Definitions
Article 49
For the purposes of this Chapter, ‘electronic database’ means one or more databases set up by Member States for the validation of data, in accordance with Article 109(1) of Regulation (EC) No 1224/2009.
Commission Implementing Regulation (EU) 2025/2196 TITLE VI — DATA AND INFORMATION
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CHAPTER I — Data validation
Validation of data
Article 50
1. Each Member State shall have in place and implement a data validation system that enables its competent authorities to comply with Article 109 of Regulation (EC) No 1224/2009. 2. The data validation system referred to in paragraph 1 shall meet the following minimum requirements: (a) include an electronic database for storing all validated data and data to be validated; (b) provide for validation procedures, as referred to in Article 52; (c) provide for data access procedures, as referred to in Article 53; and (d) ensure that all data stored in the electronic database referred to in Article 51 of this Regulation meets the format, quantity, and quality standards required under Regulation (EC) No 1224/2009, including standards for accuracy, completeness, consistency, and timely submission of data. 3. The validation system referred to in paragraph 1 shall be fully automated and use algorithms and other automatic mechanisms, including alert functions, that enable the competent authorities to promptly identify and investigate data inconsistencies, errors, and missing information, in accordance with Article 109(3) and (5) of Regulation (EC) No 1224/2009.
Electronic database for the purpose of validation of data
Article 51
1. The electronic database shall include functionalities necessary for validation. Additionally, the electronic database shall support listing, sorting, filtering, and browsing of the following data: (a) the date when the data was received by the competent authorities; (b) the date when the data was entered into the electronic database, if different from the date in point (a); (c) the date of any data cross-checking verification and analysis, if different from the date in points (a) or (b), in accordance with Article 109(1) and (2a) of Regulation (EC) No 1224/2009; (d) the date of any identified data inconsistency, errors, and missing information and the follow-up actions taken, if different from the date in point (c), in accordance with Article 109(3) and (5) of Regulation (EC) No 1224/2009; (e) the date of and reason for any correction to the recorded data, if different from the date in point (d), in accordance with Article 109(4) and (9) of Regulation (EC) No 1224/2009; and (f) the date when the data was validated, in accordance with Article 109(2a) of Regulation (EC) No 1224/2009. 2. Member States shall ensure that the electronic database is secure, regularly updated, capable of scaling to accommodate increasing data volumes, and, where possible, interoperable with other systems to facilitate data exchange and integration. 3. Member States shall ensure that their competent authorities responsible for operating the electronic database receive the necessary training and technical support to effectively perform their tasks. 4. Data included in the electronic database shall be retained for a minimum of three years, unless otherwise provided under the rules of the common fisheries policy or where retention is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings. 5. Whenever data are not automatically stored in the database as indicated in Article 109(7) of Regulation (EC) No 1224/2009, Member States shall ensure manual entry or digitisation within 20 days of receipt.
Validation procedures
Article 52
1. Member States shall apply, maintain, review, and ensure compliance with validation procedures established under national law. These validation procedures shall, at a minimum, include the business rules listed in paragraph 2, to be supplemented with additional business rules based on risk management, as included in the national plan for the implementation of the validation system, in accordance with Article 109(8) of Regulation (EC) No 1224/2009. 2. The following business rules shall be implemented by all Member States when validating data recorded under Regulation (EC) No 1224/2009: (a) there shall be an automatic verification of all data submission deadlines set out in Regulation (EC) No 1224/2009 and in this Regulation; (b) data validation shall be performed to ensure that vessel position data is transmitted to the FMC in accordance with the time intervals specified in Article 4 of Commission Delegated Regulation (EU) 2025/1766 ( 9 ) and in Articles 23 of this Regulation; (c) vessel position data shall be cross-checked: (1) with fishing logbook data to ensure that at least one logbook entry exists for each calendar day in which a vessel is absent from port; (2) against AIS data in order to detect any discrepancies in vessel location or activity; (d) vessel position data shall be analysed to determine when vessels enter fishing effort areas or fishing restricted areas and identify vessels whose speed and movements indicate that they may be engaged in unauthorised fishing activities within the fishing restricted area; (e) logbook data relating to fishing areas, fishing effort, fishing gear, and catches shall be cross-checked with applicable fishing licences and fishing authorisations, including authorisations issued under Regulation (EU) 2017/2403 of the European Parliament and of the Council ( 10 ) and other fishing authorisations referred to in Article 7a of Regulation (EC) No 1224/2009, to detect and investigate any inconsistency; (f) the return to port declaration shall be cross-checked with the prior notifications of arrival to ensure that, where legally required, a corresponding prior notification exists for each declared return to port; (g) the transmission time of the fishing logbook information, including any corrections thereof, shall be cross-checked against the vessel position data to verify that the master transmitted the data before entering port, or, for fishing vessels under 12 metres length overall, at the latest while in port and before landing starts; (h) catch data for each species, including the relevant