Functioning and working method
Article 3
1. The Chair shall act as the representative of the Board and preside over its meetings. 2. The Board shall adopt its own rules of procedure and set up its working arrangements. The rules of procedure may be adopted and working arrangements set up once the Director-General has verified, on behalf of the Commission, that they are in accordance with the Commission’s internal rules for expert groups and that they ensure that the activities resulting from those rules and working arrangements are compatible with the available budget. 3. As regards the working arrangements referred to in paragraph 2, the Board shall adopt: (a) the arrangements for its cooperation with the national supervisory authorities and with the Board established in Article 18 of Regulation (EU) 2024/2803; (b) the arrangements for its engagement with operational stakeholders; (c) a data management plan laying down data collection and storing processes, including to ensure compliance with confidentiality rules. 4. The Board shall work on the basis of an annual work programme which it shall establish in accordance with the Commission’s priorities, after verification by the Director-General, on behalf of the Commission, that the requirements set out in Article 16(4) of Regulation (EU) 2024/2803 are fulfilled. 5. For the purpose of examining specific issues relevant to its work, the Board may set up sub-groups from among its members, on the basis of terms of reference which it shall determine after verification by the Director-General, on behalf of the Commission, that setting up such sub-groups is compatible with the available budget. Sub-groups shall be dissolved as soon as their mandate is fulfilled. 6. The Board, as well as its sub-groups, shall meet at the premises of the Commission. However, in exceptional cases meetings may be held elsewhere or online. 7. The attendance of members of the Board at its meetings, as well as at those of its sub-groups, is mandatory. Absences shall be covered by a justification which shall be sent to the Chair and the Secretariat. 8. The Board shall ensure, with the support of the Secretariat, that its methodology reflects the latest scientific standards. 9. Where Eurocontrol or the European Union Aviation Safety Agency are identified as the appropriate data provider, the Commission shall establish appropriate arrangements with Eurocontrol or the European Union Aviation Safety Agency for the collection, examination, validation and dissemination of that data. Such arrangements shall ensure that the Board has continuous access to that data.