Commission Implementing Decision (EU) 2023/2601 of 20 November 2023 laying down detailed rules on the management of the functionality for the centralised management of the lists of competent national authorities accessing the Entry/Exit System and the Visa Information System

• CELEX: Implementing Decision (EU) 2023/2601
• Articles: 4

Article 1 Content and format of the lists of competent national authorities

1.   Member States shall specify the competent national authorities whose duly authorised staff is entitled to enter, amend, delete or consult the Entry/Exit System (EES) and the Visa Information System (VIS) data, in the lists of competent national authorities for each system respectively, referred to in Article 9(2) of Regulation (EU) 2017/2226 and Article 6(3) of the Regulation (EC) No 767/2008 (‘lists of authorities’).

2.   eu-LISA shall provide a standard table to be edited by the Member States to create and update the lists of competent national authorities referred to in paragraph 1.

3.   The table referred to in paragraph 2 shall include at least the following information, which shall not contain personal data, for each competent national authority processing data in the EES or the VIS:

(a)

the name of the Member State;

(b)

the unique identifier of the authority;

(c)

the name of the authority;

(d)

the contact details of the authority;

(e)

the period of validity of the access to the systems;

(f)

the purpose for access.

4.   The table referred to in paragraph 2 shall contain filtering options that enable searches. The filtering options shall include at least the following information:

(a)

the name of the Member State;

(b)

the unique identifier of the authority;

(c)

the name of the authority.

Article 2 Development of the functionality to manage the lists of authorities

1.   eu-LISA shall develop and host the functionality for the centralised management of the lists of competent national authorities referred to in Article 1(1).

2.   The functionality for the centralised management of the lists of competent national authorities shall enable its further development for the centralised management of additional lists of competent authorities using other large-scale IT systems in the area of freedom, security and justice in line with the applicable legislation.

3.   eu-LISA shall integrate the lists of competent national authorities provided by the Member States in the functionality referred in paragraph 1 of this Article.

4.   eu-LISA shall be responsible for the technical maintenance of the functionality referred in paragraph 1 of this Article.

Article 3 Management of the functionality

1.   The functionality referred to in Article 2(1) shall allow the Member States to:

(a)

search and consult the lists of competent national authorities in accordance with the applicable access rights;

(b)

update their lists of competent national authorities.

2.   The functionality shall allow Member States to manage the lists of competent national authorities. Eu-LISA shall ensure availability of the latest version of those lists at all times.

3.   All modifications made to the lists of competent national authorities by the Member States shall be logged centrally in the functionality. Member States may keep a copy of their logs at national level.

4.   The functionality shall allow Member States to access and search the logs relevant to their Member State in the functionality. Access and search of the logs shall be restricted to duly authorised staff of that Member State.

5.   Users of the functionality may use pseudonyms to search, consult or update the lists of competent national authorities. Those pseudonyms shall be traceable to the users’ official identities at national level.

Article 4 Entry into force and applicability

1.   This Decision shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union .

2.   The provisions in this Decision relating to the VIS shall apply from the date of the start of operations of the VIS pursuant to Article 11 of Regulation (EU) 2021/1134.