Subject matter
This Regulation establishes the requirements necessary for the interoperability between the central system for the electronic submission and exchange of data, information and documents related to shipments of waste, as referred to in Article 27(3) of Regulation (EU) 2024/1157, and other systems or software.
It also lays down other technical and organisational requirements necessary for the practical implementation of such electronic submission and exchange of information and documents pursuant to that Regulation.
Definitions
1. The definitions set out in Article 3 of Regulation (EU) 2024/1157 shall apply.
2. For the purposes of this Regulation, the following definitions apply:
(1)
‘central system’ means a digital system for shipments of waste referred to in Article 27(3) of Regulation (EU) 2024/1157 and operated by the Commission;
(2)
‘local system’ means a system that is operated by a competent authority in accordance with Article 27(4) of Regulation (EU) 2024/1157 and that connects with the central system through an API;
(3)
‘systems’ means the central system and the local systems;
(4)
‘software’ means any software other than the central system or local system, which is used for the purpose of submitting and exchanging information and documents referred to in Article 27(1) of Regulation (EU) 2024/1157 and that connects with the central system via an API;
(5)
‘inspection system’ means a system that is operated by an inspection authority in a Member State or by the Commission, for the purposes of retrieving information and documents referred to in Article 27(1) of Regulation (EU) 2024/1157 and that connects with the central system through an API;
(6)
‘Graphical User Interface’ or ‘GUI’ means the visual interface used to access the central system directly through a website that is operated by the Commission as a part of the central system;
(7)
‘Application Programming Interface’ or ‘API’ means the technical interface used for machine-to-machine connection, that allows access to the central system;
(8)
‘eFTI platform’ means eFTI platform as defined in Article 3, point (10), of Regulation (EU) 2020/1056 of the European Parliament and of the Council ( 10 ) ;
(9)
‘movement document number’ means the number assigned in the systems to a specific submission of information in accordance with the movement document set out in Annex IB to the Regulation (EU) 2024/1157;
(10)
‘Annex VII document number’ means the number assigned in the systems to a specific submission of information in accordance with the form set out in Annex VII of Regulation (EU) 2024/1157;
(11)
‘user’ means any natural person using the central system, local system or other software;
(12)
‘Economic Operator Registration and Identification number (EORI number)’ means ‘Economic Operator Registration and Identification number (EORI number)’ as defined in Article 1, point (18), of Commission Delegated Regulation (EU) 2015/2446 ( 11 ) ;
(13)
‘operator’ means any natural or legal person, who carries out, plans to carry out or is involved in carrying out a shipment of waste, and acts as a notifier, a person who arranges a shipment, a carrier, a consignee, a waste producer or a waste management facility, irrespective of whether this person acts in a professional capacity or not, excluding competent authorities and authorities involved in inspections;
(14)
‘site’ means a location of an operator having a different address or name from the address or name indicated by such operator during their first registration in the systems or software, that is allowed under the respective national law to use the same main identification number as the operator concerned;
(15)
‘authorities’ means the competent authorities defined in Article 3, point (9), of Regulation (EU) 2024/1157 and authorities involved in inspections;
(16)
‘working day’ means any day from Monday to Friday excluding 1 January, 1 May, 15 August, 1 November, 25 December, 26 December.
Ownership and responsibilities for data, information and documents
Each user shall own and be responsible for the data, information and documents this user inserts or produces in the systems. Competent authorities shall own and be responsible for the data, information and documents inserted or produced on their behalf by users authorised to perform competent authority’s role in the systems.
In addition to the provisions of the first paragraph, national laws regulating liability of individuals acting on behalf of any natural or legal person, including competent authorities shall also apply.
Declaration on how to access the central system
1. By 3 February 2026, competent authorities shall declare to the Commission how they and users representing operators with a registered office in their Member State shall access the central system. For the purposes of such declaration, the competent authorities shall complete the form set out in Annex I to this Regulation.
2. After the date referred to in paragraph 1, a competent authority may change the declaration, in which case this authority shall submit to the Commission the revised declaration. The new rules on how to access the central system, indicated in the revised declaration shall start to apply 20 working days after the submission of the revised declaration, provided that the conditions set out in Articles 5 and 11 are met, unless the competent authority indicates, in the revised declaration, a specific date after 20 working days from the submission of the revised declaration.
