INSTRUCTIONS TO COMPLETE AND SUBMIT A SALES NOTE
ANNEX XIXSupplementary provisions
ANNEX XIX INSTRUCTIONS TO COMPLETE AND SUBMIT A SALES NOTE The following minimum information shall be recorded in the sales note, in accordance with Articles 62 and 64 of Regulation (EC) No 1224/2009 and Title III, Chapter IV of this Regulation. This is without prejudice to any additional requirements set under the rules of the CFP or by the national authorities of a Member State or a third country, including the possibility for the competent authorities of the flag Member State, where appropriate, to supplement the available data prior to its exchange. Data element Mandatory (M), Optional (O) and CIF (Compulsory if applicable) Description of information to be recorded Sales identification (1) Unique identification number M A unique identification number for the sales note. (2) Country M Country in which the sales takes place, shall be provided in the ISO alpha-3 country code. (3) Location M The port or landing site in which the sales takes place. It shall be recorded using the codes published in the Master Data Register page of the European Commission Fisheries website. (4) Price M Total price of the transaction in this document, excluding taxes, expressed as a monetary value with maximum 2 decimals, and the currency used. (5) Sender M The sender’s VAT number, the sender’s tax identification number or other unique identifier. (6) Buyer’s name M Name and detailed address (street name, number, city, postal code, Member State or third country) of the first buyer (natural or legal person). (7) Buyer’s identification M The buyer’s VAT number, the buyer’s tax identification number or other unique identifier. (8) Provider’s name M Name and detailed address (street name, number, city, postal code, Member State or third country) of the operator or master of the catching vessel and, if different, the same information of the seller. (9) Provider’s identification M The provider’s VAT number, the provider’s tax identification number or other unique identifier shall be given. (10) Operator’s name M Name and detailed address (street name, number, city, postal code, Member State or third country) or an identification number of the operator responsible for the weighing under Article 60(5) of Regulation (EC) No 1224/2009. (11) Date M The date when the sales takes place. It shall be recorded in UTC. (12) Time O The time (including at least hours and minutes) when the sales takes place. It shall be recorded in UTC. (13) Sales batch O Reference to the relevant fish product. (14) Invoice reference O A reference number to the invoice or the sales’ contract, as defined by the Member State in which the transaction takes place. (15) Take-over declaration reference CIF Reference to the relevant take-over declaration. (16) Product identification M For all products subject to common marketing standards, at least the following information shall be reported: — FAO alpha-3 code of the species; — Product weight in kilograms, broken down by type of product presentation and state of processing and, where appropriate, the number of individuals ( 1 ) ; — Usage/destination for the fish. It shall be recorded using the codes published in the Master Data Register page of the European Commission Fisheries website. For BMS species, the destination cannot be for direct human consumption. — Presentation of the fish using the codes in table 1 of Annex I for fishery products; — Processing state using the codes in table 2 of Annex I for fishery products; — Size class: Legally sized (LSC) or below minimum conservation reference size (BMS). For fishery products below the minimum conservation reference size, the quantities in kilograms expressed in net weight, or, where appropriate, the number of individuals. Where fishery products are held in baskets, boxes, bins, cartons, sacks, bags, blocks or other containers, the net weight of the unit used shall also be recorded in kilograms product weight, and the precise number of such units. Vessel transport means (17) CFR number or Internal registration number (IR) CIF CFR identification of the fishing vessel, when required by Implementing Regulation (EU) 2017/218. For any other vessels, a unique internal national registration number must be provided instead. (18) Name of the vessel CIF The name of the vessel, where available. (19) External Identification M Port letters and number(s), in accordance with Article 7(1)(a) of this Regulation. (20) Vessel country M Flag State of the fishing vessel. (21) Contact party O Name and detailed address (street name, number, city, postal code, Member State or third country) of the master of the vessel. Fishing activity (22) Unique fishing trip identification number (Trip ID) M The EU fishing trip ID corresponding to the relevant fish products. Where a specific trip ID of a third country or RFMO is required, such trip ID(s) will also be provided. (23) Geographical area of capture M Location where the majority of the catch was taken during a fishing operation as referred to in annex XV(21) of this Regulation. The catch area shall be detailed at least to the level required by the traceability rules in Article 58(5)(e) of Regulation (EC) No 1224/2009. Where sales notes are used for catch reporting under Article 33(1) and (3) of Regulation (EC) No 1224/2009, the catch area must meet the minimum detail necessary for monitoring quota uptake and fishing effort. Area codes available on the Master Data Register page of the European Commission Fisheries website shall be used. Landing (24) Location M The port or landing site shall be recorded using the codes published in the Master Data Register page of the European Commission Fisheries website. (25) Date of the landing M The date of the start and the end of the activity shall be recorded where the activity took more than 24 hours. It shall be recorded in UTC. (26) Time of the landing O The time (including at least hours and minutes) of the start and the end of the activity shall be recorded where the activity took more than 24 hours. It shall be recorded in UTC. ( 1 ) In Baltic Sea (only for salmon) and in GFCM area (only for tunas, swordfish, and highly migratory sharks) and, if applicable, in other areas, number of fish caught per fishing operation shall be also recorded.