ANNEX I
Template for monitoring plans
PART A
REVISION RECORD SHEET
Version No
Reference date
Status at reference date ( 1 )
Reference to parts where revisions or modifications have been made, including a brief explanation of changes
PART B
BASIC DATA
Table B.1
Identification of the ship and shipowner details
Name of the ship
IMO ship identification number
Port of registry
Home port (if not identical with port of registry)
Name of the shipowner ( 2 )
Shipowner’s tax number (voluntary)
Contact person for the shipowner (voluntary)
Business address (voluntary)
City (voluntary)
State/Province/Region (voluntary)
Business telephone number (voluntary)
Business email address (voluntary)
IMO unique company and registered owner ( 3 ) identification number of the registered owner
Country of registration of the registered owner ( 4 )
Type of the ship ( 5 )
Deadweight (in metric tonnes)
Gross Tonnage
Classification Society (voluntary)
Ice class ( 6 )
Flag State (voluntary)
Technical Efficiency (voluntary) ( 7 )
Voluntary open description field for additional information about the characteristics of the ship ( 8 )
Table B.2
Company information
Name of the company
Nature of the company ( 9 )
IMO unique company and registered owner identification number of the company ( 10 )
Country of registration of the company ( 11 )
Company tax number (voluntary)
Contact person
Business address
City
State/Province/Region
Postcode/ZIP
Business telephone number
Business email address
Country
Table B.3
Emission sources and fuel types used
Emissions source reference No
Name of the emissions source
Type of the emissions source ( 12 )
Emissions source class ( 13 )
Technical description of the emission source (performance/power, specific fuel oil consumption (SFOC), year of installation, identification number in case of multiple identical emission sources, etc. ( 14 ) )
(Potential) Fuel type(s) used ( 15 )
Table B.4
Emission factors referred to in Annex I to Regulation (EU) 2015/757
Fuel type ( 16 )
Emission factors ( 17 ) for carbon dioxide (in grams of CO 2 /grams fuel) in accordance with Annex I to Regulation (EU) 2015/757
Emission factors ( 18 ) for methane (in grams of CH 4 /grams fuel) in accordance with Annex I to Regulation (EU) 2015/757
Emission factors ( 19 ) for nitrous oxide (in grams N 2 O/grams fuel) in accordance with Annex I to Regulation (EU) 2015/757
Table B.5
Slippage coefficient referred to in Annex I to Regulation (EU) 2015/757
Emissions source reference No ( 20 )
Slippage coefficient (as % of mass of fuel used by the specific emission source) in accordance with Annex I to Regulation (EU) 2015/757
Table B.6
Application of carbon capture and storage technologies referred to in Part C, point 1.4, of Annex II to Regulation (EU) 2015/757
Description of the technology in use
Supporting evidence for compliance with the requirements spelled out in Article 12(3a) or Article 12(3b) of Directive 2003/87/EC
Emissions source to which capture and storage and/or carbon capture and utilisation is applied
Table B.7
Procedures, systems and responsibilities used to update the completeness of emission sources
Title of procedure
Managing the completeness of the list of emission sources
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table B.8
Procedures, systems and responsibilities used to determine and update emission factors in accordance with Annex I to Regulation (EU) 2015/757
Title of procedure
Determination of emission factors
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan) ( 21 )
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table B.9
Procedure used to determine the CO 2 emission factors of biofuels and RFNBOs/RCFs referred to in Part C, point 1.2, of Annex II to Regulation (EU) 2015/757
Title of procedure
Determination of emission factors
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan) ( 22 )
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
PART C
ACTIVITY DATA
Table C.1
Conditions of exemption related to Article 9(2) of Regulation (EU) 2015/757
Item
Confirmation field
Minimum number of expected voyages per reporting period falling under the scope of Regulation (EU) 2015/757 according to the ship’s schedule
Are there expected voyages per reporting period not falling under the scope of Regulation (EU) 2015/757 according to the ship’s schedule? ( 23 )
Conditions of Article 9(2) of Regulation (EU) 2015/757 fulfilled? ( 24 )
If yes, do you intend to make use of the derogation for monitoring the amount of fuel consumed on a per-voyage basis? ( 25 )
Please note that monitoring on a per-voyage basis of certain information may be required under Part C, point 2, of Annex II to Regulation (EU) 2015/757 to benefit from the derogation provided for in Articles 12(3-d) to 12(3-b) of Directive 2003/87/EC.
