory Tests
B. Cost of service contracts to execute part of the measures:
1. Service Contracts with third parties
C. Costs of compensating the owners concerning the type of treatment:
1. Treatment
2. Destruction of Plants/Trees
3. Plant Products
4. Cleaning and Disinfection
D. Other type of measures (please justify the type and cost)
Sub-total:
EUR —
Overheads on direct costs, other than compensation (7 %)
Sub-total:
EUR —
TOTAL
Text of image
Statement by the beneficiary
This expenditure was actually incurred, accurately accounted for the above costs correspond to the resources employed for the work and those resources were reasonable and necessary for the work;
1. the costs were incurred and fall within the definition of eligible costs;
2. all supporting documents relating to the expenditure are available for inspection;
3. no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission;
4 control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct irregularities.
Date:
Signature:
Name of responsible:
C. OTHER MEASURES
Text of image
REQUEST FOR PAYMENT
To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu
First submission
For the period from
DD/MM/YY
to
DD/MM/YY
Outbreak reference
MS/Pest/Year
Region
EUROPHYT Notification
Contact person for this budget:
Telephone:
E-mail address
Text of image
Direct costs
Total amount (In euro, VAT excluded)
Eligible Measures
Type
Costs (labour costs, treatments, traps etc.)
Eligible costs (Article 18(1) of Regulation (EU) No 652/2014)
A. Operational cost occurring for the actions related to:
1. Cost of Personnel
2. Cost of Renting Equipment
3. Cost of Consumables
4. Cost of Materials
5. Treatment Products
6. Sampling
7. Laboratory Tests
B. Cost of service contracts to execute part of the measures:
1. Service Contracts with third parties
C. Costs of compensating the owners concerning the type of treatment:
1. Treatment
2. Destruction of Plants/Trees
3. Plant Products
4. Cleaning and Disinfection
D. Other type of measures (please justify the type and cost)
Sub-total:
EUR —
Overheads on direct costs, other than compensation (7 %)
Sub-total:
EUR —
TOTAL
Text of image
Statement by the beneficiary
This expenditure was actually incurred, accurately accounted for the above costs correspond to the resources employed for the work and those resources were reasonable and necessary for the work;
1. the costs were incurred and fall within the definition of eligible costs;
2. all supporting documents relating to the expenditure are available for inspection;
3. no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission;
4 control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct irregularities.
Date:
Signature:
Name of responsible:
ANNEX III
The technical report shall contain the following:
1.
Starting and end dates of the implementation of the measures.
2.
Description of the technical measures implemented, with key figures.
3.
Epidemiological maps (maps of demarcated area, outbreak area etc.).
4.
Detailed information of the achievement of eradication, containment or other measures following the application of the concerned measures.
5.
The results of epidemiological inquiries.
6.
Other relevant documents.
