Template of the monitoring plan
1. For the purposes of submitting the monitoring plan pursuant to Articles 8 of Regulation (EU) 2023/1805, companies shall use an electronic version of the template in the Annex to this Regulation that will be accessible in the FuelEU database.
2. For the purposes of recording the assessed monitoring plan in the FuelEU database pursuant to Article 11(3) of Regulation (EU) 2023/1805, verifiers shall use an electronic version of the template of the monitoring plan set out in the Annex to this Regulation.
ANNEXSupplementary provisions
ANNEX
TEMPLATE FOR MONITORING PLANS
PART A
REVISION RECORD SHEET
Version No
Reference date
Status at reference date ( 1 )
Reference to Chapters where revisions or modifications have been made, including a brief explanation of changes
PART B
BASIC DATA
Table B.1.
Identification of the ship and shipowner details
Name of the ship
IMO Ship identification number
Port of registry
Home port (if not identical with port of registry)
Name of the shipowner ( 2 )
Shipowner’s tax number (voluntary)
Contact person for the shipowner (voluntary)
Address (voluntary)
City (voluntary)
State/Province/Region (voluntary)
Telephone number (voluntary)
Email address (voluntary)
IMO Unique Company and Registered Owner identification number of the registered owner ( 3 )
Country of registration of the registered owner ( 2 )
Type of the ship ( 4 )
Deadweight (in metric tonnes)
Gross Tonnage
Classification Society (voluntary)
Ice class (voluntary) ( 5 )
Flag State (voluntary)
Technical Efficiency (voluntary) ( 6 )
Voluntary open description field for additional information about the characteristics of the ship ( 7 )
Table B.2.
Company information
Name of the company
Nature of the company ( 8 )
IMO Unique Company and Registered Owner identification number of the company ( 9 )
Country of Registration of the company ( 10 )
Company tax number (voluntary)
Contact person
Address
City
State/Province/Region
Postcode/ZIP
Country
Telephone number
Email address
Table B.3.
Fuel Consumers description
N° Fuel consumer unit
Name of fuel consumer unit
Fuel consumer type ( 11 )
Fuel consumer unit class ( 12 )
Technical description of fuel consumer unit (performance/power, specific fuel oil consumption (SFOC), year of installation, identification number in case of multiple identical emission sources, etc. ( 13 )
(Potential) Fuel types used ( 14 )
Table B.4.
Equipment to allow connection to on-shore power supply
( 15 )
OPS equipment reference no.
OPS equipment
(name, type)
Technical description of OPS equipment specified voltage and frequency, including the gear specified in IEC/IEEE 80005-1 (High Voltage) and IEC/IEEE 80005-3 (Low Voltage) and position onboard
Standards ( 16 )
Table B.5.
Zero-emission technology (ZET)
( 17 )
Zero-emission technology reference no.
Zero-emission technology
(name, type) ( 18 )
Technical description of zero-emission technology ( 19 )
Table B.6.
Established total electrical power demand of the ship at berth
( 20 )
( 21 )
Established total electrical power demand of the ship at berth (kW)
Data Source
Table B.7.
Description of Wind Assisted Propulsion systems (WAPS) (when applicable)
WAPS reference no.
WAPS (name, type) ( 22 )
WAPS installation date
Technical description of WAPS
Pwind ( 23 )
Pprop ( 23 )
Table B.8.
Procedures, systems and responsibilities used to update the completeness of the list of fuel consumers, OPS equipment, zero-emission technology and WAPS
Title of procedure
Managing the completeness of the list of fuel consumers, OPS equipment, zero-emission technology and WAPS
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table B.9.
Procedures for monitoring and reporting the well-to-tank and tank-to-wake emission factors of energy to be used on-board, in accordance with the methods specified in Article 10 and Annexes I and II
Title of procedure
Monitoring and reporting the well-to tank and tank-to-wake emission factors of energy to be used on-board
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
PART C
ACTIVITY DATA
C.1.
Monitoring of energy consumption
Table C.1.1.
Methods used to determine fuel consumption of each fuel consumer
N° fuel consumer unit ( 24 )
Name of fuel consumer unit
fuel consumer type ( 25 )
Monitoring method ( 26 )
Table C.1.2.
Procedures for determining fuel bunkered and fuel in tanks
Title of procedure
Determining fuel bunkered and fuel in tanks
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table C.1.3.
