Creation
Article 4
1. The author of any newly created information shall analyse it in order to determine the electronic management system by which the information is to be managed, if it is to be captured and in which official repository system it is to be preserved. 2. Records shall be created in accordance with the formal requirements set out for the relevant type of records. 3. The Commission’s records shall be created as electronic records and shall be kept in its official electronic repositories. However, in the following situations records may be created in a different medium or kept in a different manner: (a) where a provision of Union or national law so requires; (b) where protocol convenience imposes paper medium; (c) where practical reasons impede digitisation of the document; (d) where the preservation of the original analogue document has an added value because of its form or the material from which it is made or for historical reasons.