Adoption of implementing acts by the Commission
The Commission shall adopt the implementing acts necessary for the technical development of the JITs collaboration platform as soon as possible after 7 June 2023, and in particular implementing acts concerning:
(a)
the list of functionalities required for the coordination and management of a JIT, including machine translation of non-operational data;
(b)
the list of functionalities required for secure communications;
(c)
business specifications of the connection referred to in Article 4, first paragraph, point (c);
(d)
security as referred to in Article 19;
(e)
technical logs as referred to in Article 25;
(f)
statistics and information as referred to in Article 26;
(g)
performance and availability requirements of the JITs collaboration platform.
The implementing acts referred to in the first paragraph of this Article shall be adopted in accordance with the examination procedure referred to in Article 29(2).
Responsibilities of eu-LISA
1. eu-LISA shall establish the design of the physical architecture of the JITs collaboration platform, including its technical specifications and evolution, on the basis of the implementing acts referred to in Article 6. That design shall be approved by its Management Board, subject to a favourable opinion of the Commission.
2. eu-LISA shall be responsible for the development of the JITs collaboration platform in accordance with the principle of data protection by design and by default. Such development shall consist of the elaboration and implementation of the technical specifications, testing and overall project coordination.
3. eu-LISA shall make the communication software available to the JITs collaboration platform users.
4. eu-LISA shall develop and implement the JITs collaboration platform as soon as possible after 7 June 2023 and following the adoption of the implementing acts referred to in Article 6.
5. eu-LISA shall ensure that the JITs collaboration platform is operated in accordance with this Regulation and with the implementing acts referred to in Article 6 of this Regulation, as well as in accordance with Regulation (EU) 2018/1725.
6. eu-LISA shall be responsible for the operational management of the JITs collaboration platform. The operational management of the JITs collaboration platform shall consist of all the tasks necessary to keep the JITs collaboration platform operational in accordance with this Regulation, and in particular the maintenance work and technical developments necessary to ensure that the JITs collaboration platform functions at a satisfactory level in accordance with the technical specifications.
7. eu-LISA shall ensure the provision of training on the technical use of the JITs collaboration platform to the JITs Network Secretariat, including by providing training materials.
8. eu-LISA shall set up a support service for mitigating, in a timely manner, technical incidents reported to it.
9. eu-LISA shall continuously carry out improvements and add new functionalities to the JITs collaboration platform, based on the input it receives from the Advisory Group referred to in Article 12 and on the annual report of the JITs Network Secretariat referred to in Article 10, point (e).
10. eu-LISA shall not have access to operational and non-operational data stored in the JIT collaboration spaces.
11. Without prejudice to Article 17 of the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the Union, laid down in Council Regulation (EEC, Euratom, ECSC) No 259/68 ( 15 ) , eu-LISA shall apply appropriate rules of professional secrecy or other equivalent duties of confidentiality to all members of its staff that are required to work with data registered in the centralised information system. That obligation shall also apply after such staff leave office or employment or after the termination of their activities.
Responsibilities of the Member States
1. Each Member State shall make the technical arrangements necessary for access of its competent authorities to the JITs collaboration platform in accordance with this Regulation.
2. Member States shall ensure that the JITs collaboration platform users have access to the training courses provided by the JITs Network Secretariat pursuant to Article 10, point (c), or to equivalent training courses provided at the national level. Member States shall also ensure that the JITs collaboration platform users are fully aware of data protection requirements under Union law.
Responsibilities of competent Union bodies, offices and agencies
1. Eurojust, Europol, the EPPO, OLAF and other competent Union bodies, offices and agencies shall make the necessary technical arrangements to enable them to access the JITs collaboration platform.
2. Eurojust shall be responsible for the necessary technical adaptation of its systems, required to establish the connection referred to in Article 4, first paragraph, point (c).
Responsibilities of the JITs Network Secretariat
The JITs Network Secretariat shall support the functioning of the JITs collaboration platform by:
(a)
providing, at the request of the JIT space administrator or administrators, administrative, legal and technical support in the context of the creation and access rights management of individual JIT collaboration spaces, pursuant to Article 14(3);
(b)
providing day-to-day guidance, functional support and assistance to practitioners on the use of the JITs collaboration platform and its functionalities;
(c)
designing and providing training courses for the JITs collaboration platform users, thereby aiming to facilitate the use of the JITs collaboration platform;
(d)
enhancing a culture of cooperation within the Union in relation to cross-border cooperation in criminal matters by raising awareness and promoting the use of the JITs collaboration platform among practitioners;
(e)
keeping, after the start of operations of the JITs collaboration platform, eu-LISA informed of additional functional requirements by submitting an annual report on potential improvements and new functionalities of the JITs collaboration platform based on the feedback on the practical use of the JITs collaboration platform that it collects from the JITs collaboration platform users.
Programme Management Board
1. Prior to the design and development phase of the JITs collaboration platform, the Management Board of eu-LISA shall establish a Programme Management Board for the duration of the design and development phase.
2. The Programme Management Board shall be composed of ten members, as follows:
(a)
eight members appointed by the Management Board of eu-LISA;
(b)
the Chair of the Advisory Group referred to in Article 12;
(c)
one member appointed by the Commission.
3. The Management Board of eu-LISA shall ensure that the members that it appoints to the Programme Management Board have the necessary experience and expertise in the development and management of IT systems which support judicial authorities.
4. eu-LISA shall participate in the work of the Programme Management Board. To that end, representatives of eu-LISA shall attend the meetings of the Programme Management Board in order to report on work regarding the design and development of the JITs collaboration platform and on any other related work and activities.
5. The Programme Management Board shall meet at least once every three months, and more often where necessary. It shall ensure the adequate management of the design and development phase of the JITs collaboration platform. The Programme Management Board shall submit written reports regularly, and where possible every month, to the Management Board of eu-LISA, on the progress of the JITs collaboration platform. The Programme Management Board shall have no decision-making power nor any mandate to represent the members of the Management Board of eu-LISA.
6. The Programme Management Board, in consultation with the Management Board of eu-LISA, shall establish its rules of procedure, which shall include in particular rules on chairmanship, meeting venues, preparation of meetings, admission of experts to meetings and communication plans that ensure that members of the Management Board of eu-LISA who are not members of the Programme Management Board are fully informed.
7. The chairmanship of the Programme Management Board shall be held by a Member State.
8. The Programme Management Board’s secretariat shall be provided by eu-LISA.
Advisory Group
1. eu-LISA shall establish an Advisory Group in order to obtain expertise related to the JITs collaboration platform, in particular in the context of the preparation of eu-LISA`s annual work programme and annual activity report, and to identify potential improvements and new functionalities to be implemented in the JITs collaboration platform.
2. The Advisory Group shall be composed of the representatives of the Member States, the Commission and the JITs Network Secretariat. It shall be chaired by eu-LISA. It shall:
(a)
meet at least once a month until the start of operations of the JITs collaboration platform where possible, and meet regularly thereafter;
(b)
during the design and development phase of the JITs collaboration platform, report to the Programme Management Board after each meeting;
(c)
during the design and development phase of the JITs collaboration platform, provide technical expertise to support the tasks of the Programme Management Board.
Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.