Regular cross-checks between bunkering quantity as provided by BDN and bunkering quantity indicated by on-board measurement
Title of procedure
Regular cross-checks between bunkering quantity as provided by BDNs and bunkering quantity indicated by on-board measurement
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Table C.1.4.
Method for determination of fuel density
Fuel type/tank
Method to determine actual density values of fuel bunkered ( 27 )
Method to determine actual density values of fuel in tanks ( 28 )
Table C.1.5.
Level of uncertainty associated with fuel monitoring
Monitoring method ( 29 )
Approach used ( 30 )
Value of uncertainty
Table C.1.6.
Procedures for monitoring energy provided by on-shore power supply (OPS) (where applicable)
Title of procedure
Monitoring energy provided by on-shore power supply (OPS)
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table C.1.7.
Procedures for monitoring energy provided by a zero-emission technology (where applicable)
Title of procedure
Monitoring energy provided by a zero-emission technology
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table C.1.8.
Procedures for monitoring fuel consumption of each Fuel consumer when sailing in ice conditions
( 31 )
Title of procedure
Monitoring fuel consumption of each fuel consumer when sailing in ice conditions
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
C.2.
General procedures for measurements
Table C.2.1.
Description of the measurement instruments involved
Measurement equipment (name)
Elements applied to (e.g. fuel consumer units, tanks, substitute sources of energy or a zero-emission technology)
Technical description
(specification, calibration methods and intervals, maintenance intervals)
Table C.2.2.
Procedures for recording, retrieving, transmitting, and storing information regarding measurements
Title of procedure
Recording, retrieving, transmitting and storing information regarding measurements
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table C.2.3.
Procedures for ensuring quality assurance of measuring equipment
Title of procedure
Ensuring quality assurance of measuring equipment
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
C.3.
Navigation
Table C.3.1.
Procedures for determining and recording the list of voyages
Title of procedure
Recording and safeguarding completeness of voyages
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording voyages, monitoring voyages etc.) (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table C.3.2.
Procedures for determining and recording the Distance travelled
( 32 )
Title of procedure
Recording and determining the distance per voyage made
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording and managing distance information) (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table C.3.3.
Procedures for determining and recording the date, time and position when entering and leaving the ice conditions, the distance travelled when sailing in ice conditions
( 33 )
Title of procedure
Determining and recording the distance travelled when sailing in ice conditions
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording and managing distance and winter conditions information) (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
Table C.3.4.
Procedures for determining and recording the time spent at sea and at berth
( 34 )
Title of procedure
Determining and recording the time spent at sea from berth of port of departure to berth of the port of arrival, and time spent at berth (quayside and anchorage)
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording and managing port departure and arrival information) (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)
PART D
DATA GAPS
Table D.1.
Methods to be used to estimate fuel consumption
Title of method
Method to be used to estimate fuel consumption
Back-up monitoring method ( 35 )
Formulae used
Description of method to estimate fuel consumption
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table D.2.
Methods to be used to estimate energy consumption from OPS and ZET (where applicable)
Title of method
Method to be used to estimate energy consumption
Back-up monitoring method
Formulae used
Description of method to estimate energy consumption
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table D.3.
Methods to be used to treat data gaps regarding distance travelled
Title of method
Method to treat data gaps regarding distance travelled
Formulae used
Description of method to treat data gaps
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table D.4.
Methods to be used to treat data gaps regarding the date, time and position when entering and leaving the ice conditions, the distance travelled when sailing in ice conditions
Title of method
Method to treat data gaps regarding the date, time and position when entering and leaving the ice conditions, the distance travelled when sailing in ice conditions
Formulae used
Description of method to treat data gaps
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)
Table D.5.
Methods to be used to treat data gaps regarding time spent at sea and time spent at berth (quayside and anchorage) (where applicable)
Title of method
Method to treat data gaps regarding time spent at sea and time spent at berth (quayside and anchorage)
Formulae used
Description of method to treat data gaps
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)
PART E
MANAGEMENT
Table E.1.
Regular check of the adequacy of the monitoring plan
Title of procedure
Regular check of the adequacy of the monitoring plan
Reference to existing procedure
Version of existing procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.2.
Procedures for data flow activities
Title of procedure
Procedures for data flow activities
Reference for procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.3.
Procedures for risk assessment
Title of procedure
Procedures for risk assessment
Reference for procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.4.
