ANNEX IISupplementary provisions
ANNEX II ‘ANNEX 22-06 Text of image APPLICATION TO BECOME A REGISTERED EXPORTER for the purpose of schemes of generalised tariff preferences of the European Union, Norway, Switzerland and Turkey (1) 1. Exporter’s name, full address and country, contact details, EORI or TIN (2). 2. Additional contact details including telephone and fax number as well as email address where available (optional). 3. Specify whether the main activity is producing or trading. 4. Indicative description of goods which qualify for preferential treatment, including indicative list of Harmonised System headings (or chapters where goods traded fall within more than twenty Harmonised System headings). 5. Undertakings to be given by an exporter The undersigned hereby: — declares that the above details are correct; — certifies that no previous registration has been revoked; conversely, certifies that the situation which led to any such revocation has been remedied; — undertakes to make out statements on origin only for goods which qualify for preferential treatment and comply with the origin rules specified for those goods in the Generalised System of Preferences; — undertakes to maintain appropriate commercial accounting records for production/supply of goods qualifying for preferential treatment and to keep them for at least three years from the end of the calendar year in which the statement on origin was made out; — undertakes to immediately notify the competent authority of changes as they arise to his registration data since acquiring the number of registered exporter; — undertakes to cooperate with the competent authority; Text of image — undertakes to accept any checks on the accuracy of his statements on origin, including verification of accounting records and visits to his premises by the European Commission or Member States’ authorities, as well as the authorities of Norway, Switzerland and Turkey (applicable only to exporters in beneficiary countries); — undertakes to request the revocation of his registration in the system, should he no longer meet the conditions for exporting any goods under the scheme; — undertakes to request the revocation of his registration in the system, should he no longer intend to export such goods under the scheme. Place, date, signature of authorised signatory, name and job title (3) 6. Prior specific and informed consent of exporter to the publication of his data on the public website The undersigned is hereby informed that the information supplied in this declaration may be disclosed to the public via the public website. The undersigned accepts the publication of this information via the public website. The undersigned may withdraw his consent to the publication of this information via the public website by sending a request to the competent authorities responsible for the registration. Place, date, signature of authorised signatory, name and job title (3) 7. Box for official use by competent authority The applicant is registered under the following number: Registration Number: Date of registration Date from which the registration is valid Signature and stamp (3) Text of image Information notice concerning the protection and processing of personal data incorporated in the system 1. Where the European Commission processes personal data contained in this application to become a registered exporter, Regulation (EC) No 45/2001 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data by the Union institutions and bodies and on the free movement of such data will apply. Where the competent authorities of a beneficiary country or a third country implementing Directive 95/46/EC process personal data contained in this application to become a registered exporter, the relevant national provisions of the aforementioned Directive will apply. 2. Personal data in respect of the application to become a registered exporter are processed for the purpose of EU GSP rules of origin as defined in the relevant EU legislation. The said legislation providing for EU GSP rules of origin constitutes the legal basis for processing personal data in respect of the application to become a registered exporter. 3. The competent authority in a country where the application has been submitted is the controller with respect to processing of the data in the REX system. The list of competent authorities/customs departments is published on the website of the Commission. 4. Access to all data of this application is granted through a user lD/password to users in the Commission, the competent authorities of beneficiary countries and the customs authorities in the Member States, Norway, Switzerland and Turkey. 5. The data of a revoked registration shall be kept by the competent authorities of the beneficiary country and the customs authorities of Member States in the REX system for ten calendar years. This period shall run from the end of the year in which the revocation of a registration has taken place. 6. The data subject has a right of access to the data relating to him that will be processed through the REX system and, where appropriate, the right to rectify erase or block data in accordance with Regulation (EC) No 45/2001 or the national laws implementing Directive 95/46/EC. Any requests for right of access, rectification, erasure or blocking shall be submitted to and processed by the competent authorities of beneficiary countries and the customs authorities of Member States responsible for the registration, as appropriate. Where the registered exporter has submitted a request for the exercise of that right to the Commission, the Commission shall forward such requests to the competent authorities of the beneficiary country or the customs authorities of Member States concerned, respectively. If the registered exporter failed to obtain his rights from the controller of data, the registered exporter shall submit such request to the Commission acting as controller. The Commission shall have the right to rectify, erase or block the data. 7. Complaints can be addressed to the relevant national data protection authority. The contact details of the national data protection authorities are available on the web-site of the European Commission, Directorate-General for Justice: (http://ec.europa.eu/justice/data-protection/bodies/authorities/eu/index_en.htm#h2-1). Where the complaint concerns processing of data by the European Commission, it should be addressed to the European Data Protection Supervisor (EDPS) (http://www.edps.europa.eu/EDPSWEB/). (1) The present application form is common to the GSP schemes of four entities: the Union (EU), Norway, Switzerland and Turkey (“the entities”). Please note, however, that the respective GSP schemes of these entities may differ in terms of country and product coverage. Consequently, a given registration will only be effective for the purpose of exports under the GSP scheme(s) that consider(s) your country as a beneficiary country. (2) The indication of EORI number is mandatory for EU exporters and re-consignors. For exporters in beneficiary countries, Norway, Switzerland and Turkey, the indication of TIN is mandatory. (3) When applications to become a registered exporter or other exchanges of information between registered exporters and competent authorities in beneficiary countries or customs authorities in Member States are made using electronic data-processing techniques, the signature and stamp referred to in boxes 5, 6 and 7 shall be replaced by an electronic authentication. ’