3. A competent authority may indicate in the declaration referred to in paragraph 1 that this authority uses its local system only for the purpose of exchanging data, information and documents concerning the following:
(a)
shipments of waste referred to in Article 4(1), (2) and (3) of Regulation (EU) 2024/1157;
(b)
shipments of waste referred to in Article 4(4) and (5) of Regulation (EU) 2024/1157;
(c)
approving and refusing the requests of recovery facilities for pre-consent, as well as revoking pre-consents referred to in Article 14(8) and (10) of Regulation (EU) 2024/1157.
4. Where, in its declaration, a competent authority includes the indication referred to in paragraph 3 of this Article, local system operated by this authority shall not be required to comply with the following requirements of this Regulation:
(a)
Article 11(5) and (12), Article 15(5) and Article 16 where the declaration is made pursuant to paragraph 3, point (a) of this Article;
(b)
Article 11(5) and (12), Article 15(1) to (4), Article 15(6) to (8), Article 16, Article 17(5) to (11) and Article 17(13) and (14), where the declaration is made pursuant to paragraph 3, point (b) of this Article;
(c)
Article 10, Article 11(5) and (12), Article 14, Article 15, Article 17(2), (3) and (5) to (14), where the declaration is made pursuant to paragraph 3, point (c) of this Article.
User access obligations
1. Users who represent operators or competent authorities acting in the roles referred to in Article 10(1), first subparagraph, points (a), (b) and (c) and points (e) to (g) shall only access the central system in the manner indicated in the declaration of the competent authority referred to in Article 4(1).
2. Users who represent operators acting only in the role referred to in Article 10(1), first subparagraph, point (d) shall access the central system through GUI or using an eFTI platform interconnected with the central system through an API.
3. Users who represent authorities involved in inspections acting in the role referred to in Article 10(1), first subparagraph, point (h) may access the central system in one of the following ways:
(a)
through GUI;
(b)
using an inspection system or Authority Access Point, as defined in Article 1, point (11), of Commission Implementing Regulation (EU) 2024/1942 ( 12 ) , that are interconnected with the central system through an API, where the requirements mentioned in Article 11(5), first subparagraph, are fulfilled;
(c)
using an inspection system interconnected to an eFTI Gate, as defined in Article 1, point (12), of Implementing Regulation (EU) 2024/1942, that is interconnected to the central system through an API, where the requirements mentioned in Article 11(5), first subparagraph, are fulfilled.
4. Notwithstanding the provisions of paragraphs 1, 2 and 3, users representing operators may access the central system through API using software that allows such a connection under the following conditions:
(a)
the software complies with the relevant requirements of this Regulation;
(b)
it is indicated by a competent authority in the declaration submitted in accordance with Article 4(1) for exchanges of information and documents concerning shipments of waste, or certain shipments of waste.
5. Where the competent authority declares that this authority accesses the central system through the API, users representing that authority may still access the central system through GUI for the purposes of the following activities:
(a)
API configuration;
(b)
verification of whether the local system correctly interoperates with the central system.
User registration
1. Each user shall create a personal account in the system that this user uses to access the central system in accordance with Article 5 and Article 11(9).
2. Access to the data and information in the central system shall only be possible where a user represents operators or authorities. Each user may:
(a)
represent one or more operators;
(b)
represent one competent authority;
(c)
represent one authority involved in inspections;
(d)
represent a competent authority and an authority involved in inspections;
(e)
not represent any authority if it represents an operator.
3. The central system shall differentiate between the following types of users:
(a)
users that are authorised to add further users or remove users within an operator or an authority, referred to as master users;
(b)
users that are not authorised to add further users or remove users within an operator or an authority, referred to as standard users.
4. Master users shall, when authorising a new user to represent an operator or an authority, determine whether the newly added user is a master user or a standard user.
5. Each operator shall have at least one master user and each authority shall have at least two master users to ensure service in cases of absence of one of the master users.