Control activities: Quality assurance and reliability of information technology
Title of procedure
Information Technology Management (e.g. access controls, back up, recovery and security)
Reference for procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for data maintenance
Location where records are kept
Name of system used (where applicable)
List of relevant existing management systems
Table E.5.
Control activities: Internal reviews and validation of relevant data
Title of procedure
Internal reviews and validation of FuelEU relevant data
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.6.
Control activities: Corrections and corrective actions
Title of procedure
Corrections and corrective actions
Reference to existing procedure
Version of existing procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.7.
Control activities: Outsourced activities (if applicable)
Title of procedure
Outsourced activities
Reference to existing procedure
Version of existing procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
Table E.8.
Control activities: Documentation
Title of procedure
Documentation
Reference to existing procedure
Version of existing procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)
PART F
FURTHER INFORMATION
Table F.1.
List of definitions and abbreviations
Abbreviation, acronym, definition
Explanation
( 1 ) Select one of the following categories: ‘Working draft’, ‘Under revision’, ‘Final draft submitted to the verifier’, ‘Assessed by verifier’.
( 2 ) As recorded under the IMO Unique Company and Registered Owner Identification Number Scheme.
( 3 ) The Registered Owner is the owner specified on a ship’s certificate of registry.
( 4 ) Select one of the following categories: ‘Passenger ship’, ‘Ro-ro ship’, ‘Container ship’, ‘Oil tanker’, ‘Chemical tanker’, ‘LNG carrier’, ‘Gas carrier’, ‘Bulk carrier’, ‘General cargo ship’, ‘Refrigerated cargo ship’, ‘Vehicle carrier’, ‘Combination carrier’, ‘Ro-pax ship’, ‘Container/ro-ro cargo ship’, ‘Other ship types’. Under the category ‘Passenger ship’, the sub-type ‘Cruise Passenger Ship’ should be included.
( 5 ) Mandatory if the company requests to exclude the additional energy due to the ship’s ice class and/or due to sailing in ice conditions from the calculation of the compliance balance set out in Annex IV of Regulation (EU) 2023/1805. Select one of the Polar Classes PC1 – PC7 or one of the Finnish-Swedish Ice Classes (IC, IB, IA or IA Super). To establish the correspondence between ice classes, HELCOM Recommendation 25/7 shall be used.
( 6 ) Ships should report the Technical Efficiency index EEDI or EEXI, and if this do not exist, EIV can be reported.
( 7 ) An additional contact person may be entered here.
( 8 ) Companies can select one of the following: ‘Shipowner and ISM Company’, ‘ISM Company distinct from Shipowner’.
( 9 ) Identification number as recorded under the IMO Unique Company and/or Registered Owner Identification Number Scheme.
( 10 ) The country of registration shall be identical to the country of registration as recorded under the IMO Unique Company and Registered Owner Identification Number Scheme.
( 11 ) Select one of the categories: ‘Main engines’, ‘Auxiliary engines’, ‘Gas turbines’, ‘Boilers’, ‘Inert gas generators’, ‘Fuel cells’, ‘Waste incinerators’, ‘Other’.
( 12 ) ICE (other), LNG Otto (dual fuel medium speed), LNG Otto (dual fuel slow speed), LNG Diesel (dual fuel slow speed), LBSI, Gas turbine, Boilers, Fuel Cells, Waste Incinerators, Inert Gas generators.
( 13 ) May include the identification number in case of multiple identical emission source. The performance/power value of MCR specified on the EIAPP certificate should be used. If the fuel consumer is not required to have an EIAPP certificate, the MCR on the nameplate should be used.
( 14 ) Select at least one of the following categories: ‘Heavy Fuel Oil (HFO)’, ‘Light Fuel Oil (LFO)’, ‘Diesel/Gas Oil (MDO/MGO)’, ‘Liquefied Petroleum Gas (Propane, LPG)’, ‘Liquefied Petroleum Gas (Butane, LPG)’,‘Liquefied Natural Gas (LNG)’, H2 (Fossil)’, ‘NH3 (Fossil)’, ‘Methanol (Fossil’)’, ‘Ethanol’, ‘Bio-diesel’, ‘Hydrotreated Vegetable Oil’, ‘Liquified bio-methane as transport fuel (Bio-LNG)’, ‘Bio-methanol’, ‘Other Biofuel’, ‘Bio-H2’, ‘e-diesel’, ‘e-methanol’, ‘e-LNG’, ‘e-H2’, ‘e-NH3’, ‘e-LPG’, ‘E-DME’, ‘Non-fossil other fuel’.
