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Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance)

Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance)

Decision · 3 articles

In forceLast amended 2024-03-06

Version history

  1. Superseded version
  2. In force

Data as of 2026-11-02 · Compiled from an official source version. Later amendments or repeals may not be reflected; the official text prevails. · Read the official text ↗

Article 1

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The minimum requirements for the data to be entered in the national electronic registers established by Member States in accordance with Article 16(1) of Regulation (EC) No 1071/2009 shall be as set out in the Annex to this Decision.

Supplementary provisions

ANNEXSupplementary provisions

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ANNEX Data category Data item Additional description of data field Length Transport undertaking Name Free text alpha-numeric field 1 -100 Legal form Free text alpha-numeric field 1 -50 Number of people employed Free text numeric field 1 -7 Risk rating Free text numeric field 1 -5 Risk rating band Declaration of either — ‘Grey’ — ‘Green’ — ‘Amber’ — ‘Red’   Total number of Managed Vehicles Free text numeric field 1 -6 Address Address Free text alpha-numeric field 1 -150 Postal code Free text alpha-numeric field 1 -10 City Free text alpha-numeric field 1 -50 Country code Selected from two letter code ISO 3166-1 alpha 2 2 Authorisation Type Declaration of: — ‘Community licence for passenger transport’ — ‘National licence for passenger transport’ or: — ‘Community licence for goods transport’ — ‘Community licence for goods transport, exclusively ≤3,5 t’ — ‘National licence for goods transport’   Serial number of Community licence  ( 1 ) Free text alpha-numeric field 1 -20 Start date of Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Expiry date of Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Number of vehicles managed under the authorisation Free text numeric field 1 -6 Vehicle registration number Free text alpha-numeric field 1 -15 Authorisation status Declaration of — ‘Active’ — ‘Suspended’ — ‘Withdrawn’ — ‘Expired’ — ‘Lost/stolen’ — ‘Annulled’ — ‘Returned’   Date of withdrawal of the Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Date of suspension of the Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Expiry date of suspension of the Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Reason for suspension or withdrawal of the Community licence Declaration of: — ‘No effective and stable establishment’ — ‘No appropriate financial standing’ — ‘No requisite professional competence’ — ‘Not of good repute’ — ‘Other’   Serial number of certified true copy of Community licence  ( 2 ) Free text alpha-numeric field 1 -20 Start Date of the certified true copy Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Expiry Date of the certified true copy Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Date of withdrawal of certified true copy Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Suspension Date of the certified true copy Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Expiry date of the suspension of the certified true copy Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Legal representative of the undertaking (where appropriate)  ( 3 ) First given name Free text alpha-numeric field 1 -100 Family name(s) Free text alpha-numeric field 1 -100 Date of birth Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Place of birth Free text alpha-numeric field 1 -50 Transport Manager First given name Free text alpha-numeric field 1 -100 Family name(s) Free text alpha-numeric field 1 -100 Date of birth Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Place of birth Free alpha text 1 -50 Number of certificate of professional competence Free text alpha-numeric field 1 -20 Date of issue of the certificate of professional competence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Country of issue of the certificate of professional competence Selected from two letter code ISO 3166-1 alpha 2 2 Validity of certificate of professional competence Declaration of either: — ‘Valid’ — ‘Invalid’   Serious infringement Category Alpha-numeric field using coded values   Type Alpha-numeric field using coded values   Date of infringement Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Date of check where infringement has been ascertained Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Member State in which infringement was ascertained Selected from two letter code ISO 3166-1 alpha 2 2 Reason why loss of good repute is a disproportionate response  ( 4 ) Free text alpha-numeric field 1 -500 Unfit Person First given name Free text alpha-numeric field 1 -100 Family name(s) Free text alpha-numeric field 1 -100 Date of birth Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Place of birth Free alpha text 1 -50 Number of certificate of professional competence Free text alpha-numeric field 1 -20 Date of issue of the certificate of professional competence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Country of issue of the certificate of professional competence Selected from two letter code ISO 3166-1 alpha 2 2 Reason for declaration of unfitness Declaration of either: — ‘Infringement of national rules’ — ‘Infringement of Community rules’   Current rehabilitation measure Declaration of either: — ‘Appropriate training of at least three months’ — ‘Exam on the subjects listed in part I of Annex I to Regulation (EC) No 1071/2009’   Start date of declaration of unfitness Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 End date of declaration of unfitness Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 ( 1 )    The number shall be printed in the same format as it is recorded in the national register in any document produced to be kept inside the vehicle. ( 2 )    The number shall be printed in the same format as it is recorded in the national register in any document produced to be kept inside the vehicle. ( 3 )    See Article 16(2), point (c), of Regulation (EC) No 1071/2009. ( 4 )    This field shall include no personal data other than the necessary data relating to the Transport Manager.

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Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.

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