Registration of operators and sites in the central system
1. Where an operator or one of sites of the operator involved in the shipment of waste is not registered in the central system, the user representing them shall provide to the competent authority of the Member State in which the operator concerned has a registered office, the data regarding that operator that are set out in Annex II, Part E, point 2 and shall request for the operator or the site of the operator concerned to be registered in the central system.
2. The competent authority referred to in paragraph 1 shall, no later than five working days from the receipt of the request referred to in paragraph 1, verify the information received and take one of the following actions:
(a)
register the operator, or the site of the operator, and authorise the first user to represent the operator or site concerned;
(b)
ask for additional information;
(c)
refuse the registration.
3. The competent authority referred to in paragraph 1 shall review the additional information received in accordance with paragraph 2, point (b), within three working days and shall take one of the following actions:
(a)
register the operator, or the site of the operator, and authorise the first user to represent the operator or site concerned;
(b)
refuse the registration.
4. The competent authority referred to in paragraph 1 shall inform the operator, or the site of the operator, of the action taken pursuant to paragraph 3 no later than five working days from the receipt of the request referred to in paragraph 1 or no later than three working days after having received the additional information pursuant to paragraph 2, point (b).
Where the competent authority refuses the registration of the operator, or the site of the operator, it shall inform the user requesting that registration about the reasons for the refusal.
5. Where the competent authority referred to in paragraph 1 authorises the first user to represent the operator or site concerned, such authorised user shall be a master user.
6. Where an operator based in a third country not connected to the central system is not registered in the central system, the Member State’s competent authority which in the context of a notification would act as competent authority of dispatch or destination, respectively, shall register the operator concerned based in the third country in the central system. The registration shall be performed at the request of the operator intending to act as a notifier or waste receiving facility, respectively, by recording in the central system the data of the operator referred to in Annex II Part E, point 2.
7. When registering operators in the central system, the competent authorities shall only verify whether the operator concerned exists and whether the user claiming to represent it is entitled to represent the operator concerned.
When registering a site of an operator in the central system, the competent authority shall, in addition to the information indicated in the first subparagraph, verify whether the site is actually linked with the operator concerned.
8. Where a Member State has more than one competent authority, that Member State shall lay down rules on the division of competences between the competent authorities carrying out the registration of operators having a registered office in the territory of that Member State in the central system.
9. Where there is more than one competent authority in a Member State, the user representing an operator having a registered office in the territory of that Member State, shall indicate which of the competent authorities is competent for the registration of the operator in accordance with the applicable national rules referred to in paragraph 8.
Registration of authorities in the central system
1. Where an authority of a Member State is not registered in the central system, users representing that authority shall request the registration of that authority and provide the Commission with the relevant information of that authority and indicate whether that authority is a competent authority or an authority involved in inspections.
2. The Commission shall, no later than five working days from the receipt of such request, verify the information received pursuant to paragraph 1 and take one of the following actions:
(a)
register the authority, authorise the authority to act in one or more of roles referred to Article 10(3) and (4) and authorise the first user to represent the authority concerned;
(b)
ask for additional information;
(c)
refuse the registration.
3. The Commission shall review the additional information received in accordance with paragraph 2, point (b), within three working days and shall take one of the following actions:
(a)
register the authority, authorise the authority to act in one or more of roles referred to Article 10(3) and (4) and authorise the first user to represent the authority concerned;
(b)
refuse the registration.
4. The Commission shall inform the authority of the decision on registration no later than five working days from the receipt of the request referred to in paragraph 1 or no later than three working days from the receipt of the information referred to in paragraph 2, point (b).
5. Where the Commission has authorised the first user to represent the authority concerned, such authorised user shall be a master user.
6. Where a competent authority of a third country not connected to the central system is not registered in the central system, the Commission shall register that competent authority in the central system no later than five working days from the receipt of request to register such authority.
The registration request shall be submitted by Member State’s competent authority which in the context of a notification would act as competent authority of dispatch, transit or destination, respectively. The competent authority of that Member State shall contact the Commission following a request of the operator that intends to export waste to such third country or to import from such third country and shall ensure the correctness of the information provided to the Commission.
Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.