( 15 ) Only mandatory for container ships and passenger ships.
( 16 ) IEC/IEEE 80005-1 (High Voltage) and IEC/IEEE 80005-3 (Low Voltage).
( 17 ) Only mandatory for container ships and passenger ships which do not use on-shore power supply.
( 18 ) Fuel cells, on-board electrical energy storage from power generation at sea, on-board electrical energy storage from OPS, on-board electrical energy storage from battery swapping, on-board power generation from wind or on-board power generation from solar energy.
( 19 ) Technical description must include the rated power.
( 20 ) Only mandatory for container ships and passenger ships.
( 21 ) As provided in its Electrical load balance or Electrical load study used to demonstrate compliance with Regulations 40 and 41 of Chapter II-1 of the SOLAS Convention. In case the ship is not able to provide this reference, the value considered is 25 % of the total of the maximum continuous ratings of the main engines of the ship as specified in their EIAPP certificate delivered in application of the MARPOL Convention or, if the engines are not required to have an EIAPP certificate, on the nameplate of the engines.
( 22 ) Choose one of the following categories: rotor sails, kites, hard or rigid sails, soft sails, suction wings, turbines, other WAPS.
( 23 ) As defined in Annex I of Regulation (EU) 2023/1805, if applicable.
( 24 ) As reported in table B.3.
( 25 ) Select one of the categories: ‘Main engines’, ‘Auxiliary engines’, ‘Gas turbines’, ‘Boilers’, ‘Inert gas generators’, ‘Fuel cells’, ‘Waste incinerators’, ‘Other’.
( 26 ) Select one or more of the following categories ‘Method A: BDN and periodic stocktakes of fuel tank’s’, ‘Method B: Bunker fuel tank monitoring on-board’, ‘Method C: Flow meters for applicable combustion processes’ or ‘Method D: Direct CO 2 greenhouse gas emissions measurement’. When using Method D, the fuel consumption shall be calculated using the measured CO 2 emissions. Correction will have to be provided in all cases where unburnt gaseous fuel slip emissions are to be taken into account. This is the case where C slip values are defined in the table of Annex II of Regulation (EU) 2023/1805.
( 27 ) Select one of the following categories: ‘On-board measurement equipment’, ‘Fuel supplier test’ or ‘Laboratory test’.
( 28 ) Select one of the following categories: ‘Measurement equipment’, ‘Fuel Supplier test’ or ‘Laboratory test’.
( 29 ) Select one or more of the following categories: ‘Method A: BDN and periodic stocktakes of fuel tanks’, ‘Method B: Bunker fuel tank monitoring on-board’, ‘Method C: Flow meters for applicable combustion processes’ or ‘Method D: Direct GHG emissions measurement’.
( 30 ) Select one of the following categories: ‘Default value’ or ‘Ship specific estimate’.
( 31 ) Mandatory if the company requests to exclude the additional energy used due to sailing in ice conditions from the calculation of the compliance balance set out in Annex IV of Regulation (EU) 2023/1805.
( 32 ) Mandatory if the company requests to exclude the additional energy used due to sailing in ice conditions from the calculation of the compliance balance set out in Annex IV of Regulation (EU) 2023/1805.
( 33 ) Mandatory if the company requests to exclude the additional energy used due to sailing in ice conditions from the calculation of the compliance balance set out in Annex IV of Regulation (EU) 2023/1805.
( 34 )
‘Ship at berth’ means a ship which is securely moored or anchored in a port falling under the jurisdiction of a Member State while it is loading, unloading or hotelling, including the time spent when not engaged in cargo operations; ‘ship at anchorage’ means a ship at berth which is not moored at the quayside; ‘voyage’ means any movement of a ship that originates from or terminates in a port of call and that serves the purpose of transporting passengers or cargo for commercial purposes.
( 35 ) Select one of the following categories: ‘Method A: BDN and periodic stocktakes of fuel tanks’, ‘Method B: Bunker fuel tank monitoring on-board’, ‘Method C: Flow meters for applicable combustion processes’, ‘Method D: Direct GHG emissions measurement’ or ‘Not applicable’. The selected category must be different from the category selected under ‘Chosen methods for fuel consumption’ in table C.1.1. (Monitoring of energy consumption – Methods used to determine fuel consumption of each Fuel Consumer).
