Interest Schemes Act 2016 s 78
s 78 Documents to be kept at registered office
(1) A management company shall keep at its registered office—
(a) all trust deeds or contractual agreements;
(b) all prospectuses or product disclosure statements;
(c) all certificates issued under this Act;
(d) all registers, statutory books, records and documents as required under this Act;
(e) all minutes of all meetings and resolutions of interest holders;
(f) the copies of all written communications to all interest holders or all holders of the same class of shares;
(g) the copies of all financial statements of the scheme; and
(h) the accounting records of the scheme required under section 51.
(2) The documents referred to in subsection (1) shall be kept at the registered office for a period of at least seven years, unless otherwise stated in the other provisions of this Act.
(3) Any document referred to in subsection (1) may be kept at a place other than at the registered office of a management company provided that prior notice to the Registrar has been given within fourteen days of the change.
(4) A management company that contravenes this section commits an offence and shall, on conviction, be liable to a fine not exceeding fifty thousand ringgit and, in the case of a continuing offence, to a further fine not exceeding five hundred ringgit for each day during which the offence continues after conviction.
Malay text (authoritative)
Dokumen hendaklah disimpan di pejabat berdaftar
(1) Syarikat pengurusan hendaklah menyimpan di pejabat berdaftarnya—
(a) semua surat ikatan amanah atau perjanjian kontraktual;
(b) semua prospektus atau pernyataan penzahiran produk;
(c) semua perakuan yang dikeluarkan di bawah Akta ini;
(d) semua daftar, buku berkanun, rekod dan dokumen sebagaimana yang dikehendaki di bawah Akta ini;
(e) semua minit semua mesyuarat dan ketetapan pemegang kepentingan;
(f) salinan semua komunikasi bertulis kepada semua pemegang kepentingan atau semua pemegang syer kelas yang sama;
(g) salinan semua penyata kewangan skim itu; dan
(h) rekod perakaunan skim yang dikehendaki di bawah seksyen 51.
(2) Dokumen yang disebut dalam subseksyen (1) hendaklah disimpan di pejabat berdaftar bagi tempoh sekurang-kurangnya tujuh tahun, melainkan jika dinyatakan selainnya dalam peruntukan lain Akta ini.
(3) Mana-mana dokumen yang disebut dalam subseksyen (1) boleh disimpan di tempat selain di pejabat berdaftar syarikat pengurusan dengan syarat bahawa suatu notis awal kepada Pendaftar
telah diberikan dalam masa empat belas hari selepas tarikh perubahan itu.
(4) Syarikat pengurusan yang melanggar seksyen ini melakukan suatu kesalahan dan boleh, apabila disabitkan, didenda tidak melebihi lima puluh ribu ringgit dan, dalam hal suatu kesalahan yang berterusan, didenda selanjutnya tidak melebihi lima ratus ringgit bagi setiap hari kesalahan itu berterusan selepas sabitan.
Read this section in the full act → · Open Part VII →
Find Act 778 on lom.agc.gov.my ↗
Text as at 1 March 2018 (LOM reprint); amendments made after that date may not be incorporated.
Source: Laws of Malaysia, Attorney General's Chambers of Malaysia (lom.agc.gov.my). Not a copy of the Gazette printed by the Government Printer (Interpretation Acts 1948 and 1967, s 61).