geographical area in which the catches were taken, that are registered in fishing logbooks and landing declarations shall be cross-checked to identify and investigate potential data inconsistencies; for that cross-check, the relevant geographical area shall be the catch area, detailed at least to the level required for monitoring quota uptake and fishing effort; (i) catch data for each species, including the relevant geographical area in which the catches were taken, that are registered in landing declarations, sales notes and, where applicable, in take-over declarations and transport documents, shall be cross-checked to identify and investigate potential data inconsistencies; for that cross-check, the relevant geographical area shall be the catch area, detailed at least to the level required by the traceability rules in Article 58(5)(e) of Regulation (EC) No 1224/2009; when Member States use sales notes for catch reporting under Article 33(1) and (3) of Regulation (EC) No 1224/2009, the catch area shall meet the minimum detail necessary for monitoring quota uptake and fishing effort; (j) catch data for each species registered in fishing logbooks, landing declarations and transhipment declarations shall be cross-checked to identify and investigate potential data inconsistencies and breaches of the permitted margins of tolerance referred to in Articles 14 and 21 of Regulation (EC) No 1224/2009; and (k) transhipment declarations shall be cross-checked with applicable fishing authorisations to ensure that vessels are authorised to engage in transhipment activities. 3. When quantities of fishery products from a single fishing trip are reported in multiple landing declarations or transhipment declarations, or when quantities of fishery products from a single landing are reported in multiple sales notes, transport documents, or take-over declarations, the validation procedures referred to in paragraph 1 shall account for this by using any available unique fishing trip identification number. 4. The Commission may, at the request of one or more Member States, develop technical guidelines for data validation.
Access to data by the Commission and EFCA
Article 53
Member States shall ensure that the Commission and EFCA have, upon request, access to: (a) all business rules, including how those rules are defined, relevant legislation, and the location where validation results are stored; and (b) all validation results and follow-up measures, including markers indicating whether data items have been corrected, and, if applicable, links to infringement procedures.
CHAPTER II — Rules for the exchange of data between Member States, the Commission and EFCA
Scope
Article 54
This Chapter lays down detailed rules for the exchange of data between Member States, as well as between Member States and the Commission or EFCA, as referred to in Article 111 of Regulation (EC) No 1224/2009. It also includes rules for the submission of aggregated catch and fishing effort data to the Commission, as referred to in Article 33(2) and (4) of Regulation (EC) No 1224/2009.
Definitions
Article 55
For the purposes of this Chapter, the following definitions shall apply: (a) ‘transportation layer’ means the electronic network for fisheries data exchanges made available by the Commission to all Member States and EFCA for exchanging data in a standardised way; (b) ‘report’ means information recorded by electronic means; (c) ‘message’ means a report in its transmission format; (d) ‘request’ means an electronic message containing a query for a set of reports; (e) ‘implementation document’ means a document that describes detailed rules for implementing the different UN/FLUX (Fisheries Language for Universal eXchange) standard domains for electronic data exchanges, including data submission and validation procedures, as provided by the Commission after consulting the Member States.
General rules
Article 56
1. Exchange of all messages shall be based on the UN/FLUX standard provided by the United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT). The report formats to be used for each data domain shall be based on the relevant UN/FLUX domain standards as referred to in Annex XVII. 2. When exchanging messages for each data domain, Member States, and where applicable the Commission and EFCA shall use the report formats based on the relevant UN/FLUX domain standards as referred to in Annex XVII. They shall use the applicable XSD (XML Schema Definition) files, as well as the code lists and codes available on the Master Data Register page of the European Commission Fisheries website for all messages. 3. Member States, the Commission, and EFCA shall use the latest implementation documents available on the European Commission Fisheries website to exchange messages. 4. Member States, the Commission, and EFCA shall ensure that all transmitted reports and messages have a unique identifier. All reported dates and times shall be transmitted in Coordinated Universal Time (UTC). 5. When reports include information on Union fishing vessels, the CFR number shall be included in all transmissions of data between the Member State and the Commission concerning the fishing vessel, as required by Article 8(4) of Implementing Regulation (EU) 2017/218. 6. Without prejudice to obligations under other Union legal acts, Member States shall: (a) ensure that data received according to this Chapter are recorded in electronic-readable form and safely stored in electronic databases for at least three years unless otherwise provided under the rules of the common fisheries policy or where retention is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings; (b) take all necessary measures to ensure that the data are only used for purposes as provided for in this Regulation; and (c) take all necessary technical measures to protect such data against any accidental or illicit destruction, accidental loss, deterioration, distribution or unauthorised access. 7. The Commission shall ensure that EFCA has access, as appropriate, to all data transmitted by Member States under this Chapter. This provision is without prejudice to Member States’ obligations to exchange data electronically with EFCA where required under other Union legal acts.