Table C.2
Monitoring of greenhouse gas emissions and fuel consumption
C.2.1. Methods used to determine greenhouse gas emissions and fuel consumption of each emission source:
Emissions source reference No ( 26 )
Name of the emissions source
Emissions source type ( 27 )
Chosen method(s) ( 28 )
C.2.2. Procedures for determining fuel bunkered and fuel in tanks:
Title of procedure
Determining fuel bunkered and fuel in tanks
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
C.2.3. Regular cross-checks between bunkering quantity as provided by BDN and bunkering quantity indicated by on-board measurement:
Title of procedure
Regular cross-checks between bunkering quantity as provided by BDNs and bunkering quantity indicated by on-board measurement
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
C.2.4. Description of the measurement instruments involved:
Measurement equipment (name)
Elements applied to (e.g. emission sources, tanks)
Technical description (specification, age, calibration methods and intervals, maintenance intervals)
C.2.5. Procedures for recording, retrieving, transmitting and storing information regarding measurements:
Title of procedure
Recording, retrieving, transmitting and storing information regarding measurements
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
C.2.6. Method for determination of density:
Fuel type/tank
Method to determine actual density values of fuel bunkered ( 29 )
Method to determine actual density values of fuel in tanks ( 30 )
C.2.7. Level of uncertainty associated with fuel monitoring:
Monitoring method ( 31 )
Approach used ( 32 )
Value
C.2.8. Procedures for ensuring quality assurance of measuring equipment:
Title of procedure
Ensuring quality assurance of measuring equipment
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
C.2.9. Method for determining the split of fuel consumption into freight and passenger part (for ro-pax ships only):
Title of method
Determining the split of fuel consumption into freight and passenger part
Applied allocation method according to EN 16258 ( 33 )
Description of method to determine the mass of freight and passengers including the possible use of default values for the weight of cargo units/lane meters (if mass method is used)
Description of method to determine the deck area assigned to freight and passengers including the consideration of hanging decks and of passenger cars on freight decks (if area method is used)
Split of fuel consumption (in %) into freight and passenger part (if area method is used only)
Name of person or position responsible for this method
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
C.2.10. Procedures for determining and recording the fuel consumption on laden voyages (voluntary monitoring):
Title of procedure
Determining and recording the fuel consumption on laden voyages
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
C.2.11. Procedures for determining and recording the fuel consumption for cargo heating (voluntary monitoring for chemical tankers):
Title of procedure
Determining and recording the fuel consumption for cargo heating
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
C.2.12. Procedures for determining and recording the fuel consumption for dynamic positioning (voluntary monitoring for oil tankers and ‘other ship types’):
Title of procedure
Determining and recording the fuel consumption for dynamic positioning
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
Table C.3
List of voyages
Title of procedure
Recording and safeguarding completeness of voyages
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording voyages, monitoring voyages, etc. A brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table C.4
Distance travelled
Title of procedure
Recording and determining the distance per voyage made
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording and managing distance information. A brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Data sources
Location where records are kept
Name of IT system used (where applicable)
Procedures for determining and recording the distance travelled when navigating through ice (voluntary monitoring):
Title of procedure
Determining and recording the distance travelled when navigating through ice
Reference to existing procedure
Version of existing procedure
Description of procedure (including recording and managing distance and winter conditions information. A brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
Table C.5
Amount of cargo carried and number of passengers
Title of procedure
Recording and determining the amount of cargo carried and/or the number of passengers
Reference to existing procedure
Version of existing procedure
Description of procedure (including recording and determining the amount of cargo carried and/or the number of passengers and the use of default values for the mass of cargo units, if applicable. A brief description of the procedure can be provided if already existing outside the monitoring plan)
Unit of cargo/passengers ( 34 )
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
Procedures for determining and recording the average density of the cargoes transported (voluntary monitoring for chemical tankers, bulk carriers and combination carriers):
