Accessing, amending, erasing and advance erasure for the purposes of Article 55 of Regulation (EU) 2018/1240
Article 6
1. For the purposes of Article 55 of Regulation (EU) 2018/1240, the software shall allow the ETIAS Central Unit or the ETIAS National Units to search the data stored in the ETIAS Central system. The following search fields shall be available: (a) surname (family name); (b) first name(s) (given name(s)); (c) type and travel document number and the three letter code of the issuing country of the travel document; (d) application number; (e) nationality or nationalities; (f) date of birth; (g) sex; (h) period of time. 2. In order to facilitate the retrieval of the application file, the software shall allow users to search by providing data corresponding to the search fields referred to in paragraph 1, point (c) or (d) of this Article. 3. If data referred to in paragraph 1, points (c) or (d), are not available, the software shall allow users to search by providing data corresponding to the search fields referred to in paragraph 1, points (a), (b), (e), (f), (g) and (h). The software shall allow users to search where data corresponding to one of the search fields (b), (e), (g) is missing. Providing data corresponding to search field (h) shall be optional. 4. The following rules shall apply to searches performed in accordance with paragraph 2: (a) the search fields referred to in paragraph 1, points (c) and (d) shall be searched in exact mode; (b) all other search fields referred to in paragraph 1 shall be searched in inexact mode. 5. The application file shall be displayed, together with any linked application files, and in accordance with the permissions and roles defined for users. 6. For the purposes of erasure of application files pursuant to Article 55(5) of Regulation (EU) 2018/1240, a functionality of the software shall enable users of the ETIAS National Units to perform searches and retrieve several application files at once. The software shall allow authorities referred to in Article 55(5) of that Regulation to make available for the use by the ETIAS National Units structured information containing the search fields referred to in paragraph 1 of this Article. Paragraphs 2 and 3 of this Article shall apply mutatis mutandis to those searches. 7. Before any changes pursuant to Article 55 of Regulation (EU) 2018/1240 are recorded in the ETIAS Central System, the software shall request the user to confirm the amendment or erasure by entering their user credentials.