Single authority
Article 57
1. In each Member State, the single authority referred to in Article 5(5) of Regulation (EC) No 1224/2009 shall be responsible for transmitting, receiving, managing, and processing all fishing logbook data, in accordance with Article 27 of this Regulation, and, where possible, all other data covered by this Chapter. 2. Member States shall exchange contact details of the single authority and shall also inform the Commission and EFCA of those contact details. 3. Any changes in the data and contact details referred to in paragraphs 1 and 2, respectively, shall be communicated to the Commission, EFCA and other Member States before they become effective
Transmission of messages
Article 58
1. All transmissions shall be fully automated and immediate, using the transportation layer. 2. Before transmitting a message, the sender shall perform an automatic check to verify that the message is correct according to the minimum set of validation rules as described in the relevant implementation documents. 3. The receiver shall inform the sender of the reception of the message by transmitting a response message based on UN/FLUX P1000-1: General Principles. The response message shall be in line with the specifications described in the relevant implementation documents and shall at least indicate if the message has been accepted or rejected. Where the receiver rejects a message, the sender shall investigate the reasons for the rejection and, where necessary, correct the data as needed without delay. The sender shall then send a new message with the corrected data, in line with the procedures described in the implementation documents. Response messages shall not be subject to further response. 4. When a technical failure occurs on the sender’s side and the sender can no longer exchange messages, the sender shall notify all receivers of the problem and immediately take appropriate actions to correct the issue. All messages that need to be delivered to a receiver shall be stored until the problem is resolved. After the repair of such a technical failure, the sender shall transmit unsent messages as soon as possible. 5. When a technical failure occurs on the receiver side and the receiver can no longer receive messages, the receiver shall notify all parties connected to the transportation layer of the problem and immediately take appropriate actions to correct the issue. After the repair of such a technical failure, the sender shall make all missing messages available upon request. 6. In the event of a transportation layer’s failure preventing data exchanges, the Commission shall notify all affected parties. Senders shall store all undelivered messages until the issue is resolved. Once the failure is repaired, the Commission shall inform all connected parties, and senders shall transmit any pending messages as soon as possible. 7. Member States and the Commission shall establish failover procedures for business continuity.
Corrections
Article 59
Member States shall send corrections to reports in accordance with Article 58 and the specifications and procedures described in the relevant implementation documents. Correction reports shall be clearly marked and identifiable, allowing them to be linked to the original report they correct or replace.
Exchange of vessel position data
Article 60
1. Member States shall set up and operate systems that allow exchanging data according to this Article. 2. The flag Member State shall use the Vessel Position Domain XSD (XML Schema Definition) based on the UN/FLUX P1000-7 as the format to transmit vessel position data to other Member States, the Commission, or EFCA. 3. Flag Member States shall, immediately upon receipt, ensure the automatic transmission to the Commission of the vessel position data provided in accordance with Article 21 of this Regulation. Coastal Member States monitoring jointly an area may specify a common destination for the transmission of the data to be provided in accordance with Article 21 of this Regulation. They shall inform the Commission and the other Member States concerned. 4. Member States shall transmit to the Commission vessel position data of fishing vessels flying their flag, as referred to in Article 111(3) of Regulation (EC) No 1224/2009. This access shall be maintained for a minimum of three years from the date each position was recorded, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings.
