Commission Implementing Regulation (EU) 2025/1956 SECTION 11 — COMMUNICATION AND PUBLICATION

Article 38–Article 41 · 4 articles

Compiled from an official source version. Later amendments or repeals may not be reflected; the official text prevails. · Read the official text ↗

General rules on communications

Article 38

1. All notifications, communications, documents and information required for the implementation of Article 20(4) and Chapter 3, Section 1 of Regulation (EU) 2023/2411, Delegated Regulation C(2025) 9101 and this Regulation, shall be communicated to and by the Office through the digital system, unless otherwise expressly provided in these regulations. The execution of these notifications, communications, documents and information by the Office through the digital system shall occur by providing electronic access to them. The Office shall send an email alert to the addressees about the new notification, communication, document and information made available in the digital system by the Office, communicating to them also the data to access them. 2. Any notifications, communications, documents or information not covered by paragraph 1, shall be communicated to and by the Office via electronic mail, using the dedicated functional mailbox. 3. For official technical communications concerning geographical indications of craft and industrial products, each Member State shall communicate to the Office and to the Commission by 2 December 2025, to their respective dedicated functional mailboxes, one contact point comprising a department and address, a dedicated functional mailbox, and a departmental telephone number. The Member States shall keep the list of contact points up to date. This data shall only identify official functions, offices and departments. None of the data shall identify any natural persons, contact numbers or other data items. 4. Member States which have received a derogation from the national phase, in accordance with Article 19 of Regulation (EU) 2023/2411, shall, in addition to the information referred to in paragraph 3 of this Article, communicate to the Office and to the Commission, to their respective dedicated functional mailboxes, information regarding the single point of contact referred to in Article 19(5) of Regulation (EU) 2023/2411 by 2 December 2025. It shall comprise a department and address, a functional electronic mailbox address, and a departmental telephone number. Member States shall keep the information on these single points of contact up to date. This data shall only identify official functions, offices and departments. None of the data shall identify any natural persons, contact numbers or other data items. 5. The Office and the Commission may keep, store, share, make public and periodically circulate the complete list of such contact points, including sharing with its own services, other Union institutions and bodies, and all contact points on the list. The Office may require this data to be submitted through its digital system.

Submission and receipt of communications

Article 39

1. Any communications and submissions referred to in Regulation (EU) 2023/2411, Delegated Regulation C(2025) 9101 and this Regulation shall be deemed to have been made on the date on which they are received by the Office through its digital system or, where relevant, by the Commission to its dedicated functional mailbox. 2. Where a communication that is received is incomplete or illegible or where the Office has reasonable doubts as to the accuracy of the transmission, the Office shall inform the sender accordingly and shall invite the sender, within a period to be specified by the Office, to retransmit it through the digital system. Where that request is complied with within the period specified, the date of receipt of the initial transmission shall be deemed to be the date of filing or submission. 3. The Office shall confirm receipt of all notifications, communications, documents and information received through the digital system to the parties concerned through that digital system. 4. The Office shall assign a file number to each new application for registration, each amendment, or each submission of opposition, notice of comments, cancellation or appeal. 5. The confirmation of receipt shall include at least the following elements: (a) the file number; (b) the name concerned; (c) the type of product; (d) the date of receipt.

Exemption from the translation obligation

Article 40

1. The competent authority or the single point of contact of a Member State may request the Office, through a dedicated functional mailbox, not to provide the translations referred to in Article 16(5) and Article 17(4). Such request shall be submitted before 1 May 2026. In the request, the Member State shall indicate clearly by reference to the relevant articles the translations it does not wish to receive. 2. The request for exemption referred to in paragraph 1 may be wholly or partially withdrawn, in the same way as described in that paragraph.

Information to be made public

Article 41

The information that the Office is to make public, in accordance with Regulation (EU) 2023/2411, with Delegated Regulation C(2025) 9101 and with this Regulation, shall be made public through the IT system under Article 67 of Regulation (EU) 2023/2411, unless otherwise expressly provided.

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