Rules of membership of the monitoring committee
1. When formulating the rules of membership of the monitoring committee, Member States shall take into account the involvement of partners that have been involved in the preparation of the programmes and shall aim to promote equality between men and women and non-discrimination.
2. As regards the monitoring committees of European territorial cooperation programmes, partners may be represented by umbrella organisations at Union or transnational level for interregional and transnational cooperation programmes. Member States may involve partners in the preparations of the monitoring committee, in particular through their participation in coordination committees at national level organised in the participating Member States.
Rules of procedure of the monitoring committee
When formulating the rules of procedure, monitoring committees shall take into account the following elements:
(a)
the members’ voting rights;
(b)
the notice given of meetings and the transmission of documents, which, as a general rule, shall not be less than 10 working days;
(c)
the arrangements for publication and accessibility of the preparatory documents submitted to the monitoring committees;
(d)
the procedure for adoption, publication and accessibility of the minutes;
(e)
the arrangements for the establishment and activities of working groups under the monitoring committees;
(f)
the provisions on conflict of interest for partners involved in monitoring, evaluation and calls for proposals;
(g)
the conditions, principles and arrangements for reimbursement rules, capacity building opportunities and use of technical assistance.