Exchange of fishing activity data
Article 61
1. Member States shall set up and operate systems that allow exchange of data according to this Article. 2. The flag Member State shall use the Fishing Activity Domain XML Schema Definition based on the UN/FLUX P1000-3 as the format to transmit fishing logbook, prior notifications, transhipment declaration, and landing declaration data to other Member States, the Commission, or EFCA, as referred to in Articles 14, 17, 19a, 21, and 23 to Regulation (EC) No 1224/2009, in accordance with Annex XV to this Regulation. 3. Upon receipt, flag Member States shall promptly forward the fishing logbook data, and any correction thereof, from fishing vessels flying their flag, for each fishing trip and starting with the last departure from port, to the coastal Member State in the waters of which fishing activities are conducted, and to the Commission. 4. Upon receipt, flag Member States shall promptly forward the landing or transhipment declaration data, and any correction thereof, from fishing vessels flying their flag, to the coastal Member State in the port of which the relevant landings or transhipments occurred, and to the Commission. 5. Upon receipt, flag Member States shall promptly forward prior notifications, and any correction thereof, from fishing vessels flying their flag to the coastal Member State in the port of which those fishing vessels intend to enter, and to the Commission. 6. Upon receipt, flag Member States shall promptly forward the fishing logbook data, and any correction thereof, from fishing vessels flying their flag, for each fishing trip and starting with the last departure from port, which operate in the waters under the sovereignty or jurisdiction of their flag Member States or beyond Union waters, to the Commission. 7. Upon receipt, flag Member States shall promptly forward the landing or transhipment declaration data, and any correction thereof, from fishing vessels flying their flag, whether the landing or transhipment occurred in a port of the flag Member State or a third country, to the Commission. 8. Upon receipt, flag Member States shall promptly forward prior notifications, and any correction thereof, from fishing vessels flying their flag that are entering their ports or the port of a third country to the Commission. 9. When a fishing vessel flying the flag of a Member State enters the Union waters of another coastal Member State during a fishing trip, the flag Member State shall grant access to the coastal Member State to all fishing activity data and exchange them, as referred to in Articles 110 and 111(1) of Regulation (EC) No 1224/2009, for the entire fishing trip, from departure until landing. This access shall be maintained for a minimum of three years following the start of the fishing trip, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings. 10. Member States shall transmit to the Commission all fishing activity data for fishing vessels flying their flag, as referred to in Article 111(3) of Regulation (EC) No 1224/2009, covering the entire fishing trip from departure until the landing is completed. This access shall be maintained for a minimum of three years following the start of the fishing trip, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings. 11. The flag Member State of a fishing vessel inspected by another Member State in accordance with Article 80 of Regulation (EC) No 1224/2009 shall, on request by the inspecting Member State, transmit to that Member State the electronic fishing activity data as referred to in Articles 110 and 111(1) of Regulation (EC) No 1224/2009 for the current fishing trip of the vessel from departure to the time of the request. 12. The requests referred to in this Article shall indicate whether the reply should provide the original data with corrections or only the consolidated data. The reply to the request shall be generated automatically and transmitted without delay by the requested Member State. 13. Masters of Union fishing vessels shall have secure access to their own fishing logbook information, transhipment declaration data, prior notification data, and landing declaration data stored in the database of the flag Member State at any time.
Exchange of sales-related data
Article 62
1. Member States shall set up and operate systems that ensure exchange of data according to this Article 2. Member States shall use the Sales Domain XML Schema Definition based on the UN/FLUX P1000-5 as the format to transmit sales notes data and take-over declarations data to other Member States, the Commission, or EFCA, as referred to in Articles 62 and 66 of Regulation (EC) No 1224/2009. 3. When a first sale or take-over takes place in the territory of a Member State other than the flag Member State, the Member State in whose territory the first sale or the take-over took place shall promptly upon receipt forward the sales notes and take-over declaration data as referred in Articles 64 and 66 of Regulation (EC) No 1224/2009 to the flag Member State and to the Commission. The sales notes shall also be forwarded to the Member State in whose territory the fishery products have been landed. 4. When a first sale takes place in the territory of the flag Member State, the flag Member State shall promptly upon receipt forward the sales notes data to the Member State in whose territory the fishery products have been landed and to the Commission. 5. When a first sale takes place outside the Union, the flag Member State shall promptly upon receipt forward the sales notes data to the Commission. 6. When a take-over takes place in the territory of the flag Member State or outside the Union, the flag Member State shall promptly upon receipt forward the take-over declaration data to the Commission. 7. Sales notes and take-over declaration data as referred to in paragraphs 3 and 4 shall be made available by the Member State in whose territory the first sale or the take-over took place, upon request, to the flag Member State, the Member State in whose territory the fishery products have been landed, and the Commission. This access shall be maintained for a minimum of three years following first sale or take-over, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings. 8. Sales notes and take-over declaration data as referred to in paragraphs 5 and 6 shall be made available by the flag Member State to the Commission. This access shall be maintained for a minimum of three years following the first sale or take-over, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings. 9. The requests referred to in this Article shall be generated automatically and transmitted without delay by the requested Member State.
