Establishment of the steering committee
Article 1
Open ↗The steering committee within the meaning of Article 25(1)(e) of Regulation (EU) 2020/1784, hereinafter referred to as ‘the committee’, is hereby established.
Source
Commission Implementing Decision (EU) 2025/921 of 19 May 2025 establishing the Service of Documents steering committee
Commission Implementing Decision (EU) 2025/921 of 19 May 2025 establishing the Service of Documents steering committee
Data as of 2026-07-04 · Compiled from an official source version. Later amendments or repeals may not be reflected; the official text prevails. · Read the official text ↗
Tasks
Article 2
Open ↗In accordance with Article 25(1)(e) of Regulation (EU) 2020/1784 the committee’s task is to ensure the operation and maintenance of the decentralised IT system in order to meet the objectives of this Regulation. In particular, it shall: (a) collaborate with / advise the Commission in relation to the operation and maintenance of the service of documents decentralised IT system according to Regulation (EU) 2020/1784; (b) bring about an exchange of experience and good practice between Member States’ authorities in the field of service of documents in civil and commercial matters in relation to the operation and maintenance of the service of documents decentralised IT system; (c) discuss technical matters, risks, and challenges, including implementation priorities, in light of the continued development and maintenance of the service of documents decentralised IT system and its components.
Membership
Article 3
Open ↗1. Members of the committee shall be Member States’ authorities competent at national, regional or local level in the field of service of documents in civil and commercial matters for the use of the decentralised IT system. 2. Member States’ authorities shall nominate their representatives and shall ensure that they provide a high level of expertise.
Chair
Article 4
Open ↗The committee shall be chaired by a representative of the Commission.
Operation
Article 5
Open ↗1. Meetings of the committee shall, in principle, be held on Commission premises or virtually, depending on the circumstances. 2. The Commission shall provide secretarial services to the committee. Commission officials from other departments with an interest in the proceedings may attend meetings of the committee and its sub-committees. 3. The committee may, by a simple majority of its members, decide that deliberations shall be public. 4. Minutes on the discussion on each point on the agenda and on the opinions delivered by the committee shall be meaningful and complete.
Sub-committees
Article 6
Open ↗The committee may set up sub-committees for the purpose of examining specific questions on the basis of terms of reference defined by the committee. Sub-committees shall report to the committee. They shall be dissolved as soon as their mandate is fulfilled.
Observers
Article 7
Open ↗1. Organisations and public entities other than Member States’ authorities may be granted an observer status by direct invitation. 2. Organisations and public entities appointed as observers shall nominate their representatives. 3. Observers and their representatives may be permitted by the Chair to take part in the discussions of the committee and its sub-committees and provide expertise. However, they shall not have voting rights and shall not participate in the formulation of recommendations or advice of the committee and its sub-committees.
Rules of procedure
Article 8
Open ↗The committee shall adopt its rules of procedure by a simple majority of its members. Sub-committees shall operate in compliance with the committee’s rules of procedure.
Professional secrecy and handling of classified information
Article 9
Open ↗The members of the committee and their representatives, as well as observers, are subject to the obligation of professional secrecy, laid down in the Treaties and their implementing rules, as well as with the Commission’s rules on security regarding the protection of Union classified information, laid down in Commission Decisions (EU, Euratom) 2015/443 ( 5 ) and 2015/444 ( 6 ) . Should they fail to respect these obligations, the Commission may take all appropriate measures.
Transparency
Article 10
Open ↗All relevant documents, including the agendas, the minutes and the participants’ submissions, shall be made available on a dedicated website. In particular, the agenda and other relevant background documents shall be published in due time ahead of the meeting, followed by timely publication of minutes. Exceptions to publication shall only be possible where it is deemed that disclosure of a document would undermine the protection of a public or private interest as defined in Article 4 of Regulation (EC) No 1049/2001 of the European Parliament and of the Council ( 7 ) .
Meeting expenses
Article 11
Open ↗1. Participants in the activities of the committee and sub-committees shall not be remunerated for those activities. 2. Travel and subsistence expenses incurred by participants in the activities of the committee and sub-committees shall be reimbursed by the Commission. Reimbursement shall be made in accordance with the provisions in force within the Commission and within the limits of the available appropriations allocated to the Commission departments under the annual procedure for the allocation of resources.
Entry into force
Article 12
Open ↗This Decision shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union .
Other acts of the same type
2014/260/EU: Commission Implementing Decision of 29 April 2014 on the clearance of the accounts of the paying agencies of Member States concerning expenditure financed by the European Agricultural Guarantee Fund (EAGF) for the 2013 financial year (notified under document C(2014) 2792)2014/885/EU: Commission Decision of 29 April 2014 on the State aid SA.34825 (2012/C), SA.34825 (2014/NN), SA.36006 (2013/NN), SA.34488 (2012/C) (ex 2012/NN), SA.31155 (2013/C) (2013/NN) (ex 2010/N) implemented by Greece for the Eurobank Group related to: Recapitalisation and Restructuring of Eurobank Ergasias S.A.; Restructuring aid to Proton bank through creation and capitalisation of Nea Proton and additional recapitalisation of New Proton Bank by the Hellenic Financial Stability Fund; Resolution of Hellenic Postbank through the creation of a bridge bank (notified under document C(2014) 2933) Text with EEA relevanceCouncil Implementing Decision 2014/238/CFSP of 28 April 2014 implementing Decision 2014/145/CFSP concerning restrictive measures in respect of actions undermining or threatening the territorial integrity, sovereignty and independence of Ukraine2014/227/EU: Commission Implementing Decision of 24 April 2014 on the non-approval of certain biocidal active substances pursuant to Regulation (EU) No 528/2012 of the European Parliament and of the Council Text with EEA relevance2014/236/EU: Commission Implementing Decision of 24 April 2014 concerning a Union financial contribution towards surveillance and other emergency measures implemented in Estonia, Latvia, Lithuania and Poland against African swine fever (notified under document C(2014) 2551)2014/234/EU: Council Implementing Decision of 23 April 2014 amending Implementing Decision 2011/344/EU on granting Union financial assistance to Portugal2014/235/EU: Council Implementing Decision of 23 April 2014 approving the update of the macroeconomic adjustment programme of PortugalCouncil Decision 2014/222/CFSP of 16 April 2014 amending Decision 2010/413/CFSP concerning restrictive measures against Iran2014/223/EU: Commission Implementing Decision of 16 April 2014 concerning exemptions from the extended anti-dumping duty on certain bicycle parts originating in the People's Republic of China pursuant to Commission Regulation (EC) No 88/97 (notified under document C(2014) 2474)2014/224/EU: Commission Implementing Decision of 16 April 2014 on the transfer of assigned amount units to the Party to the Kyoto Protocol holding account in the registry of Finland (notified under document C(2014) 2475)2014/253/EU: Decision of the European Parliament and of the Council of 16 April 2014 on the mobilisation of the European Globalisation Adjustment Fund, in accordance with Point 13 of the Interinstitutional Agreement of 2 December 2013 between the European Parliament, the Council and the Commission on budgetary discipline, on cooperation in budgetary matters and on sound financial management (application EGF/2012/004 ES/Grupo Santana from Spain)2014/254/EU: Decision of the European Parliament and of the Council of 16 April 2014 on the mobilisation of the European Globalisation Adjustment Fund, in accordance with Point 13 of the Interinstitutional Agreement of 2 December 2013 between the European Parliament, the Council and the Commission on budgetary discipline, on cooperation in budgetary matters and on sound financial management (application EGF/2012/007 IT/VDC Technologies from Italy)
Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.
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