Title of procedure
Determining and recording the average density of the cargoes transported
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording and managing cargo density information. A brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
Table C.6
Time spent at sea
Title of procedure
Determining and recording the time spent at sea from berth of port of departure to berth of the port of arrival
Reference to existing procedure
Version of existing procedure
Description of procedure (including recording and managing port departure and arrival information. A brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
Procedures for determining and recording the time spent at sea when navigating through ice (voluntary monitoring):
Title of procedure
Determining and recording the time spent at sea when navigating through ice
Reference to existing procedure
Version of existing procedure
Description of procedure (including recording and managing port departure and arrival and winter conditions information. A brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
PART D
DATA GAPS
Table D.1
Methods to be used to estimate greenhouse gas emissions and fuel consumption
Title of method
Method to be used to estimate greenhouse gas emissions and fuel consumption
Back-up monitoring method ( 35 )
Formulae used
Description of method to estimate greenhouse gas emissions and fuel consumption
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table D.2
Methods to be used to treat data gaps regarding distance travelled
Title of method
Method to treat data gaps regarding distance travelled
Formulae used
Description of method to treat data gaps
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table D.3
Methods to be used to treat data gaps regarding cargo carried
Title of method
Method to treat data gaps regarding cargo carried
Formulae used
Description of method to treat data gaps
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table D.4
Methods to be used to treat data gaps regarding time spent at sea
Title of method
Method to treat data gaps regarding time spent at sea
Formulae used
Description of method to treat data gaps
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)
PART E
MANAGEMENT
Table E.1
Regular check of the adequacy of the monitoring plan
Title of procedure
Regular check of the adequacy of the monitoring plan
Reference for procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.2
Procedures for data flow activities
Title of procedure
Procedures for data flow activities
Reference for procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.3
Procedures for risk assessment
Title of procedure
Procedures for risk assessment
Reference for procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.4
Control activities: Quality assurance and reliability of information technology
Title of procedure
Information Technology Management (e.g. access controls, back up, recovery and security)
Reference for procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of system used (where applicable)
List of relevant existing management systems
Table E.5
Control activities: Internal reviews and validation of data relevant to Regulation (EU) 2015/757
Title of procedure
Internal reviews and validation of data relevant to Regulation (EU) 2015/757
Reference for procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.6
Control activities: Corrections and corrective actions
Title of procedure
Corrections and corrective actions
Reference for procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.7
Control activities: Outsourced activities (if applicable)
Title of procedure
Outsourced activities
Reference for procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.8
Control activities: Documentation
Title of procedure
Documentation
Reference for procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
PART F
FURTHER INFORMATION
Table F.1
List of definitions and abbreviations
Abbreviation, acronym, definition
Explanation
Table F.2
Additional information
( 1 ) Status to be attributed by the IT system, as: ‘Working draft’, ‘Under revision’, ‘Final draft submitted to the verifier’, ‘Assessed by verifier’, ‘Modified without need for re-assessment’, ‘Submitted to the administering authority responsible for approval’, ‘Approved’.
( 2 ) As recorded under the IMO Unique Company and Registered Owner Identification Number Scheme.
( 3 ) The Registered Owner is the owner specified on a ship’s certificate of registry.
( 4 ) As recorded under the IMO Unique Company and Registered Owner Identification Number Scheme.
( 5 ) Select one of the following categories: ‘Passenger ship’, ‘Ro-ro ship’, ‘Container ship’, ‘Oil tanker’, ‘Chemical tanker’, ‘LNG carrier’, ‘Gas carrier’, ‘Bulk carrier’, ‘General cargo ship’, ‘Refrigerated cargo ship’, ‘Vehicle carrier’, ‘Combination carrier’, ‘Ro-pax ship’, ‘Container/ro-ro cargo ship’, ‘Other ship types’. Under the category ‘Passenger ship’, the sub-type ‘Passenger Cruise Ship’ is included for selection, if applicable. Under the category ‘Other ship types’, the sub-type ‘Offshore Ship’ is included for selection, if applicable.