Exchange of transport documents data
Article 63
1. Member States shall set up and operate systems that allow: (a) transmission of transport document messages; (b) receiving transport document messages for fishery products: (i) originating from vessels flying their flag or operating in the waters under their sovereignty or jurisdiction; (ii) transported from or to their territories; (iii) transited through their territories; (c) replying to requests by the Commission or EFCA; (d) replying to requests by other Member States. 2. Member States shall use the Sales Domain XML Schema Definition based on the UN/FLUX P1000-5 format to transmit transport document data, as referred to in Article 68 of Regulation (EC) No 1224/2009, to other Member States, the Commission, or EFCA.
Exchange of inspection and surveillance related data
Article 64
1. Member States shall set up and operate systems that allow exchange of data according to this Article. 2. Member States shall use the Inspection and Surveillance Domain XML Schema Definition based on the UN/FLUX P1000-8 as format to transmit inspection and surveillance report data to other Member States, the Commission, or EFCA, as referred to in Articles 71, 76, 78, 83, 110 and 111 of Regulation (EC) No 1224/2009. 3. When inspections or surveillance are conducted by a Member State other than the flag Member State, the inspecting Member State shall promptly forward the related inspection and surveillance report data to the flag Member State, the coastal Member State (if different from the inspecting Member State), and to the Commission, upon receipt. 4. When a fishing inspection of an operator fishing without a vessel, conducted in accordance with Annex VII, module 7, or a bluefin tuna farm inspection, conducted in accordance with Annex VII, module 8, takes place, the inspecting Member State shall promptly forward the inspection report data to the Commission upon receipt. 5. When a market inspection, conducted in accordance with Annex VII, module 4 takes place in a premises processing fishery products from a Member State other than the flag Member State, the inspecting Member State shall promptly forward the inspection report data to the flag Member State, the coastal Member State, the landing Member State (if different from the coastal Member State), and to the Commission, upon receipt. 6. When a transport inspection, in accordance with Annex VII, module 5, is conducted in a Member State other than the flag Member State, the inspecting Member State shall promptly forward the inspection report data to the flag Member State, the landing Member State, the coastal Member State (if different from the inspecting Member State), the Member State(s) of transit, the Member State of destination of the fishery products, and to the Commission, upon receipt. 7. When an inspection or surveillance is conducted by the flag Member State, that Member State shall promptly forward the inspection and surveillance report data to the Commission, upon receipt. 8. Inspection and surveillance report data shall be made available: (a) by the flag Member State and the inspecting Member State(s), upon request, to any of the Member States involved in inspection and surveillance; (b) by the flag Member State, upon request, to the Member State intending to conduct an inspection; (c) by the inspecting Member State and the flag Member State, upon request, to the Commission or EFCA; and (d) if conducted within the framework of a joint deployment plan (JDP), by EFCA, upon request, to the relevant Member State participating in that JDP. Access to such data shall be maintained for a minimum of three years following the inspection or surveillance, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings. 9. Without prejudice to international agreements that are binding upon the Union: (a) when an inspection or surveillance of a third-country vessel is conducted by a Member State, the Member State shall promptly forward the inspection and surveillance report data to the third country concerned, the Member State or third country where the inspection or surveillance took place (if different), and to the Commission, upon receipt; (b) inspection and surveillance report data concerning third-country vessels inspected or sighted by a Member State shall be made available for a minimum period of three years from the inspection or sighting by that Member State, upon request, to the coastal Member State (if different), any Member State intending to conduct an inspection, the Commission or EFCA; (c) inspection and surveillance report data related to fishing vessels of a flag Member State that were inspected or sighted by a third country shall be made available for a minimum period of three years from the inspection or sighting by the flag Member State, upon request, to the coastal Member State (if different), any Member State intending to conduct an inspection, the Commission or EFCA. 10. Replies to any request made under this Article shall be generated automatically and transmitted without delay by the requested Member State.
Transmission of aggregated catch data and fishing effort
Article 65
1. Member States shall use the XML Schema Definition based on the UN/FLUX P1000-12 standard to transmit aggregated catch and fishing effort data to the Commission, as referred to in Article 33(2) and (4) of Regulation (EC) No 1224/2009. 2. Reported catch quantities shall be based on the quantities landed. If catches are not yet landed, an estimated catch quantity shall be reported, with an indication of ‘retained on board’ or with an indication of ‘transhipped’, for catches transhipped and kept onboard after transshipment. A correction with the exact weight and landing country must be transmitted before the 15th day of the month following the landing. 3. When Union legislation requires the reporting of stocks or species in multiple catch reports at different aggregation levels, these stocks or species shall be reported in the most detailed report required.
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