Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance)

Article 1

The minimum requirements for the data to be entered in the national electronic registers established by Member States in accordance with Article 16(1) of Regulation (EC) No 1071/2009 shall be as set out in the Annex to this Decision.

Article 2

This Decision is addressed to the Member States.

ANNEX

ANNEX
Data category
Data item
Additional description of data field
Length
Transport undertaking
Name
Free text alpha-numeric field
1-100
Legal form
Free text alpha-numeric field
1-50
Address
Address
Free text alpha-numeric field
1-150
Postal code
Free text alpha-numeric field
1-10
City
Free text alpha-numeric field
1-50
Country code
Selected from two letter code ISO 3166-1 alpha 2
2
Authorisation
Type
Declaration of:
—
‘Community licence for passenger transport’
—
‘National licence for passenger transport’
or:
—
‘Community licence for goods transport’
—
‘National licence for goods transport’
1-50
Serial number of Community licence
Free text alpha-numeric field
1-20
Start date of Community licence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry date of Community licence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Number of vehicles covered
Free text numeric field
1-4
Vehicle registration number  ( *1 )
Free text alpha-numeric field
1-15
Authorisation status
Declaration of
—
‘Active’
—
‘Suspended’
—
‘Withdrawn’
—
‘Expired’
—
‘Lost/stolen’
—
‘Annulled’
—
‘Returned’
1-20
Date of withdrawal of the Community licence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Date of suspension of the Community licence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry date of suspension of the Community licence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Reason for suspension or withdrawal of the Community licence
Declaration of:
—
‘No effective and stable establishment’
—
‘No appropriate financial standing’
—
‘No requisite professional competence’
—
‘Not of good repute’
—
‘Other’
1-100
Serial number of certified true copy of Community licence
Free text alpha-numeric field
1-20
Date of withdrawal of certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry date of withdrawal of certified copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Legal representative of the undertaking (where appropriate)  ( *2 )
First given name
Free text alpha-numeric field
1-100
Family name(s)
Free text alpha-numeric field
1-100
Date of birth
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Place of birth
Free alpha text
1-50
Transport Manager
First given name
Free text alpha-numeric field
1-100
Family name(s)
Free text alpha-numeric field
1-100
Date of birth
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Place of birth
Free alpha text
1-50
Number of certificate of professional competence
Free text alpha-numeric field
1-20
Date of issue of the certificate of professional competence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Country of issue of the certificate of professional competence
Selected from two letter code ISO 3166-1 alpha 2
2
Serious infringement
Category
Alpha-numeric field using coded values
Type
Alpha-numeric field using coded values
Date of infringement
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Date of check where infringement has been ascertained
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Member State in which infringement was ascertained
Selected from two letter code ISO 3166-1 alpha 2
2
Reason why loss of good repute is a disproportionate response  ( *3 )
Free text alpha-numeric field
1-500
Unfit Person
First given name
Free text alpha-numeric field
1-100
Family name(s)
Free text alpha-numeric field
1-100
Date of birth
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Place of birth
Free alpha text
1-50
Number of certificate of professional competence
Free text alpha-numeric field
1-20
Date of issue of the certificate of professional competence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Country of issue of the certificate of professional competence
Selected from two letter code ISO 3166-1 alpha 2
2
Reason for declaration of unfitness
Declaration of either:
—
‘Infringement of national rules’
—
‘Infringement of Community rules’
1-100
Current rehabilitation measure
Declaration of either:
—
‘Repeat training’
—
‘Additional training’
—
‘Relicensing’
—
‘Additional conditions on licence’
—
‘Other’
1-100
Start date of declaration of unfitness
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
End date of declaration of unfitness
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
( *1 )   It is not mandatory to register the data related to vehicle registration numbers.
( *2 )   See Article 16(2)(c) of the Regulation (EC) No 1071/2009.
( *3 )   No personal data other than necessary data relating to the Transport Manager shall be included in this field.

Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance)

Schedules & Appendices

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