( 6 ) Mandatory to benefit from the derogation for ice-class ships under Article 12(3-e) of Directive 2003/87/EC. Select one of the Polar Classes PC1 – PC7 or one of the Finnish-Swedish Ice Classes (IC, IB, IA or IA Super). To establish the correspondence between ice classes, HELCOM Recommendation 25/7 shall be used.
( 7 ) Ships should report the Technical Efficiency index EEDI or EEXI, and if this does not exist, EIV can be reported.
( 8 ) An additional contact person may be entered here.
( 9 ) Dropdown: Ship falling within the scope of the ISM Code [Yes/No]. In case Yes is selected, select one of the following categories: ‘Shipowner’, ‘ISM Company distinct from the shipowner’. In case No is selected ‘Shipowner’ applies.
( 10 ) Identification number as recorded under the IMO Unique Company and Registered Owner Identification Number Scheme.
( 11 ) The country of registration shall be identical to the country of registration as recorded under the IMO Unique Company and Registered Owner Identification Number Scheme.
( 12 ) Select one of the following categories: ‘Main engines’, ‘Auxiliary engines’, ‘Gas turbines’, ‘Boilers’, ‘Inert gas generators’, ‘Fuel cells’, ‘Waste incinerators’, ‘Other’.
( 13 ) Select one of the following categories: ICE (other), LNG Otto (dual fuel medium speed), LNG Otto (dual fuel slow speed), LNG Diesel (dual fuel slow speed), LBSI, Gas turbine, Boilers, Fuel Cells, Waste Incinerators, Inert Gas generators.
( 14 ) May include the identification number in case of multiple identical emission sources.
( 15 ) Select at least one of the following categories: ‘Heavy Fuel Oil (HFO)’, ‘Light Fuel Oil (LFO)’, ‘Diesel/Gas Oil (MDO/MGO)’,‘Liquefied Natural Gas (LNG)’, ‘Liquefied Petroleum Gas (Butane, LPG)’, ‘Liquefied Petroleum Gas (Propane, LPG)’, ‘H 2 (Fossil)’, ‘NH 3 (Fossil), ‘Methanol (Fossil)’, ‘Ethanol’, ‘Bio-diesel’, ‘Hydrotreated Vegetable Oil (HVO)’, ‘Liquified bio-methane as transport fuel (Bio-LNG)’, ‘Bio-methanol’, ‘Other Biofuel’, ‘Bio-H 2
’, ‘e-diesel’, ‘e-methanol’, ‘e-LNG’, ‘e-H 2
’, ‘e-NH 3
’, ‘e-LPG’, ‘e-DME’, ‘Non-fossil Other fuel’.
( 16 ) Select at least one of the following categories: ‘Heavy Fuel Oil (HFO)’, ‘Light Fuel Oil (LFO)’, ‘Diesel/Gas Oil (MDO/MGO)’,‘Liquefied Natural Gas (LNG)’, ‘Liquefied Petroleum Gas (Butane, LPG)’, ‘Liquefied Petroleum Gas (Propane, LPG)’, ‘H 2 (Fossil)’, ‘NH 3 (Fossil), ‘Methanol (Fossil)’, ‘Ethanol’, ‘Bio-diesel’, ‘Hydrotreated Vegetable Oil (HVO)’, ‘Liquified bio-methane as transport fuel (Bio-LNG)’, ‘Bio-methanol’, ‘Other Biofuel’, ‘Bio-H 2
’, ‘e-diesel’, ‘e-methanol’, ‘e-LNG’, ‘e-H 2
’, ‘e-NH 3
’, ‘e-LPG’, ‘e-DME’, ‘Non-fossil Other fuel’.
( 17 ) Confirm the use of default emission factors or insert an actual emission factor. For fossil fuels only the default emission factor for CO 2 can be used.
