Governance at Commission level
1. Each director-general or head of department shall put in place the necessary organisational, administrative and physical structure and provide the staff required to implement this Decision and the implementing rules by their departments.
2. The Secretariat-General shall be responsible for ensuring that this Decision and its implementing rules are applied.
3. The Directorate-General for Informatics shall be responsible for providing the technological infrastructure to implement this Decision.
Network of document management officers
1. Each director-general or head of department shall designate a document management officer to maintain a modern and efficient records management system in their department and to ensure coordination within their department, with the Secretariat-General and the other departments of the Commission.
2. The role of the network of document management officers, chaired by the Secretariat-General, shall be to:
(a)
ensure the correct and uniform application of this Decision within the directorates-general and equivalent departments;
(b)
deal with any issues which may arise from its application;
(c)
share the requirements of directorates-general and equivalent departments as regards training and support measures.
Information, training and support
The Secretariat-General, in close cooperation with the Directorate-General for Informatics, the Directorate-General for Human Resources and Security and the Commission’s Historical Archives Service, shall put in place the information, training and support measures necessary to ensure the application of this Decision within the directorates-general and equivalent departments.
Implementing rules
The Secretary-General shall draw up the implementing rules in coordination with the directorates-general and equivalent departments and shall ensure their implementation.
They shall be regularly updated taking account in particular of:
(a)
developments regarding records and archives management and results of academic and scientific research, including the emergence of relevant standards;
(b)
developments in information and communication technologies;
(c)
the applicable rules on the probative value of electronic records;
(d)
the Commission’s obligations as regards transparency, public access to documents and the opening to the public of archives;
(e)
any new obligations by which the Commission may be bound;
(f)
harmonisation in the presentation of records drawn up by the Commission and its departments.
Final provision
Decision 2002/47/EC, ECSC, Euratom and Decision 2004/563/EC, Euratom have no longer effect.
Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.