( 18 ) Confirm the use of default emission factors or insert an actual emission factor. For LNG fuels (fossil LNG, bio-LNG, e-LNG) the emissions factor for CH 4 shall be zero.
( 19 ) Confirm the use of default emission factors or insert an actual emission factor.
( 20 ) As reported under Table B.3
( 21 ) Where applicable, the description of the procedure must identify how actual emission factors listed under Table B.4 and B.5 are derived for approval, including the method by which compliance with the conditions and restrictions for diverging from default values in accordance with Annex I to Regulation (EU) 2015/757 is demonstrated.
( 22 ) Where applicable, the description of the procedure must identify how CO 2 emission factors are derived for approval, including the method by which compliance with the conditions set under Part C, point 1.2, of Annex II to Regulation (EU) 2015/757 is demonstrated.
( 23 ) Select either ‘Yes’ or ‘No’.
( 24 ) Select either ‘Yes’ or ‘No’.
( 25 ) Select ‘Yes’, ‘No’ or ‘Not applicable’.
( 26 ) As reported under Table B.3.
( 27 ) Select one of the following categories: ‘Main engines’, ‘Auxiliary engines’, ‘Gas turbines’, ‘Boilers’, ‘Inert gas generators’, ‘Fuel cells’, ‘Waste incinerators’, ‘Other’.
( 28 ) Select one or more of the following categories: ‘Method A: BDN and periodic stocktakes of fuel tanks’, ‘Method B: Bunker fuel tank monitoring on-board’, ‘Method C: Flow meters for applicable combustion processes’ or ‘Method D: Direct greenhouse gas emissions measurement’.
( 29 ) Select one of the following categories: ‘On-board measurement equipment’, ‘Fuel supplier’ or ‘Laboratory test’.
( 30 ) Select one of the following categories: ‘Measurement equipment’, ‘Fuel supplier’, ‘Laboratory test’.
( 31 ) Select one or more of the following categories: ‘Method A: BDN and periodic stocktakes of fuel tanks’, ‘Method B: Bunker fuel tank monitoring on-board’, ‘Method C: Flow meters for applicable combustion processes’ or ‘Method D: Direct greenhouse gas emissions measurement’.
( 32 ) Select one of the following categories: ‘Default value’ or ‘Ship specific estimate’.
( 33 ) Select either ‘Mass method’ or ‘Area method’.
( 34 ) For passenger ships, the ‘Unit of cargo/passengers’ shall be specified as ‘passengers’.
For ro-ro ships, container ships, oil tankers, chemical tankers, gas carriers, bulk carriers, refrigerated cargo ships, combination carriers, the ‘Unit of cargo/passengers’ shall be specified as ‘tonnes’.
For LNG carriers, container/ro-ro cargo ships, the ‘Unit of cargo/passengers’ shall be specified as ‘cubic metres’.
For general cargo ships, the ‘Unit of cargo/passengers’ shall be specified by selecting one of the following categories: ‘tonnes of deadweight carried’, ‘tonnes of deadweight carried and tonnes’.
For vehicle carriers, the ‘Unit of cargo/passengers’ shall be specified by selecting one of the following categories: ‘tonnes’, ‘tonnes and tonnes of deadweight carried’.
For ro-pax ships, the ‘Unit of cargo/passengers’ shall be specified as ‘tonnes’ and as ‘passengers’.
For other ship types, the ‘Unit of cargo/passengers’ shall be specified by selecting one of the following categories: ‘tonnes’, ‘tonnes of deadweight carried’.
( 35 ) Select one of the following categories: ‘Method A: BDN and periodic stocktakes of fuel tanks’, ‘Method B: Bunker fuel tank monitoring on-board’, ‘Method C: Flow meters for applicable combustion processes’, ‘Method D: Direct greenhouse gas emissions measurement’ or ‘Not applicable’. The selected category must be different from the category selected under ‘Chosen methods for greenhouse gas emissions and fuel consumption’ in Table C.2 (Monitoring of greenhouse gas emissions and fuel consumption – Methods used to determine emissions and fuel consumption of each emission source).